Specialist, HR Information Systems

2 weeks ago

Burnaby, Canada BC Children's Hospital Full time

**Job Summary**:
Reporting to the Manager, HR Technology Solutions, the Specialist, Human Resource Information Systems (HRIS) provides HRIS services and support in the areas of systems development and maintenance, database administration, information reporting, training and business process improvements to Human Resources staff and leaders throughout the PHSA. The Specialist, HRIS also contributes to the development, implementation and evaluation of activities to ensure that the HRIS tools, processes and systems are working efficiently in order to improve transactional and reporting activities with human resources.
The Specialist provides input to the overall goals, objectives and operations of the department by providing feedback and recommendations to the Manager, specifically with respect to HRIS issues.

**Duties/Accountabilities**:
Scope and Complexity
The Specialist, HRIS works across all of PHSA providing leadership and support in the area of HRIS systems development and maintenance, database administration and information reporting. The Specialist contributes to the development, implementation and evaluation of training and business process improvement strategies and contributes to the improvement of transactional and reporting activities.
Communications
Key internal contacts include verbal and written communication with other human resources staff, finance staff and information management/information technology staff. Contact primarily involves consulting with others in area of expertise.

External contacts include communication with representatives from other organizations including other health care organizations. Contact primarily involves influencing and persuading others to reach the desired outcome.
Duties/Accountabilities
1. Performs systems development and maintenance through methods such as customizing HRIS fields, tables and panels, evaluating current coding structures and analyzing data capture requirements; recommending coding changes to improve data collection and efficient report creation, updating HRIS tables, participating in implementation of new software and version upgrades, participating in IS user groups by providing input into system, and developing electronic forms for use by human resources team and other departments.

2. Administers and maintains human resource databases through methods such as developing and recommending procedures to ensure protection of human resource data, developing and implementing procedures to ensure accuracy and integrity of human resource data including data monitoring and reconciliations, determining data capture requirements and how and where data is captured, researching reasons for data anomalies and ensures appropriate corrections or adjustments are made. Documents and reviews any system irregularities, and liaising with information systems and finance to resolve data anomalies or system questions.

3. Develops HRIS reporting through methods such as assessing client data needs and requirements, reviewing report requests with clients to ensure that data retrieved captures all informational requirements, identifying which HRIS tables and fields contain necessary information, determining location of information and whether available on HRIS or other custom databases, creating complex queries to extract data from different sources to provide more accurate/detailed information, assessing appropriate reporting mechanisms, determining whether canned reports or customized reports are required, developing customized queries as necessary, maintaining procedures and documentation on query and report details, and documenting and maintaining a report run schedule ensuring collective agreement, legislative, HSCIS requirements. Runs reports as required.

4. Contributes to business process improvement activities through methods such as analyzing human resource processes and recommending improvements using technological functionality, participating as a member of a team in the implementation of technology improvements. Leads implementation efforts where appropriate, and developing and delivering education programs to human resource staff on new technology.
5. Oversees HRIS user training through methods such as developing training materials, documenting processes, and delivering sessions.
7. Performs other related duties as assigned.

**Qualifications**:
A level of education, training and experience equivalent to a Bachelor’s Degree in Human Resources Administration plus five (5) years of recent related experience working in a human resource environment including experience with human resource and payroll processes, including collective agreement and legislative requirements, customizing systems including developing new fields, tables and panels, in analyzing human resource processes and leading implementation, training for all ability levels on system functionally.

Ability to be customer service focused. Knowledge of database management principles. Advance

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