Administrative Assistant

2 weeks ago


London, Canada Western University Full time

**About Western**:
**About Us**:
Working with the Faculty of Science, Let's Talk Science is a national charitable organization with a mandate to improve Science literacy through leadership, innovative educational programs, research and advocacy. Let's Talk Science Outreach currently operates on 55 university and college campuses coast to coast and is administered locally mainly by student coordinators. Last year over 914,000 youth interactions in over 55,000 hours by volunteers in 1,600 communities.

**Responsibilities**:
**Duties**:

- Assist in recruitment of volunteers
- Organize and execute new volunteer training with assistance from the coordinator team.
- Organize and lead volunteer appreciation events
- Encourage, motivate and cultivate relationships with volunteers in order to empower/inspire them to continue volunteering
- Encourage and support volunteers who experience issues, and work together to come to a solution
- Check in with inactive volunteers at least once per semester
- Coordinate volunteer appreciation awards and recognition (monthly, yearly, etc.)
- Organize and execute our three major events during the year (Let's Talk Science Challenge, Let's Talk Cancer Symposium, StemCellTalks Symposium)
- Ensure volunteers fill out activity sheets in the LTS portal
- Attend all Let's Talk Science major events (i.e. socials, volunteer appreciation events, leadership initiatives, etc.)
- Attend 1 office hour/week
- Attend monthly coordinator meetings
- Assist with Let's Talk Science communication with the National Office, Western University, and all Let's Talk Science supporters (i.e. writing annual reports)
- Assist other coordinators where applicable

Qualifications:

- Excellent leadership and management skills.
- Ability to work independently and in group situations.
- Interest in science education.
- Excellent oral and written communication skills.
- Excellent organizational skills.
- Enthusiasm and reliability.
- Previous science outreach experience an asset.
- Previous event planning experience welcome but not required.

Only open to current and returning undergraduate and graduate students at Western.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

**Western Values Diversity**:
**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.



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