Administrative Assistant

3 weeks ago

Spruce Grove, Canada The City of Spruce Grove Full time

ABOUT US

The City of Spruce Grove is a fast growing, dynamic city committed to building and maintaining a fiscally responsible community that serves our residents, attracts visitors, and promotes future growth.
The “Values, We Live By” are accountability, communication, leadership, integrity, and respect while we work towards maintaining a work/play balance.
We are an organization that cares, an organization that is committed to our city and committed to you. The City of Spruce Grove is committed to public service, where everyone feels empowered to contribute their best work. We believe that by working together in a spirit of collaboration and respect, we can achieve great things.

THE OPPORTUNITY

This competition will be used to fill current and future vacancies for casual and temporary Administrative Support positions. Both Full-time and part-time opportunities may be available.

Casual and temporary Administrative Assistants are part of a vibrant pool of employees who are available to provide excellent administrative support and client service, contributing to the success of the City.
As part of our casual and temporary pool, employees are available on an on-call or temporary basis offering administrative support to a variety of departments. These employees are called on to assist during vacancies, peak periods, vacation or sick leave coverage, as well as project work.

RESPONSIBILITIES

Specific duties will include a broad range of administrative functions. These functions support the current and evolving needs of our departments, and contribute to the continual improvement of efficiencies.
Service and support in the following areas will include, but are not limited to:

- Proofreading, editing and formatting a range of correspondence and written material.
- Maintaining and updating records and files.
- Supporting meetings and committees, including logístical arrangements, agendas, transcription, minutes, and follow up on subsequent proceedings.
- Preparing interdepartmental documents as required.
- Maintaining and organizing file room and office supplies.
- Assisting with projects and event planning.

QUALIFICATIONS

REQUIRED QUALIFICATIONS:

- Minimum of a one-year certificate/diploma in office or business administration.
- Minimum of 2 years related administrative experience, preferably in a professional environment.
- An equivalent combination of education and experience will be considered.
- Proficiency in Microsoft Office Suite (Word, Excel, Teams Outlook).
- Aptitude to learn multiple systems.
- Ability to work independently in a busy and challenging environment, and the flexibility to assist where needed and work as an active team member.
- Ability to work effectively and professionally with all levels within the organization and externally.
- Outstanding interpersonal, time management, organizational and communication skills with a proven ability to interact in a highly professional and confidential manner.
- Strong attention to detail.
- Problem solving and exercising good judgment.

ASSET QUALIFICATIONS:
Special consideration will be given to those who hold:

- Previous municipal experience
- Basic financial experience
- Experience in working in one of our city used systems (Avanti, Cartegraph, Questica, CityView, etc.)

COMPETENCIES:

- Thinking & Acting Strategically - sees beyond current situation, understands impact, creates alignment, links priorities to strategy, advises.
- Building Influential Working Relationships - able to effectively build relationships with a wide range of partners internally and externally to the organization.
- Optimizing Performance & Results - knows and understands how to set and achieve results, they build accountability with their teams, and maximize their team’s performance. They strive to improvement performance through innovation, while continually assessing risk and inspiring others.
- Growing Talent & Workforce Capacity - fosters and inclusive workplace, and builds a learning culture that pursues continuous growth, and builds capacity within teams.
- Fostering Innovation & Steering Change - able to identify issues, stimulates creativity, remains on the leading edge, and is agile in change management.
- Politically Astute - knows and understands legislative and regulatory processes and has an intuitive ability to read the political implications of recommendations and actions; prepared to guide and mentor City leadership with solid and informed recommendations.

CONDITIONS OF EMPLOYMENT

Depending on the position, you may be required to obtain a satisfactory record check.

NEXT STEPS

This selection process may be used to fill casual/term positions of various types and tenures.

WHY WORK FOR US?
- Competitive wage
- Work/Life Balance
- Recognized General Holidays
- Flexible Work Arrangements
- Positive Work Atmosphere

Company

City of Spruce Grove

Location

Sustainable Growth and Development Services - Engineering

Opening Date

Feb 23, 2024

Cl

  • Administrative Assistant

    2 weeks ago

    Spruce Grove, Canada The City of Spruce Grove Full time

    Competition Number: - RR 2023 0092- Position Title: - Administrative Assistant- Job Number: - J0823-0646- Job Type: - Permanent Full Time- Division - Department: - Planning & Infrastructure - Public Works - Administration- Date Posted: - August 17, 2023- Closing Date: - August 29, 2023 at 10PM MST- Salary: - $46,987.00 - $55,278.30/YearThe City of Spruce...

  • Administrative Assistant

    2 months ago

    Spruce Grove, Canada Alquinn Homes Ltd Full time

    **About Alquinn Homes** We're a local family-owned, mid-size residential home builder that has served our community for 12 years. Our team has built hundreds of homes over these past years, and our goal is to service our customers and community for years to come. We strive to maintain our reputation for excellence in the industry, going above and beyond for...

  • Administrative Assistant

    2 months ago

    Spruce Grove, Canada Smart Fix Asphalt Infrared Repair Ltd. Full time

    _**Busy, Asphalt Repair and Construction Company is actively seeking an administrative assistant.**_ - **Experienced, self-motivated, strong work ethic individual to join our dynamic office team**_ - Operate at an intermediate level in Excel and word. - Ability to problem-solve and meet deadlines. - Excellent attention to detail - **Duties Include but not...

  • Administrative Assistant

    4 weeks ago

    Spruce Grove, Canada Leading Edge Physiotherapy Full time

    There has to be more to work than waking up and putting in hours for a reward that we call money! It is this fact that drives our desire to create an environment that we now call Leading Edge Physiotherapy. It is this desire that inspires us to make a difference in each person’s life through the care that we deliver, the environments in which we do it and...

  • Administrative Assistant

    3 weeks ago

    Spruce Grove, Canada Leading Edge Physiotherapy Full time

    There has to be more to work than waking up and putting in hours for a reward that we call money! It is this fact that drives our desire to create an environment that we now call Leading Edge Physiotherapy. It is this desire that inspires us to make a difference in each person’s life through the care that we deliver, the environments in which we do it and...

  • Administrative Assistant

    2 weeks ago

    Spruce Grove, Canada Leading Edge Physiotherapy Full time

    There has to be more to work than waking up and putting in hours for a reward that we call money! It is this fact that drives our desire to create an environment that we now call Leading Edge Physiotherapy. It is this desire that inspires us to make a difference in each person’s life through the care that we deliver, the environments in which we do it and...

  • Administrative Assistant

    1 week ago

    Spruce Grove, Canada Equation Staffing Solutions. Full time

    **Responsibilities**: - Direct clients, staff, and guests to appropriate departments. - Handle client contact lists, including database management. - Manage office supplies and order catering as required. - Prepare and file documents. - Create and populate Excel spreadsheets and reports. - Assist with new hire onboarding and booking training requests. -...

  • Administrative Assistant

    1 week ago

    Spruce Grove, Canada Westgrove Clinic Full time

    **Administrative Assistant Full time** **ABOUT US**: Westgrove Clinic cares for the whole person and we show our dedication to health in working with all specialties to give our patients the compassionate care they have come to expect. **WHY WORK HERE**: - Be a part of an amazing Medical Home. - The time just fly’s by! Yes, it’s fast paced AND we like...

  • Administrative Assistant

    2 weeks ago

    Spruce Grove, Canada WPI Canada Full time

    Attention to detail, good communication skills, skilled in word and excel, exp. with AR/ AP ,invoicing, Service industry experience is a asset. Business hours for this employee would be 8:00 to 4:30 daily This is a high paced environment that requires flexibility and the ability to adapt to changes. **Salary**: $20.00-$25.00 per hour Expected hours: 40...

  • Administrative Assistant

    2 months ago

    Spruce Grove, Canada Tegan's Consulting Full time

    This is a work from home position as a contractor position. We are seeking a skilled individual to handle the maintenance of our administrative documents. This role will require careful attention to detail and strong organizational skills. **Relevant skills**: - Document management - Attention to detail - Organization - Communication **Experience**: -...

  • Receptionist/administrative Assistant

    3 days ago

    Spruce Grove, Alberta, Canada GST Logistics Inc. Full time

    Career LevelExperienced (Non-Manager)Key Responsibilities: Required to multitask as work will be interrupted by phone calls and guests; be aware of your surroundings and understand your responsibilities. Provide general clerical/administrative support to management. Proofread copy for spelling, grammar and layout, making appropriate changes. Maintain...

  • Office Assistant Administrator

    2 weeks ago

    Spruce Grove, Canada Fairway Transportation Inc. Full time

    Office Assistant Administrator Position ( **Spruce Grove** ) Duties will include bank reconciliation, invoicing, A/P, A/R, check runs, GST reporting, general data entry. The person will be learning how to operate Axon Software program. Knowledge of excel an asset. This is a permanent position but only 3 days a week required. Monday, Wednesday, Thursday...

  • Reception/administrative Assistant

    2 months ago

    Spruce Grove, Canada Seeds of Hope Psychological Services Full time

    Our administrative assistant extraordinaire is responsible for a variety of tasks to ensure client comfort and to facilitate therapists' day-to-day functions. Tasks include (but not limited to): - booking appointments; - direct billing for session fees; - collecting payment from clients; - light housekeeping such as sweeping, washing floors, cleaning...

  • Administrative Assistant

    1 week ago

    Spruce Grove, Canada Seal + Co Chartered Professional Accountants Full time

    As the Administrative Assistant/Receptionist for Seal + Co Chartered Professional Accountants, your work will ensure our small office functions seamlessly to create a great experience for our clients - many of whom are small businesses who need additional support right now. **This is an **in-office role **with set hours from **8:30 am - 5:00 pm Monday to...

  • Team Services Coordinator/administration Assistant

    2 months ago

    Spruce Grove, Canada Frozen Dreams Properties Inc. Full time

    Overview: **Equipment and Apparel Management**: - Oversee the ordering, distribution, and inventory management of team equipment and apparel. - Oversee the ordering, distribution, and inventory management of online stores. - Manage relationships with equipment and apparel suppliers. - Coordinate repairs or replacements, as necessary. - Keep an accurate...

  • Team Services Coordinator/administration Assistant

    2 days ago

    Spruce Grove, Alberta, Canada Frozen Dreams Properties Inc. Full time

    Overview:Equipment and Apparel Management: Oversee the ordering, distribution, and inventory management of team equipment and apparel. Oversee the ordering, distribution, and inventory management of online stores. Manage relationships with equipment and apparel suppliers. Coordinate repairs or replacements, as necessary. Keep an accurate inventory of all...

  • Administrative Assistant

    3 weeks ago

    Spruce Grove, Canada Spruce Grove and District Agricultural Society Full time

    Durée de l'emploi: Saisonnier - Langue de travail: Anglais - Heures de travail: 40 hours per week - Education: - Expérience: **Education**: - Secondary (high) school graduation certificate - or equivalent experience **Work site environment**: - Outdoors **Work setting**: - Associations and non profit organizations - Agriculture, fishing and/or...

  • Administrative Assistant

    1 week ago

    Spruce Grove, Canada Spruce Grove and District Agricultural Society Full time

    Work Term: Seasonal - Work Language: English - Hours: 40 hours per week - Education: Secondary (high) school graduation certificate - Experience: Experience an asset - or equivalent experience **Work site environment**: - Outdoors **Work setting**: - Associations and non profit organizations - Agriculture, fishing and/or forestry - Landscape...

  • Receptionist/administrative Assistant

    2 months ago

    Spruce Grove, Canada ConTrac Equipment Ltd. Full time

    **ConTrac Equipment Ltd. is hiring.** **A rare opportunity to join the highest performing team in the industry.** ConTrac Equipment Ltd is growing and excited to add a full time receptionist to our team. Must be mature and professional. Min of 2-3 years related experience. Professional communication skills. Reliable and responsible Duties include but...

  • Receptionist/administrative Assistant

    1 week ago

    Spruce Grove, Canada ConTrac Equipment Ltd. Full time

    **ConTrac Equipment Ltd. is hiring.** **A rare opportunity to join the highest performing team in the industry.** ConTrac Equipment Ltd is growing and excited to add a full time receptionist to our team. Must be mature and professional. Min of 1-2 years related experience. Professional communication skills. Reliable and responsible Duties include but...