Office Administrative Assistant

2 weeks ago

Markham, Canada Cornerstone Christian Community Church Full time

**General Overview**

The Administrative Assistant is a key member of the Operations Team and provides administrative support to the growing ministries, including the Children’s Ministry, Youth Ministry and Welcome Ministry. The position requires someone who loves working with people, has great communication skills, is very detailed and organized and can work with various software and technology tools. The church’s Operations Team works as a cohesive unit to ensure the smooth day-to-day operations of the church’s ministries.

**Responsibilities**:
Work with the church management software, inputting, updating and maintaining various data points/processes for all ministries supported:

- Update schedules, weekly volunteers and hosts lists and reminders
- Record new attendees and subsequent follow up processes
- Update new members/families information
- Track attendance and other ministry related statistics including Sunday attendance as well as Youth and Children Ministry attendance
- Create and process forms, book events and rooms
- Notify volunteers requiring police checks and process reimbursements

General support includes:

- Update and maintain google doc schedule and master list of volunteers
- Create various name tags, child dedication certificates and any other printed materials required for Ministry work
- Keep inventory of welcome supplies (ie. seatback pouch cards, welcome bag supplies)
- Put together welcome bags as needed
- Assist in onboarding process for new volunteers, including collating references and coordinating police checks
- Maintains updated police checks for all volunteers
- Process expense reimbursement forms
- Assist with web page updates and/or edits, including the Youth Ministry landing pages.
- Create and/or update projects in Project Management Software
- Create and maintain catalog of video/livestream material
- Coordinate various food and refreshment requirements - send weekly numbers and create labels
- Create meeting minutes as required, including Ministry staff meeting minutes
- Assist with miscellaneous printing, copying, cutting, laminating
- Any other tasks as assigned

**Other Details**
- Full-time contract, Maternity Leave position
- Target Start Date - March 13, 2023 (or sooner as mutually agreed upon)
- Reports to Office Manager
- Must complete Vulnerable Sector Screening
- Must be able to work on Sundays (on a rotational basis)
- Must be fully vaccinated

**Education, Skills, and Experience Required**
- Bachelor’s degree or equivalent combination of other post secondary education and experience (minimum 2 years in related field)
- Working knowledge of Adobe Creative Suite an asset
- Experience working with a Church Management software, project management, and/or other enterprise system
- Experience in a non-profit or church environment preferred
- Able to learn quickly
- Self-motivated, self-directed requiring mínimal supervision
- Strong written and verbal communication skills.
- Strong organizational and time management skills
- Team oriented

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: $18.00-$22.00 per hour

**Benefits**:

- Casual dress
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Morning shift
- Weekend availability

Ability to commute/relocate:

- Markham, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 2 years (preferred)

Work Location: One location

Expected start date: 2023-03-13

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