Administrative and Data Entry Clerk

4 days ago

Vancouver, Canada PHSA Full time

**Administrative and Data Entry Clerk**

PHSA Corporate

Vancouver, BC

The Administrative and Data Entry Clerk performs clerical and secretarial duties including data entry of patient/test information into the laboratory information system, typing a variety of materials including patient reports, maintaining department files and records, taking and transcribing minutes of meetings, and booking appointments.

**What you’ll do**
- Receives incoming specimens and requisitions and checks for accuracy and completeness of information such as personal health number, name, date of birth and tests required. Contacts physicians or labs for missing information and makes necessary corrections.
- Enters patient data into computer systems, issues new patient identification number where required and identifies duplicate record problems, obtains or clarifies missing or questionable information, corrects errors and omissions in patient demographic data and enters corrections into computer systems.
- Sets up and maintains department files and records such as patient files, laboratory reports, correspondence, inventories, billings and schedules.
- Answers telephone enquiries, takes messages, and refers calls where appropriate.
- Searches for and retrieves patient or department information from databases as requested.
- Sorts and distributes incoming mail and processes outgoing mail, including laboratory reports and correspondence.
- Composes and types routine memos and correspondence for approval and signature.
- Attends meetings, takes minutes, transcribes, and distributes as requested.
- Assists the senior staff with research studies by maintaining statistics, bibliographies, formats, requests article reprints as requested.
- Inputs, edits, formats, and merges data in word processing, databases and computer systems for patient records, inventory control, billing and scheduling as required.
- Schedules appointments for departmental staff and arranges meetings as requested. Makes travel arrangements for departmental staff, if necessary. Completes travel and other expense claims for signatures.
- Maintains inventories of department office supplies to pre-determined levels, prepares purchasing requisitions for signature when necessary. Receives and distributes supplies by checking for correct documentation on incoming and outgoing goods and specimens and completing documentation when required, ensuring goods and specimens are distributed to the designated area and informing the appropriate staff, and reporting unusual situations to supervisor.
- Performs reception duties, and books and schedules patient appointments, as required.
- Performs other related duties as assigned.

**What you bring**

Qualifications
- Grade 12 and two year’s of recent related experience or an equivalent combination of education, training and experience.

Skills & Knowledge
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
- Ability to keyboard at 45 w.p.m.
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
- Ability to organize work.
- Ability to operate related equipment.

**What we bring**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

**Job Type**:Regular, Full-Time
**Wage**:$26.63 / Hour
**Location**:4500 Oak St, Vancouver, BC V6H 3N1
**Closing date**:Applications accepted until position is filled
**Hours of Work**:7.5 hr shifts, with start t

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