Project Document Controller
2 months ago
**Requirements**:
**KEY (CORE) DUTIES AND RESPONSIBILITIES**
Maintaining Digital Document Management System
- Ensuring that all project documentation submitted to the company document control system by project team members is correctly coded and filed in a timely manner
- Ensuring quality of information contained in the company document control system
- Documents are correctly and completed coded with the appropriate meta data,
- Documents presented in M-Files are the most current version
- Prevention of document duplication
- Identify and report deficiencies and/or problems with the company document management system
Document Controls Operations
- Assisting team members with locating documents, answering document control related questions, and resolving service issues in a timely and professional manner
- Manage formal communications transmittals with external stakeholders
- Provide front-line system user support and training
- Identifying and communicating to the Java Holdings Ltd. Director, Systems issues that impact the delivery of successful Document Controls program
Document Control Processes and Procedures
- support the development, standardization, and operational execution of document control processes and procedures
- Provide training and support to stakeholders on document control processes and procedures
**KSA’S (KNOWLEDGE, SKILLS, AND ABILITIES, and PERSONAL ATTRIBUTES)**:
- Attention to detail, ability to focus and concentrate for long durations is critical
- Excellent communication skills; written and spoken English
- Excellent interpersonal and team participation skills.
- Solutions oriented, independent problem solver
- Ability to work with, and be committed to, the goals and objective of the team and organization as a whole
- Ability to work remotely and independently
- Demonstrate sound work ethic, ability to multitask, and meet tight deadlines without losings site of priorities
- Possess a high level of technical proficiency with Document Control Processes and Systems
**EDUCATION AND EXPERIENCE**:
- Minimum 5 years document control supporting construction projects
- Experience with maintaining a digital document management system
- College or University Diploma /Degree preferably in Administration, Information Management, or Records Management is preferred
- Specific experience with Engineering and Construction document management is an asset
**Benefits**
- Extended Healthcare Plan (Medical, Disability, Dental & Vision)
- RPP - Group RRSP
- Group Life - AD&D - Critical Illness Insurance
- Training & Development
- Employee Assistance Program - Counseling
- Paid Time Off Benefits
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