Executive Assistant

2 weeks ago

Toronto, Canada Athennian Full time

**About the Company**:
Athennian increases trust in business. Our products help legal, finance, and tax teams be transaction and audit-ready by organizing business entity and corporate structure information. Over 370,000 business entities in almost every country are managed on Athennian to automate workflows for ownership, company secretarial, governance, tax, and compliance.

**About the Role**:
**What You Will Be Doing**:

- Directly support the executive team, managing an ever-changing calendar, travel itineraries, and meeting schedules.
- Act as a central point of contact for the CEO and other executives, managing communications and ensuring timely responses to queries and requests.
- Plan and coordinate logistics for business trips, including booking flights, hotels, and restaurants, and various meet-ups.
- Handle highly confidential information with the utmost discretion and demonstrate a high level of integrity and professionalism.
- Oversee and streamline administrative processes, ensuring efficiency and attention to detail.
- Manage and respond to ad-hoc requests and one-off tasks as needed.

**What You Bring**:

- Experience in an executive support role, preferably in a remote start-up or scaling SasS company.
- Exceptional organizational and time management skills, with the ability to prioritize effectively in a fast-paced environment.
- Strong interpersonal skills, capable of building relationships with staff, external partners, and senior executives.
- Proven ability to handle confidential information with discretion and professionalism.
- Autonomous and agile, comfortable working in start-up/scale up environments and making independent decisions.
- Skilled in sourcing and securing trendy restaurants and vibrant venues for both travel and business meetings, ensuring each setting is engaging and appropriate for every unique occasion.
- Responsive and available, with a keen attention to detail and a commitment to high-quality work.

**What We Provide**

High growth and learning environment where you can take ownership of all aspects of product management and grow your career via key contributions at the right time. An opportunity to make a significant impact in the industry through bringing disruptive products to market. Competitive compensation package. Flexible work environment with hybrid of in-office and remote work.

**Location**

**Our Culture**

We believe incredible teams can solve any problem and we strive to be an inclusive workplace where ideas thrive. We are first and foremost an organization of people who are passionate about learning, building, and sharing software to transform the legal industry. Our team members thrive when they’re passionate about what they do. We strive to create an engaging environment with challenging tasks, foster meaningful relationships with colleagues, and encourage each other to become the best we can be. Whether you want to customize your workspace, share your latest hobby with the team, or broaden your horizons with a specific project, we have a wealth of opportunities to keep you growing and learning. We’re here to help you become the best version of yourself, all while having fun and connecting with coworkers.

**Diligent Builder**: Ability to design and build scalable systems

**Focused Creative**: Strategic mind with a solution first attitude and uses data to navigate the next steps

**Ambitious Learner**: Eager to take on new challenges and present innovative solutions

**Champion Mindset**:We set ambitious goals and hustle to make them happen

**Benefits at Athennian**

We offer competitive benefits and perks because we believe that happy people produce great results. We are always adding to this list based on employee feedback: generous vacation/sick/flex days, remote work options, flexible working hours, health/dental/vision/group life/gRRSP/LTD/AD&D/EFAP benefits, high growth environment, team-building, day-to-day variety (never a dull moment), MacBook for all employees, stock options, and a culture of transparency.

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