Sentence Administrator

**Job Information**

Job Requisition ID: 64712
Ministry: Public Safety and Emergency Services
Location: Calgary
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: November 20, 2024
Classification: Administrative Support 5

**Salary**: $1,913.27 to $2,342.49 bi-weekly ($49,936.35 - $61,138.99/year)

The Public Safety & Emergency Services is responsible for all provincial correctional and remand centers, young offender programs and community corrections across the province.

The Sentence Administration Unit manages and accurately interprets complex legal documents pertaining to holding and releasing of inmates received from various stakeholders including courts, policing agencies, sheriffs, the judiciary etc.

**Role Responsibilities**:
Reporting to the Sentence Administration Supervisor or Chief Sentence Administrator, this position is responsible for the administration of orders made by the court, calculation of sentences, the appearance of inmates in court as ordered and to ensure that the detention of the accused is lawful. This is accomplished by comprehending and correctly interpreting often complex legal documents and other information received from courts, police and judicial stakeholders.

You must maintain a high level of knowledge to incorporate the many policy and legal rules associated with calculating sentences and must accumulate information from the JOIN (Justice on-line Information Network) system and CPIC (Canadian Police Information Centre) system to determine detention and release eligibility. Together with information gathered from legal documents as well as these systems and in conjunction with a high level of working knowledge, you must administer dispositions to carry out the intention of the court.
- Maintaining offender warrant files
- Comprehending and correctly interpreting legal documents
- Preparing, managing, and updating inmate legal files
- Complex sentence calculations, including Conditional Sentence Orders
- Interpreting complex legal documents and dispositions prepared by the court to ensure lawful detention or release of an accused.
- Liaising with Sheriffs and Court stakeholders to coordinate the transportation of inmates to their court dates.
- Data entry within ORCA
- General administrative responsibilities

Please

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
**Creative Problem Solving**:

- Ability to assess issues and implications, share knowledge and learnings while being open to new and different ways to approach ideas.

**Agility** - Ability to prioritize competing workload pressures in an effective manner and contribute to the center/unit goals.

**Build Collaborative Environments** - Establish meaningful relationships and work collaboratively with a variety of cross functional units including the Sentence Administration team, stakeholders, and agencies in a professional manner.

**Qualifications**:
High School Diploma **plus **three (3) years of Sentence Administration related experience which includes administrative work, data entry, and/or legal administration.

Preference will be given to those with post-secondary education in a related field (Criminal Justice, Legal Administration, Sociology, etc.) and to those who have work experience in a related environment (correctional centre, criminal law office, etc.).

**Equivalency**
Directly related education or experience will be considered on the basis of:

- 1 years of education for 1 year of experience; or
- 1 year of experience for 1 year education

**Assets**:

- Post-secondary education in Criminal Justice or Legal Administration
- Working experience providing criminal law administration assistance.
- Experience working, reading, and interpreting legal documents.
- Working experience with Government systems such as JOIN, ORCA, or CPIC
- Safe-air Training

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to

**Notes**:
This posting will be used to fill 2 permanent full-time positions, located in Calgary, Alberta.

**Hours of Work**: 36.25 hours per week. Afternoon shift work is required as well as the occasional weekend.

If not already completed via previous employment within the department, the successful applicant will be required to attend a three-week paid training program held in Edmonton. **The completion of this training program is mandatory.**

Links and information on what the GoA have to offer to prospective employees:

- Working for the Alberta Public Service
- Public Service Pension Plan (PSPP)
- Alberta Public Service Benefit Informat