Specialist Research Administration

2 weeks ago

Edmonton, Canada NAIT Full time

**NOTE: This position is limited to NAIT internal staff only.**

***

**Key Responsibilities**:

- Coordinates all Research Centre agreements including NAIT generated and externally generated Project Agreements
- Manages requisitions, invoices, payments, journal entries, budgets and contract agreements
- Reviews all charges related to various Funder guidelines for compliance and eligibility as expected by Funder
- Coordinates month-end activities and be able to work with tight deadlines
- Advises researchers on cash flow situations, including monthly statements and projections to year-end at grant/project level.
- Prepares, with Research Lead, quantitative and qualitative reporting as required internally or by the external funder. Includes supporting Research Lead to ensure all reporting requirements and deadlines are met.
- Creates detailed supporting working papers for in-kind contributions including necessary agreements.
- Provides planning documents, reports and variance analysis to Industry Solutions Leadership
- Supports Centre leadership in the preparation, tracking and reporting of NAIT budgets for Industry Solutions in the annual NAIT budget process.
- Develops, tracks and reports on all Capital procurement for external funders
- Coordinates all information for internal and external auditing and reporting purposes

**Skills & Abilities**:

- A strong customer service focus, excellent interpersonal and communication skills, and the ability to work in a fast-paced environment and meet deadlines are essential.
- Highly organized and responsive, keen attention to detail
- Strong analytical problem solving

**Qualifications**:

- Accounting, Finance, or Business Degree preferred; a related diploma may be considered with significant related experience
- 5 years of related experience with extensive and proven financial experience.
- Experience with research grant facilitation and management would be a strong asset
- Project management and budget preparation/support experience required
- Advanced Excel skills required; PeopleSoft Finance experience would be an asset
- Equivalencies may be considered

**Remuneration**:$2,566.82 - $3,451.82 biweekly, plus a comprehensive benefits package. (Classification - Coordinator ll).
- This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement_

**Please submit a resume and Cover Letter to be considered for this opportunity.**

**About NAIT**

At NAIT, people matter.

We’re proud to have been named one of Alberta’s Top Employers for 12 consecutive years. Developing an engaging, supportive and rewarding work culture is something we take seriously. We know that people are our biggest asset - they are what makes NAIT a great place to work.

**What we offer**

We’ve created a benefits package that focuses on health and wellness, professional and personal growth, recognition and work-life balance.

NAIT is a flexible workplace and depending on the nature of your role, you may request flexible work arrangements with respect to where and when you work, including being on-campus full-time, working off-site, or a combination of the two.

Employees also have access to excellent vacation time, paid time off between Christmas and New Year's, a strong recognition program, learning opportunities, 2 annual all-staff professional development days and so much more.

**Health and safety**

NAIT continues to encourage everyone coming to our campuses to be fully vaccinated against COVID-19 and to get their booster shots as soon as they are eligible. Vaccination against COVID-19 remains the best way to prevent severe illness and death, and third doses can boost immunity to improve protection and limit spread.

**Additional requirements**

Applicants with education credentials earned outside of Canada who have not had them previously assessed should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS)

**Accommodations

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