Payroll and Benefits Administrator

7 months ago

Winnipeg, Canada IISD Full time

Payroll and Benefits Administrator

The International Institute for Sustainable Development (IISD) is an award-winning independent think tank working to accelerate solutions for a stable climate, sustainable resource management, and fair economies. Our work inspires better decisions and sparks meaningful action to help people and the planet thrive. We shine a light on what can be achieved when governments, businesses, non-profits, and communities come together. IISD’s staff of more than 120 people, plus over 150 associates and consultants, come from across the globe and from many disciplines. With offices in Winnipeg, Geneva, Ottawa, and Toronto, our work affects lives in nearly 100 countries.

**General**:
The Payroll and Benefits Administrator will be responsible for completing transactions for payroll across multiple geographies, pensions, benefits, work-life effectiveness, reward and recognition, performance management, and other human resources (HR) programs. They will report to the Director, Talent and Culture or their designate.

**Responsibilities**:

- Payroll
- Prepare and enter payroll data to payroll service providers in multiple geographies internationally.
- Deliver friendly, prompt, and efficient customer service to internal and external customers. Answer any questions that staff may have regarding total rewards.
- Keep abreast of Canadian and U.S. employment legislative changes and participate in policy development, as required.
- Remit health and education tax monthly and file annual returns for applicable provinces.
- Complete all required Workers Compensation Board, Workplace Safety and Insurance Board, and U.S. Workers Compensation and Disability reporting.
- Distribute all payroll registers and benefit monthly reporting to the payroll accountant for cost distribution.
- Assist the HR team with employee onboarding, termination, and current employee management, including:

- Payroll and benefits
- Required onboarding forms
- Orientation for total rewards, RRSP, and benefits sessions
- Preparation of payroll enrollment/adjustment forms
- Manage employee donations to United Way, IISD, and ELA.
- Maintain appropriate file documentation for employees within Bamboo HR.
- Provide payroll information for government subsidies as applicable.
- Group Benefits and Work-Life Effectiveness
- Manage benefits initiatives and programs (health, wellness, RRSP, 403-B, Employee Assistance Program, and mental health) to ensure compliance in different geographies.
- Research and implement best practices for benefits and work-life effectiveness programs.
- Manage employee enrollment and cancellation upon termination and manage other payroll requests, such as wage garnishments and deductions.
- Update payroll employee deductions to reflect current costs of benefits.
- Monitor and remit employee deductions along with employer’s contributions to Manulife Financial and Vanguard on a timely basis.
- Partner with the HR and Finance teams for all SOX and other legislative compliance reporting.
- **Rewards and Recognition**
- Assist the Director in delivering the rewards and recognition and employee engagement programs within IISD.
- **Performance Management and Talent Development**
- Assist the Director with the Performance Management program at IISD. Partner with other HR team members on talent development strategies, processes, and programs.
- **Other duties as assigned.**

**Qualifications and Experience**
- Experience as the key contact for and ability to liaise with U.S. and other international professional employer organizations (PEOs) and employer of record (EOR) organizations in place.
- Payroll Compliance Practitioner certification from the Canadian Payroll Association or willingness to complete within 18 months of starting in the role.
- Between 3 and 7 years of payroll experience both in Canada and the U.S. utilizing a computerized payroll system. Implementation experience of a new payroll system will be an asset.
- Experience using these systems and working with these organizations:

- Ceridian
- ADP
- Vanguard
- Manulife
- Strong analytical, problem-solving, and decision-making skills. Ability to adapt and change in a fast-paced, dynamic environment.
- Working knowledge of U.S. and Canadian provincial and regulatory compliance in payroll and HR.
- Excellent spoken and written communication skills and confidence in dealing with all levels of an organization.
- Effective organizational skills with the ability to prioritize competing demands and meet strictly scheduled payroll and benefits timelines on a monthly or bi-weekly basis.
- Ability to work independently with strong attention to detail.
- Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint and Outlook).
- Must be discreet and demonstrate sound judgment, analytical ability, diplomacy, and tact to deal effectively with all levels of the organization, especially when dealing with sensitive payroll issues.

**You are**:

- Progr

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