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Administrative Coordinator
4 weeks ago
**Summary**
**Key Duties and Responsibilities**
- Maintain working files as required for area personnel and all levels of branch management.
- Sort, review, and distribute all incoming and outgoing mail, facsimiles, and electronic transmissions; and type memos of correspondence as needed.
- Provide final review of invoices prior to submission to client. Invoice review will include ensuring the correct equipment, rates, hours, and supplies are used on the jobs.
- Confirm accuracy between system information, received paperwork and billing rates / client history.
- Investigate and resolve billing discrepancies and provide follow up as required.
- Upload invoices into payment portals, where defined by our clients.
- Prepare monthly invoices / billing summaries as required by the client.
- Review purchase order assigned to the service order to ensure billing accuracy. Follow up with the customer if PO modifications are required.
- Participates in regular P&L reviews to understand financials to support operations managers with business strategies.
- Other administrative duties as assigned.
**Requirements**:
- Experience in billing, invoicing and/or payroll would be considered an asset.
- A degree, diploma or certification in business administration, payroll or equivalent would be an asset.
- Experience working with tools such as ETS, OMS and Workday would be considered an asset.
- Reliable means of transportation to get to the office.
**Knowledge, Skills, and Abilities**
- Detailed oriented and ability to maintain a high level of accuracy.
- Comfortable working in a multifaceted and dynamic working condition.
- Comfortable with multitasking and balancing various priorities (especially during month end closeouts).
- Proficient in and comfortable with managing a high number of invoices daily.
- Confidence in ability to work in a constantly changing work environment.
- Excellent communication skills and the ability to work in a team environment.
- Self-starter with the ability to manage multiple tasks and meet deadlines.
- Proven interpersonal organizational analytical and problem-solving skills.
GFLTalent
- We thank you for your interest. Only those selected for an interview will be contacted. _
