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Front Desk Receptionist

3 months ago

Toronto, Canada CADMEN Full time

**About us**

CADMEN Cosmetic Clinic & Barber Academy is looking for a **part -time Receptionist / Executive Assistant**. This is the most important role in our company because you will be facing all our clients, vendors, and coordinating the flow and operations.

**Duties**:

- Greet and welcome guests as they arrive at the office
- Answer and direct incoming calls in a professional manner
- Assist with scheduling appointments and maintaining calendars
- Perform data entry tasks accurately and efficiently
- Maintain office cleanliness and organization
- Keeps a safe and clean working area by complying with procedures, rules, and regulations
- Handle document filing and organization
- Perform bookkeeping tasks (experience is preferred, or must be willing to learn)
- Utilize phone systems and office equipment effectively
- Complete personal assistant tasks
- Run errands
- Purchase supplies and take inventory
- Create operations manuals and schedules
- Provide customer service via online chat
- General billing and invoicing; accepting payments

**Skills**:

- **Strong organization skills (a must)
- Proficiency in using Google Suite for office tasks
- Excellent telephone skills
- Strong verbal communication skills
- Experience with EMR for electronic document management, Janeapp preferrbly
- Experience with CRM for customer service (experience is preferred, or must be willing to learn)
- Ability to conduct research
- Willingness to learn and maintain knowledge of products and treatments offered
- Strong administrative skills with attention to detail
- Knowledge of front desk operations and customer service principles
- Ability to handle multiple phone lines and transfer calls appropriately
- Competent in data entry and maintaining accurate records
- Excellent communication skills for interacting with clients and staff
- Previous experience as a receptionist or in a similar role is a plus

**Schedule**:
**Must be available for Wednesdays, Fridays and Saturdays.**

**Why Join Us**:

- Be part of a dynamic and growing team
- Opportunity to play a crucial role in the operations of a leading cosmetic clinic and barber academy
- Engaging work environment with opportunities for professional growth and development

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

**Job Type**: Part-time

Pay: $20.00 per hour

**Benefits**:

- Company events
- Store discount

Ability to commute/relocate:

- Toronto, ON M5V 1Z7: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- DCS / DEC (preferred)

Work Location: In person

Expected start date: 2024-06-08