Office Administrator
4 weeks ago
We are a recognized world leader in heavy lifting and engineered transport. With state of the art equipment, value-added engineering and a top-tier team of professionals, Sarens offers our customers creative solutions to today's heavy lift and transport challenges.
Our success lies in our entrepreneurial spirit: "Nothing too heavy, nothing too high." With 101 entities in 52 countries, we have a proven ability to meet the greatest heavy lift and transport challenges around the globe.
We are currently hiring for an open-minded, solution-driven and people-focused **Branch Administrator/Dispatcher** to work out of our Leduc, AB office.
As a skilled professional, you will be tasked with ensuring the team at Sarens Canada is provided with exceptional administrative services. Specifically, you will be tasked with:
Administrative duties
- Including but not limited to; filing, scanning, typing, formatting documents, mailing, and answering phones;
- Maintain and order office supplies.
**Data Management & Document Control**
- Flow of information
- Report Costing (PO's, etc.)
- Spreadsheet creation (including Lem standardization) *
- Timesheets including work orders
- Office Administration
- Hotel & Flight bookings
- Operator and/or Crane data files (Structural, permits, etc. )
- D365 Maintenance
- Maintenance of Canadian Day Planner/Global Dashboard
- Crane Utilization dashboard
- Maintain Fleet reports
**PO Creation**
- PO creation, receiving, closing
- Rechargeable expense inclusion (PO to Workorder / LEM)
- Reporting
**Invoicing**
- CRM projects -D365
- CRM correspondence
- Building & maintaining invoice summaries
- Drafting invoice proformas
- Inclusion of all back-up (Bid &/or Quote, PO's, W/O)
- Costing, terms, and correspondence follow-through
- Assist Branch Manager with Dispatch duties
- Assist Branch manager with other duties as assigned
We are looking for a career-oriented individual who has an open mind and a no-nonsense, down-to-earth mentality. As an office administrator, you will possess the following key characteristics:
- Committed to prevention and zero workplace accidents
- Customer-focused
- Disciplined and committed to quality
- Flexible
- Loyal, honest and sincere
- Collaborative in their approach to working with people, both individually and in a group
- Communication and listening skills
- Initiative
- Attention to detail
- Between 4-5 years of experience in an administrative role;
- Familiarity with excel and payroll software would be an asset;
- Experience with accounts payable would also be an asset;
- Highly organized; and
- Comfortable interacting with people.
We will provide you with a competitive salary, based on experience, and full employer-paid health and wellness benefits. Additionally, you are eligible for RRSP matching after your first year of employment.
**Job Types**: Full-time, Permanent
Pay: $55,000.00-$65,000.00 per year
**Benefits**:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- RRSP match
- Vision care
Schedule:
- Monday to Friday
Work Location: In person
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