Technical Specialist Iii

5 months ago

Calgary, Canada Mott MacDonald Full time

Technical Specialist III

**Country**:Canada**Position Location**:Calgary, AB**Contract Type**:Permanent**Work Pattern**:Full Time**Sector**:Energy**Discipline**:Administration**Job Ref**:1604**Recruiter Contact**:Emily Spirko- We are seeking an entry-level document controller to join our team. The main duties of this role are to assist the Mott MacDonald Energy Networks Unit in the successful preparation of project deliverables. This includes assisting with the following tasks:
- Working directly with project teams coordinating and transmitting deliverables to clients in a time-sensitive manner;
- Working directly with clients and project teams to ensure that contractual requirements are met for document management including document transmittals, tracking, storage and quality assurance;
- Ensuring that the quality check and review procedures for all document submissions are being implemented and followed by the project team;
- Troubleshooting and resolving document control queries raised by team members;
- Ensuring the project team is innovative, results-oriented, and proactive by monitoring and routinely assessing team needs and organizing and initiating process improvements related to document management;
- Other duties as required to support project administration:

- Attend meetings via teleconference with client and Mott MacDonald project teams as required
- Manage common data environments (e.g., SharePoint sites)
- Document scope changes
- Track approved changes
- Prepare progress reports
- Initiate meetings and prepare minutes
- Maintain action item registers- You will have experience in administration and possess the following skills and experience:
- Post-secondary diploma, or equivalent demonstrated experience;
- Experience in an administrative assistant role is a plus
- Proficient computer skills including experience with Microsoft Office (Outlook, Excel, Word and Power Point);
- Proficiency in verbal and written communication with a high degree of attention to detail;
- Effective multitasking and organizational skills;
- Must be self-motivated and a team player;
- Ability to maintain business-related confidentiality and discretion
- We are looking for enthusiastic, qualified people to join our dynamic team who wish to make a difference to the world that we live in. If you share our vision, then let’s discuss how we can help you take the next step in your career and how you can participate in an exciting new chapter for Mott MacDonald in Canada.**Equality, diversity and inclusion**
- We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.**Hybrid working policy**
- At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.

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