Assistive Devices Coordinator

2 months ago

Thornhill, Canada All Health Medical Centre Full time

**Job Title: Assistive Devices and Medical Equipment Coordinator**

**Job Summary**:
The Assistive Devices and Medical Equipment Coordinator plays a crucial role in managing and coordinating the delivery, procurement, invoicing, and inventory of medical equipment and assistive devices. This position involves working closely with clients, healthcare providers, insurance companies, law firms, and vendors to ensure seamless equipment delivery and service. Responsibilities include overseeing logistics, sourcing new suppliers, maintaining accurate records, and handling invoicing and payment collection. Familiarity with Motor Vehicle Accident (MVA) software will be required, and a valid driver’s license is necessary for this role.

**Key Responsibilities**:

- **Equipment Assembly and Delivery Coordination**:

- Assemble and prepare assistive devices and medical equipment for client use.
- Schedule and coordinate equipment deliveries with drivers, ensuring timely and accurate delivery to clients.
- Ensure proper setup and installation of equipment when necessary.
- **Procurement and Inventory Management**:

- Order medical equipment and supplies as needed, ensuring timely replenishment.
- Maintain accurate inventory records, track stock levels, and manage restocking processes.
- Identify and source new suppliers, negotiate pricing, and establish contracts with vendors.
- **Client and Provider Communication**:

- Act as the primary point of contact for clients, medical providers, insurance companies, and law firms regarding equipment needs and requirements.
- Ensure proper documentation and approval for equipment orders with insurance companies and legal representatives.
- Provide clients with clear instructions on equipment use and maintenance.
- **Vendor and Technician Coordination**:

- Identify, vet, and coordinate with vendors and technicians in various cities for equipment maintenance, repair, and delivery services.
- Monitor and manage relationships with external technicians and suppliers to ensure service quality.
- **Driver Scheduling**:

- Coordinate schedules for drivers delivering medical equipment to ensure timely and efficient delivery routes.
- Manage driver communication and resolve any scheduling or delivery issues promptly.
- **Invoicing and Payment Collection**:

- Generate and send invoices to clients, insurance companies, and law firms for equipment and services provided.
- Follow up on outstanding payments and ensure timely collection.
- Work closely with the finance team to ensure accurate billing and payment records.
- **Software and Compliance**:

- Learn and use Motor Vehicle Accident (MVA) related software for processing claims and managing related documentation.
- Ensure all equipment deliveries and orders comply with applicable regulations and insurance requirements.
- Maintain organized and detailed records of all orders, deliveries, inventory, and communications with clients and stakeholders.

**Qualifications**:

- High school diploma or equivalent (required); an associate's or bachelor’s degree in healthcare administration, logistics, or related field is a plus.
- Experience in medical equipment coordination, logistics, invoicing, or a related field.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work with multiple stakeholders including clients, healthcare providers, insurance companies, and vendors.
- Proficiency with inventory management software, invoicing systems, and MVA-related software (training will be provided).
- Valid driver’s license required.
- Problem-solving skills and ability to manage multiple tasks in a fast-paced environment.

**Preferred Skills**:

- Knowledge of medical equipment, assistive devices, and insurance protocols.
- Familiarity with sourcing vendors and managing external relationships.
- Experience coordinating driver schedules and managing logistics operations.
- Experience with billing, invoicing, and payment collection processes.

**Working Conditions**:

- Office environment with occasional warehouse or fieldwork for equipment assembly and delivery oversight.
- Some travel may be required for vendor visits or equipment delivery supervision.

This role is essential to providing clients with the necessary assistive devices and medical equipment while ensuring efficient coordination of logistics, invoicing, and vendor relationships.

We thank all applicants, however only those selected for an interview will be contacted.

**Benefits**:

- Dental care
- Extended health care
- Vision care

Schedule:

- Monday to Friday
- Weekends as needed

**Experience**:

- Organizational skills: 1 year (required)

Licence/Certification:

- Driving Licence (required)

Work Location: In person

  • Office Assistant

    2 months ago

    Thornhill, Canada TAIE International Institute Full time

    **Reports To**:Operations Director **Position Overview**: We are looking for a dynamic and detail-oriented **Office Assistant & Event Coordinator** who will be responsible for ensuring efficient administrative operations and successfully coordinating a variety of corporate events. This role is integral to maintaining smooth office functions while taking...

  • Resident Services Coordinator

    2 months ago

    Thornhill, Canada Amica Senior Lifestyles Full time

    Job Description: **RESIDENT SERVICES COORDINATOR** **_ Amica Thornhill_** **_ Full Time Contract - 6 months_** At Amica we are united in our purpose to provide the best care in Senior Living in a supportive environment. We are setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care...

  • Intake Coordinator and Administrative Assistant

    6 months ago

    Thornhill, Canada CBT Psychology for Personal Development Full time

    **JOB TITLE**: Intake Coordinator and Administrative Assistant **Psychology Clinic Intake Coordinator/Administrative Assistant** **Does this describe you?** - I am tech-savvy - I am an excellent communicator (verbal & written) - I have good work habits : I am organized, I prioritize and manage time effectively - I enjoy connecting with people and talking...

  • Project Coordinator

    6 months ago

    Thornhill, Canada Humaniti Full time

    About Us: Humaniti is seeking a Project Coordinator to assist with development of new programs and events. This position is ideal for an enthusiastic individual interested in gaining experience as a Coordinator assisting our team in managing multiple projects and deadlines. **Responsibilities**: - Work collaboratively with the project team and assist in...

  • End User Technology Specialist

    6 months ago

    Thornhill, Canada CAA Club Group Full time

    **About Us**: As Canada's largest automobile association, we are passionate about keeping our Members safe - whether they are on the road, at home, or travelling abroad. Meeting the diverse needs of our two-million Members requires high performing, forward thinking, and innovative people who work collaboratively to keep propelling our business forward. Life...

  • Service Coordinator

    7 months ago

    Thornhill, Canada AWIN- BMW Autohaus Full time

    Our **BMW Autohaus** dealership is looking for a Service Coordinator to join our amazing team! **Job Purpose** The Service Coordinator is responsible for answering all incoming service department phone calls in an efficient and friendly manner. This position will book service appointments, assist management in performing various administrative tasks,...

  • Service Coordinator

    6 months ago

    Thornhill, Canada AWIN-Volvo Cars Villa Full time

    Our** Volvo Cars Villa** luxury dealership is looking for a Service Coordinator to join our amazing team! - **Job Purpose** The Service Coordinator is responsible for answering all incoming service department phone calls in an efficient and friendly manner. This position will book service appointments, assist management in performing various administrative...

  • Service Coordinator

    6 months ago

    Thornhill, Canada AWIN - Jaguar Land Rover Thornhill Full time

    -Our **Jaguar Land Rover Thornhill **luxury dealership is looking for a Service Coordinator to join our amazing team! **Job Purpose** The Service Coordinator is responsible for answering all incoming service department phone calls in an efficient and friendly manner. This position will book service appointments, assist management in performing various...

  • Service Coordinator

    6 months ago

    Thornhill, Canada AWIN-Mercedes Benz Green Lane Full time

    Our **Mercedes Benz Green Lane Service **dealership is looking for a Service Coordinator to join our amazing team! **Job Purpose** The Service Coordinator is responsible for answering all incoming service department phone calls in an efficient and friendly manner. This position will book service appointments, assist management in performing various...

  • Dental Assistant

    4 months ago

    Thornhill, Canada Dr. Massi Dental Clinic Full time

    Walk in Dental Clinic is hiring! We are an up and coming new dental office. Seeking an experienced dental office assistant to fulfill the role at our dentistry. Primary Responsibilities: Human Resources maintain cohesive teams and clinics who work well together by communicating effectively address all concerns in a timely manner with solutions that balance...

  • Dental Assistant

    6 months ago

    Thornhill, Canada Dr. Massi Dental Clinic Full time

    Walk in Dental Clinic is hiring! We are an up and coming new dental office. Seeking an experienced dental office assistant to fulfill the role at our dentistry. Primary Responsibilities: Human Resources maintain cohesive teams and clinics who work well together by communicating effectively address all concerns in a timely manner with solutions that balance...

  • Dental Assistant

    2 weeks ago

    Thornhill, Canada Dr. Massi Dental Clinic Full time

    Walk in Dental Clinic is hiring! We are an up and coming new dental office. Seeking an experienced dental office assistant to fulfill the role at our dentistry. Primary Responsibilities: Human Resources maintain cohesive teams and clinics who work well together by communicating effectively address all concerns in a timely manner with solutions that balance...

  • Dental Assistant

    6 months ago

    Thornhill, Canada Walk in Dental Clinic on Yonge Full time

    Walk in Dental Clinic is hiring! We are an up and coming new dental office. Seeking an experienced dental office assistant to fulfill the role at our dentistry. Primary Responsibilities: Human Resources maintain cohesive teams and clinics who work well together by communicating effectively address all concerns in a timely manner with solutions that balance...

  • Office Coordinator

    1 month ago

    Thornhill, Canada WellnessLiving Full time

    Responsibilities :   Answer incoming phone calls and return missed calls, directing them appropriately Ensure timely follow-up and assistance for customers who submit demo requests Conduct SMS testing and report any issues Manage mail and courier deliveries efficiently Provide ad hoc support for various marketing tasks as needed Order and maintain...

  • Executive Personal Assistant

    6 months ago

    Thornhill, Canada O’Adventure Limited Full time

    **Duties**: - Provide administrative support to the executive team and perform general clerical duties - Manage calendars, schedule appointments, and coordinate meetings - Assist with document signing using DocuSign - Conduct research and gather information as needed - Maintain office supplies and equipment inventory - Assist with event planning and...

  • Executive Assistant

    6 months ago

    Thornhill, Canada Bank of China (Canada) Full time

    **DUTIES AND RESPONSIBILITIES**: **Assistance to the President & CEO**: - Uses discretionary initiative and judgment in handling confidential information, establishing priorities, and resolving problems relating to day-to-day operations and administrative details of the office. - Schedules and maintains a calendar of appointments, meetings, travel...

  • Service Coordinator

    5 days ago

    Thornhill, Canada AWIN - BMW Autohaus Full time

    How would you like to work with one of the most prestigious and well respected automotive groups? Join AWIN! We are a premier network of 24 luxury automobile dealerships as well as 3 state of the art collision centres in the Greater Toronto Area. Our company values its customers and employees and is invested in principles for success. We value doing business...

  • HR Coordinator

    6 months ago

    Thornhill, Canada SE Health Full time

    ***: In collaboration with the rest of the Human Resources (HR) team, the HR coordinator is responsible for the coordination of all HR related matters including but not limited to general HR administration, internal and external recruitment, occupational health and safety, benefits and HRIS administration. **POSITION RESPONSIBILITIES**: General...

  • Property Assistant

    6 months ago

    Thornhill, Canada Reena Full time

    **Description**: This position works with the Property Services Coordinator to ensure efficient support for the external and internal resources related to the Property Department and its related services. Reporting to the Property Manager, while receiving delegated tasks from the Property Services Coordinator, this role provides administrative and scheduling...

  • Administrative Assistant

    3 months ago

    Thornhill, Canada ABRAMS AUTO TRANSPORT Full time

    **Job description**: We are looking for a bilingual Administrative Assistant. You will play a pivotal role in maintaining the smooth operation of our office. Your responsibilities will include managing daily administrative tasks, organizing office processes, and providing support to team members. From handling communication and scheduling to document...