Welcome Coordinator
2 weeks ago
An English message will follow_
Cinesite Montréal est à la recherche d’un(e) Coordinateur/Coordinatrice de l’Accueil pour assister l’équipe Opérations dans les tâches administratives quotidiennes et pour s’assurer du bon fonctionnement des opérations au bureau. Sous la direction de la gestionnaire d’Opérations, cette personne sera responsable de l’aire de réception incluant l’accueil de clients et de visiteurs. Elle aidera également à coordonner et à mettre en place des procédures liées au processus d'intégration et d'accueil des nouveaux employés afin d’offrir une expérience employé agréable.
**Le rôle**:
- S’assurer de respecter les mesures de sécurité du studio : enregistrements des visiteurs à la réception, signatures des accords de non-divulgation, gestion efficace des visiteurs inattendus, des clients, etc.
- Accueillir les nouveaux employés et les visiteurs au bureau selon la procédure de l'entreprise.
- Coordonner l'arrivée des employés qui passent du télétravail complet au travail au studio et agir en tant que personne-ressource au bureau (leur montrer l'espace de travail qui leur est assigné, répondre aux questions).
- Organiser des visites de studios pour les nouveaux employés et les visiteurs.
- Assurer le respect des mesures de santé et sécurité de Cinesite selon les protocoles établis (entrée et sortie des visiteurs, accords de non-divulgation, questionnaire santé, etc.).
- S’occuper des demandes de livraisons (FedEX, courriers) et les expéditions postales conformément à la procédure de l’entreprise.
- Suivre toutes les absences des employés reçues par courriel et envoyer des mises à jour quotidiennes.
- Faire l’inventaire des cartes d’accès et informer les opérations pour placer la commande et s’assurer que toutes les cartes d’accès temporaires des visiteurs sont comptabilisées quotidiennement.
- Effectuer des demandes pour des achats administratifs et les commandes hebdomadaires pour le personnel du studio.
- Organiser des activités hebdomadaires ou ad hoc (ex. séances de massage, évènements au bureau) pour les employés de Cinesite.
- Maintenir l'intégrité et la confidentialité des informations du studio.
- Soutenir l'équipe des opérations et participer à divers projets selon les besoins.
- Offrir du support à d’autres postes administratifs au besoin (ex. pour organiser des voyages d’affaires ou des relocalisations d’employés).
**Profil recherché**:
- Bonnes connaissances de Word, Excel la suite Google.
- Excellentes compétences en communication.
- Maîtrise du français et de l’anglais tant à l’oral qu’à l’écrit.
- Démontre des compétences organisationnelles et la capacité à gérer plusieurs priorités à la fois.
- Être serviable et amical.
- Digne de confiance, fiable et ponctuel.
- Habileté à rester calme sous pression.
**À propos de Cinesite**
Cinesite offre un environnement positif, inclusif, diversifié et créatif où les meilleurs artistes d'animation et d'effets spéciaux du monde sont encouragés et soutenus pour développer et produire des œuvres stimulantes, avant-gardistes et primées.
Nous travaillons en tant que collectif où l'excellence, l'expertise et l'expression sont valorisées par tous; où nous collaborons avec certains des plus grands penseurs créatifs du monde et produisons un travail auquel nous sommes fiers de mettre notre nom.Cinesite Montreal is recruiting a Welcome Coordinator to assist the Operations team in their daily administrative tasks to ensure the smooth running of the office. Reporting to the Operations Manager, this person will be responsible for the reception area including greeting clients and visitors. They will also help coordinate and implement procedures related to the onboarding process for new employees to provide a pleasant employee experience.
**The Role**:
- Ensure compliance with office security measures (visitors sign
- in and out, sign a non-disclosure agreement, effectively manage unexpected visitors, manage clients, etc.).
- Meet and greet new employees and visitors in a friendly and welcoming manner according to company procedure.
- Coordinate the arrival of employees switching from fully remote working to office working, and act as their point person in the office (showing them to their assigned workspace, answering questions).
- Conduct studio tours for new employees and visitors.
- Ensure compliance to Cinesite’s security and health and safety measures (visitors sign
- in and out, non-disclosure agreements, health declaration, etc.).
- Handle shipping requirements (FedEx, couriers, post) and coordinate post office runs according to company procedures.
- Take inventory of access cards and inform operations to place orders and ensure that all temporary visitor access cards are accounted for daily.
- Make day-to-day administrative purchases and place weekly orders for the studio staff.
- Organize weekly
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