Manager of Shared Administrative Services

2 weeks ago

Toronto, Canada Yonge Street Mission Full time

Yonge Street Mission (YSM) is a vibrant, non-profit Christian organization leading a collective movement to end chronic poverty in Toronto. Since 1896, we’ve worked to transform the lives of people living with poverty, going beyond immediate needs by offering wrap-around support via holistic programs and services, and a pathway which enables street-involved youth, families in need, adults experiencing poverty and vulnerable communities to move from surviving to thriving.

To make this happen, we are passionate about investing in the people we work with, and look for a diverse range of staff who are key for us to advance our mission: Christians who have a heart for neighbours in need, a desire to transform the lives of our community members, and who believe in treating everyone with dignity and respect.

If you are inspired by our vision and feel a true call to contribute to YSM’s work, we’d love to hear from you.

**What We Offer**:
As a staff member at YSM, some of the things you can look forward to include a values-based and highly collaborative and engaging work environment with a high value on staff’s mental health and well-being; meaningful, innovative and impactful work, with opportunities to make a difference in the lives of children, families, and the community, as well as flexible hybrid work arrangements. Our competitive Total Rewards compensation package also includes Group RRSP matching, annual leave and paid personal days, comprehensive health and dental care coverage, an Employee and Family Assistance Program that includes counselling services by Christian professionals, and numerous other perks.

**The Opportunity**:
We are seeking a **Manager of Shared Administrative Services (SAS)** to ensure organized, skilled administrative support and service to YSM staff leaders and the community towards the achievement of the spiritual and social goals of YSM. The position ensures that YSM staff leaders are not over-laden with administrative duties that keep them from the delivery of programs, services, and operations.

Reporting to the Vice President of Operations, this role will involve the management and organization of YSM reception/intake worker front-line staff, function as the site manager for YSM’s 270 Gerrard E building, and provide administrative support to the VP of Operations as required.

**Responsibilities**:

- Oversee administrative support to Programs and Partnership division within scope of defined requirements
- Manage schedules, efficiency, and adherence to protocols of all reception/intake workers at applicable YSM locations
- Work with staff leaders in the development of systems and processes for the management of volunteers and reception staff to achieve administrative support
- Hire, supervise, and train SAS staff. Train and supervise volunteers as required
- Ensure the compilation and record keeping of any metrics deemed relevant by staff leadership
- Manage SAS payroll submissions, and SAS and Community financial accounts and budgets
- Coordinate with Finance, Philanthropy on management and tracking of GIK goods and donor relations
- In conjunction with other on-site leaders, develop agendas and chair meetings that deal with timely and necessary matters
- Manage expenses and procurement of building shared office equipment and supplies
- Work with VP Operations on administrative tasks, meetings, and information as required
- Recommend and update ysm-wide policies and procedures
- Support and manage other YSM activities in the Community and staff training as approved by the VP Operations
- Accomplish other “one-off” tasks such as the development of standardized templates on an “as needed” basis

**Qualifications**:

- Post-secondary education combined with a minimum of 4-5 years’ relevant experience
- Effective supervisory, administrative, motivational and interpersonal skills
- Very good command of English communication skills
- Understanding of inter-city poverty, cross-cultural and multi-faith issues
- Extensive experience with confidential matters, tact and discretion
- Proficiency with office equipment, computer hardware and software, network and internet
- Accuracy, detail-orientation, flexibility and maturity
- Strong organizational and problem-solving abilities
- Experience in management of de-escalation, CPI, and trauma-informed intervention
- Demonstrated personal commitment to YSM’s principles of faith, mission and values

**Deadline for Application**: March 27, 2023

**Start Date**: April 2023

**Date Posted**: March 9, 2023

  • Manager, Shared Based Compensation

    4 weeks ago

    Toronto, Canada Royal Bank of Canada Full time

    **Come Work with Us!** At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose. Whether you’re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work...

  • Operations Manager

    5 days ago

    Toronto, Canada Paramount Concierge Services Ltd Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate governance and regulatory compliance procedures within establish - Hire and train or arrange for...

  • Shared Services Analyst

    4 weeks ago

    Toronto, Canada Rogers Communications Full time

    Our Rogers Finance team is at the core of our organization, supporting all of our projects across every line of business. By providing financial support and guidance, our teams rely on our Finance partners to help make strategic, data-driven decisions that will have an impact on our growth and profitability for years to come. Our Finance team is growing and...

  • Senior Manager, Bike Share Operations

    4 weeks ago

    Toronto, Canada Toronto Parking Authority Full time

    POSITION SUMMARY The Senior Manager, Bike Share Operations ensures efficient, effective, safe, and customer-centric day of operations in the Bike Share Toronto Program. The incumbent is responsible for the overall management and co-ordination of various functions within the bike share program and for managing key partner and vendor relationships. Their...

  • HR Advisor

    2 weeks ago

    Toronto, ON, Canada Igility Health Association Nova Scotia Full time

    Health Association Nova Scotia is a not-for-profit, non-government, membership-based association with 60 years’ experience in providing exceptional human resource shared services, innovative clinical engineering solutions, policy support and expertise our customers can count on. Serving multiple organizations from across the province of Nova Scotia, our...

  • HR Advisor

    2 weeks ago

    Old Toronto, Canada Igility Health Association Nova Scotia Full time

    Health Association Nova Scotia is a not-for-profit, non-government, membership-based association with 60 years’ experience in providing exceptional human resource shared services, innovative clinical engineering solutions, policy support and expertise our customers can count on. Serving multiple organizations from across the province of Nova Scotia, our...

  • HR Advisor

    2 weeks ago

    Old Toronto, Canada Igility Health Association Nova Scotia Full time

    Health Association Nova Scotia is a not-for-profit, non-government, membership-based association with 60 years’ experience in providing exceptional human resource shared services, innovative clinical engineering solutions, policy support and expertise our customers can count on. Serving multiple organizations from across the province of Nova Scotia, our...

  • HR Advisor

    2 weeks ago

    Old Toronto, Canada Igility Health Association Nova Scotia Full time

    Health Association Nova Scotia is a not-for-profit, non-government, membership-based association with 60 years’ experience in providing exceptional human resource shared services, innovative clinical engineering solutions, policy support and expertise our customers can count on. Serving multiple organizations from across the province of Nova Scotia, our...

  • Senior Manager, Bike Share Operations

    3 weeks ago

    Toronto, ON, Canada Toronto Parking Authority Full time

    POSITION SUMMARY The Senior Manager, Bike Share Operations ensures efficient, effective, safe, and customer-centric day of operations in the Bike Share Toronto Program. The incumbent is responsible for the overall management and co-ordination of various functions within the bike share program and for managing key partner and vendor relationships. Their...

  • Senior Manager, Bike Share Operations

    3 weeks ago

    Old Toronto, Canada Toronto Parking Authority Full time

    POSITION SUMMARY The Senior Manager, Bike Share Operations ensures efficient, effective, safe, and customer-centric day of operations in the Bike Share Toronto Program. The incumbent is responsible for the overall management and co-ordination of various functions within the bike share program and for managing key partner and vendor relationships. Their...

  • Senior Manager, Bike Share Operations

    3 weeks ago

    Old Toronto, Canada Toronto Parking Authority Full time

    POSITION SUMMARY The Senior Manager, Bike Share Operations ensures efficient, effective, safe, and customer-centric day of operations in the Bike Share Toronto Program. The incumbent is responsible for the overall management and co-ordination of various functions within the bike share program and for managing key partner and vendor relationships. Their...

  • Senior Manager, Bike Share Operations

    3 weeks ago

    Old Toronto, Canada Toronto Parking Authority Full time

    POSITION SUMMARY The Senior Manager, Bike Share Operations ensures efficient, effective, safe, and customer-centric day of operations in the Bike Share Toronto Program. The incumbent is responsible for the overall management and co-ordination of various functions within the bike share program and for managing key partner and vendor relationships. Their...

  • Project Manager

    4 weeks ago

    Toronto, Canada TransForm Shared Service Organization Full time

    **PROJECT MANAGER** **Company**: TransForm Shared Service Organization **Location**:Remote (Must reside in Ontario) **Posting Period**: May 16, 2023 to June 6, 2023 Closes 4:00pm **Employment Type**:Temporary, Full-Time,12 month term. **Benefits**: Pension, Vacation and more. Visit our _website_ for more details **Scope**: Internal &...

  • Pension Information Management Administrator

    4 weeks ago

    Toronto, Canada Royal Bank of Canada Full time

    **Come Work with Us!** At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose. Whether you’re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work...

  • Museum Administrator

    5 days ago

    Toronto, Canada City of Toronto Full time

    **Job ID**: 33598 **Job Category**:Economic Development, Arts & Culture **Division & Section**:Economic Development & Culture, EDC Museum & Heritage Services **Work Location**:Various, see below **Job Type & Duration**:Full-time, 3 Permanent, 2 Temporary (12 months and 10 months) vacancies **Salary**:$93,500 - $119,274 **Shift Information**: Mon - Fri,...

  • Manager, Finance and Administration

    4 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:05/14/2024 **Req ID**: 37332 **Faculty/Division**: UofT Scarborough **Department**: UTSC:Facilities Management **Campus**: University of Toronto Scarborough (UTSC) **Description**: **About Us**: The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest...

  • FUTURE OPPORTUNITY

    14 hours ago

    Old Toronto, Canada Sun Life Financial Full time

    FUTURE OPPORTUNITY - People Services Specialist, HR Shared Services page is loaded FUTURE OPPORTUNITY - People Services Specialist, HR Shared Services Apply locations Waterloo, Ontario Toronto, Ontario time type Full time posted on Posted 15 Days Ago job requisition id JR00096509 You are as unique as your background,...

  • FUTURE OPPORTUNITY

    14 hours ago

    Old Toronto, Canada Sun Life Financial Full time

    FUTURE OPPORTUNITY - People Services Specialist, HR Shared Services page is loaded FUTURE OPPORTUNITY - People Services Specialist, HR Shared Services Apply locations Waterloo, Ontario Toronto, Ontario time type Full time posted on Posted 15 Days Ago job requisition id JR00096509 You are as unique as your background,...

  • FUTURE OPPORTUNITY

    17 hours ago

    Old Toronto, Canada Sun Life Financial Full time

    FUTURE OPPORTUNITY - People Services Specialist, HR Shared Services page is loaded FUTURE OPPORTUNITY - People Services Specialist, HR Shared Services Apply locations Waterloo, Ontario Toronto, Ontario time type Full time posted on Posted 15 Days Ago job requisition id JR00096509 You are as unique as your background,...

  • support services administrative manager

    2 weeks ago

    Toronto, Canada The Uganda Muslims Association of Canada (UMAC) Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 to less than 7 monthsWork settingAssociations and non profit organizationsGeneral officeTasksCo-ordinate administrative servicesAssist in preparing annual budgetsPlan, organize, direct, control and evaluate daily operationsPlan,...