Office Assistant
2 months ago
**Job Summary**
As the Counselling Centre Office Assistant your role is to provide a welcoming, organized and safe environment to all clients. Your primary objective is to accomplish this by managing the day-to-day operations of the Counselling Centre, assisting both clients and counsellors.
**Person Summary**
- Is engaged in a growing relationship with Jesus, and a love for His Church.
- Seeks to live out Peace Portal’s “Call to Kingdom Excellence.“
- Is aligned with Peace Portal’s “Mission, Vision, Values.”
- A teachable team player with the ability to be led.
- A dependable and responsible self-starter able to work with time constraints and deadlines.
**Responsibilities**
- Responsible for providing a safe and welcoming space for clients when they come in.
- Answer and direct phone calls, take messages and handle inquiries promptly and courteously.
- Manage scheduling, including booking appointments and coordinating with team members.
- Take self-initiative to identify tasks and complete them without needing direction.
- Scheduling client appointments and collecting and receipting clients.
- Maintain client confidentiality.
- Invoicing of EAPs and data entry.
- Assisting Office Manager as directed.
- Keep front desk and reception areas tidy and organized.
- Cover extra shifts for other staff members when necessary.
**Skills + Experience**
- Demonstrates excellent communication skills, both verbal and written.
- Previous experience with Microsoft word and excel.
- Experience working with Jane App
- Experience working in administrative role
**Job Types**: Part-time, Permanent
Pay: $27,000.00-$32,000.00 per year
**Benefits**:
- Casual dress
- On-site parking
- Paid time off
- RRSP match
Flexible language requirement:
- French not required
Schedule:
- 8 hour shift
- Evening shift
- Weekends as needed
Work Location: In person
Expected start date: 2024-12-01
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