Office Assistant
2 months ago
**Position**: Office Assistant
**Start Date**: As soon as possible (6-month term)
**Duration of Appointment**: Full-Time Temporary
**SUMMARY**
The Union of British Columbia Performers (UBCP/ACTRA) is an autonomous branch of ACTRA (Alliance of Canadian Cinema, Television and Radio Artists), the national organization of professional performers working in the English-language recorded media in Canada. ACTRA represents the interests of 27,000 members across Canada - the foundation of Canada’s highly acclaimed professional performing community.
UBCP/ACTRA is currently seeking a detail-oriented Office Assistant with strong customer service and technical skills to join our team in aiding and supporting both internal and external clients, as well as performing varied administrative tasks. As the Office Assistant, you will have the opportunity to work on various clerical and administrative assignments throughout the organization. This position requires a self-starting, service-oriented administrative professional with intermediate technical skills and the ability to work effectively and efficiently in a fast-paced and sometimes high-stress environment.
**POSITION RESPONSIBILITIES**
- Maintains filing systems for all departments, including records retention responsibilities.
- Filing for all departments.
- Reception relief.
- Responsible for inventory of office supplies and business machine supplies.
- Responsible for maintaining inventory of UBCP/ACTRA merchandise.
- Responsible for performing checks on the state of meeting rooms includes tidying up meeting rooms, helping to set up, reconstruct, and dismantle meeting rooms.
- Clean up meeting rooms before and after meetings.
- Set up projector equipment, speakers, microphones, and other related meeting room equipment.
- Responsible for ordering kitchen supplies.
- Responsible for ensuring adequate postage in the postage machine.
- Sorts and distributes incoming faxes.
- Review supplies and advised Receptionist on orders required.
- Checks for paper supplies for copiers and adds as needed.
- Conducts computer work including work processing of correspondence, mailings, meeting agendas and minutes, forms and notices.
- Photocopier maintenance - ensure adequate toner supply on hand, return used toner, liaise with Copier Maintenance Company.
- Upon request, order supplies as per instructions.
- Attends Membership Meetings, as required.
- Performs other clerical duties as directed.
- Assists in mail outs, as required.
- Other duties as may be assigned from time to time by the Employer.
- Reports to the Employer.
**EDUCATION & EXPERIENCE**
- Educational background and industry-related knowledge and experience will be considered in assessing applicants in accordance with Article 13.03 of the UBCP/UNIFOR Collective Agreement.
**QUALIFICATIONS**
- Intermediate proficiency with MS Office programs such as Word, Excel, Outlook and PowerPoint.
- Intermediate technical abilities in dealing with/troubleshooting various office equipment and electronics.
- Ability to work independently and as part of a team.
- Minimum typing speed of 50 WPM.
- Proficient in running or supporting virtual meetings, including set-up.
- Ability to move and arrange furniture.
- Strong teamwork and customer service skills.
- Excellent communication skills to deal tactfully and effectively with members, staff and board members.
- Excellent interpersonal skills, with a focus on providing customer service to internal and external clients.
- Film industry experience or knowledge is considered an asset.
**KEY RELATIONSHIPS**
**Reports to**: Executive Administrative Director
**Direct Reports**: None
**Engages with**: Executive Board
Executive Administrative Director
Management Team
UBCP/ACTRA Staff
UBCP/ACTRA Members
**HOURS OF WORK**: 5 days per week (35 hours). Regular office hours M-F 8:30 am to 4:30 pm.
**SALARY**: This position has a current annual salary of $61,084.51 pursuant to Appendix “A” of the UBCP/ACTRA/Unifor Local 3000 Collective Agreement.
**START DATE**: As soon as possible (6-month term).
UBCP/ACTRA and the UNIFOR, Local 3000, adhere to the principles of employment equity.
-
Dental Receptionist/office Assistant
1 month ago
Vancouver, Canada Speciality Dental Office Full timeOur boutique specialty dental office is looking for a dental receptionist/office assistant. The role will involve assisting in many aspects of our office. Some of these duties will include: - Greeting patients and answering the phone - Marketing and social media outreach to the dental community - Taking payments for treatment - Submitting insurance...
-
Executive Assistant and Events Lead
1 month ago
Vancouver, Canada Foreign & Commonwealth Office Full timeJob Description (Roles and Responsibilities) **Main purpose of job**: This is a varied and interesting role. You will use your excellent administrative and customer service skills to manage a small, bustling diplomatic office that operates as part of the UK’s wider network of offices in Canada. In this position, you will also be working to support a busy...
-
Dental Sterilization Assistant
1 month ago
Vancouver, Canada Fraserhood Dental Office Full time**About us** Fraserhood Dental is a modern family practice style dental office. We are looking for a dental sterilization assistant to join our team. Duties will include cleaning and disinfecting operatories between patients and sterilizing instruments. On job training will be provided. No previous work experience in the field necessary. Must be motivated,...
-
IT & Office Assistant
1 month ago
Vancouver, Canada Holborn Holdings Ltd Full time**IT & Office Assistant** Holborn Holdings Ltd. is looking for a full-time IT & Office assistant, who is comfortable working in a fast-paced corporate environment. The IT & Office Assistant will work closely with the Office Manager and Executive Assistant and will be assisting in a variety of tasks, projects, and processes. Responsibilities of the IT &...
-
Office Assistant
4 weeks ago
Vancouver, Canada PhysiotherapyBest Full timeOverview: We are seeking a detail-oriented and organized individual to join our team as an Office Assistant. As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our office. This is a full-time position with potential for growth and advancement. **Duties**: - Perform data entry tasks, including inputting information into...
-
Office Assistant
1 month ago
Vancouver, Canada Mortgage Alliance Full timeMortgage Alliance **Vaughan Brokerage location **is a leading mortgage brokerage with two locations, one in Ontario and the other in British Columbia. We specialize in providing top-notch mortgage solutions to our clients, assisting them in achieving their homeownership dreams. With a focus on agent growth, client management, and exceptional service, we are...
-
Office Assistant
1 month ago
Vancouver, Canada KSN Law Full timeAs our Office Assistant, you will work closely with the executive team to help with the administrative tasks. You must be committed to ensuring that all executive level personal and business tasks are completed accurately and on time. This position is perfect for an experienced professional who is looking for an opportunity to learn about the executive suite...
-
Executive Assistant to CEO
4 weeks ago
Vancouver, Canada Real Estate Family Office Full time**About us** The M1 Group is a family run real estate office that specializes in multi-family and industrial real estate projects. We bring energy and vibrancy to communities and inspire growth. Our company's strong commitment to excellence is demanding yet fosters an environment for personal development, critical thinking, and continuous growth. Seeking...
-
Office Assistant
1 month ago
Vancouver, Canada O'Neill Technologies Inc. Full time**Company Overview** We are an established Vancouver based IT company that provides technical support services for clients throughout the Lower Mainland. We believe that the relationships we have with our clients is the reason we have had long-term success. Located in downtown Vancouver, our company has an exciting career opportunity for an expert at...
-
Office Assistant
2 weeks ago
Vancouver, Canada Vancouver Film School Full time**Job Scope**: **Core Responsibilities** - Receive all incoming phone calls in a courteous and professional manner within three rings and communicate basic program information, campus locations, and staff responsibilities. - Transfer calls to applicable employee as appropriate. - Prepare and distribute information packages within one day of request. - Assist...
-
Office Assistant
1 month ago
Vancouver, Canada Mogan Daniels Slager LLP Full time**ABOUT MDS**: Mogan Daniels Slager LLP (MDS) is a leading boutique M&A and private equity law firm headquartered in Vancouver, British Columbia, with top-tier clients spanning the Canadian private company mid-market. We work hard to deliver great value with exceptional client service and practical, principled advice. Our goal is to blend “big firm”...
-
Office Assistant
1 month ago
Vancouver, Canada Adams & Wong LLP Full timeAdams & Wong LLP is a Vancouver based accounting firm that is committed to quality and professionalism in providing accounting assurance, tax and advisory services. We are currently seeking an Office Assistant to join our team. This is a full-time permanent opportunity. **Roles and Responsibilities** - Performing administrative duties and providing...
-
Dental Assistant/receptionist
1 week ago
Vancouver, Canada Broadway Cambie area Dental Office Full timeEstablished dental practice in the Broadway/Cambie area seeking Part-time dental assistant/front desk person. Experience preferred but not required. We will provide training Duties include: - Instrument sterilization and operatory set-up - assisting dental procedures chairside - front office duties Days involve Saturdays **Job Type**:...
-
Office Assistant
5 days ago
Vancouver, Canada MLA Canada Full time**ABOUT MLA CANADA** MLA Canada is the most comprehensive real estate service provider in Canada. Partnering with residential developers, MLA Canada offers an unmatched level of expertise in advisory services, market intelligence, project marketing, sales, customer care and administration. From boutique projects to large masterplan communities, our diverse...
-
Executive Receptionist/administrative Assistant
1 month ago
North Vancouver, Canada Simply Office Ltd. Full time**Job Summary**: Do you want to work in North Vancouver's growing Business Centre industry along a small team of fantastic people? Look no further! We offer, high-quality private individual isolated furnished executive offices, virtual offices and hourly meeting room rentals. Our primary focus is to meet the needs of our tenants and to provide them with the...
-
Office Assistant
1 month ago
Vancouver, Canada Port of Vancouver Full time**BE PART OF THE TEAM THAT BRINGS THE WORLD TOGETHER** **Career Opportunity: Office Assistant **Join an organization that plays a critical role in Canada’s economy. At the Vancouver Fraser Port Authority, we focus on doing the incredible work it takes to become the world’s most sustainable port. The Vancouver Fraser Port Authority is responsible for the...
-
Office Assistant
1 month ago
Vancouver, Canada Vancouver Fraser Port Authority Full time**BE PART OF THE TEAM THAT BRINGS THE WORLD TOGETHER** **Career Opportunity: Office Assistant **Join an organization that plays a critical role in Canada’s economy. At the Vancouver Fraser Port Authority, we focus on doing the incredible work it takes to become the world’s most sustainable port. The Vancouver Fraser Port Authority is responsible for the...
-
Dental Assistant/receptionist
1 week ago
Vancouver, Canada Broadway Cambie area Dental Office Full timeEstablished family dental practice with 2 dentists and 2 hygienists in the Broadway/Cambie area seeking Part-time dental assistant/front desk person 1-3 days a week. Experience preferred but not required. We will provide training Duties include: - front office duties - reception work, scheduling patient's appointments, reminding and confirming patient's...
-
Office Assistant
1 month ago
Vancouver, Canada Duke's Wire Mesh Supply Services Ltd. Full time**Responsibilities**: - Conduct feedback calls. - Ordering office supplies. - File documents. - Pack small orders. - Schedule shipments. - Print documents. - Organize documents. - Data Entring - Answer phone calls. - Create invoice with quickbook. (traning will be provided) - Assist walk in customers. - Water office plants. **Salary**: $19.00-$20.00 per...
-
Medical Office Assistant
1 month ago
Vancouver, Canada West Dermatology Full timeWe are looking for an enthusiastic, customer service minded individuals who want to work in a medical dermatology practice. As a Medical Office Assistant you will provide excellent client care by assisting the medical and professional staff in managing patient activity. To this end, you will work together with support staff, in various physician and health...