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Administrative Assistant

4 weeks ago

Edmonton, Canada John Crane Full time

The incumbent shall provide coordinator and administrative support to the Edmonton Branch.

**Duties & Responsibilities**

SPECIFIC DUTIES, ACTIVITIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

- Generates purchase orders, invoices, and forwards to finance for payment.
- Assists Operation Manager with coordination of facility maintenance and documentation.
- Coordinate Employee Training
- Member of the HSE Committee and document and circulate meeting minutes
- Updating and maintaining equipment calibration and records for branch
- Orders office and shop supplies including sales brochures and catalogs.
- Tracks and maintain employee’s attendance records.
- Scanning of Completed Repair Documents to System
- Coordinate and support Customer Training Courses.
- Generates reports as required (documents, spreadsheets, presentations, graphs, notices, downloads images and scans documents) and any data entry as required
- Files packing slips and related documents, sort and process mail.
- Prepares bills for authorization and forwards to Accounts Payable.
- Answers phones and direct calls accordingly.
- Orders lunches, set up for customer training courses, assist with employee luncheons and corporate events.
- Performs other duties as required.

**Diversity & Inclusion**

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

**The Individual**

POSITION REQUIREMENTS:

- High school diploma or higher
- 1-5 years of administrative or coordinator work experience, preferably in a manufacturing environment.
- Strong computer skills including Microsoft Office, preferably strong skills using Excel.
- Excellent organizational and customer service skills

PHYSICAL/MENTAL REQUIREMENTS:

- Must be able to sit for extend periods of time;
- Must be able to maneuver to all areas of the office, shop, warehouse, or manufacturing plant.
- Must be able to lift up to 10 pounds and carry up to 20 pounds.
- Must be able to read, write, speak and understand English.

WORK ENVIRONMENT: Work environment is within our Edmonton, AB location during normal or extended business hours to include office and manufacturing plant.
- Approved PPE is required when on the factory floor.

**Salary & Benefits**

Pay Range for this position is 50K to 55K based on experience.

**About Smiths**

**About John Crane

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