Administrative Assistant, Programs

6 months ago

Brampton, Canada MDA Full time

**Company Overview**

For those who dream of advancing our space in the Universe and on Earth, we’ll take you there.

Serving the world from our Canadian home and our global offices, MDA is an international space mission partner and robotics & space operations, satellite systems and Geointelligence pioneer with a 50-year story of firsts on and above the Earth. Today, we're leading the charge towards viable Moon colonies, enhanced Earth observation, communication in a hyper-connected world, and more.

We’re fueled by a pioneering spirit that carries us beyond. And together we enable highly skilled people to continually push boundaries and tackle big challenges requiring solutions that endure and inspire.

Are you ready to launch the next stage of your career in the new space economy? We would love to hear from you

**The Position**:
We’re on the hunt for an **Administrative Assistant** to join **our Robotics and Space Operations Program Team **at our Brampton office.

With 40 years of operational experience and proven performance on the iconic Canadarm programs including Space Shuttle and International Space Station robotics and operations support, our Robotics & Space Operations team has 100% mission success in making space dreams come true.

As our Administrative Assistant, you will perform a variety of administrative duties to directly support various Program teams within the Program office and assist with confidential and sensitive projects with independent judgement while maintaining an ethical, confidential and professional attitude and supporting positive working relationships.

**Responsibilities**:

- Setting Daily Objectives - Establish daily correspondence, schedules, agendas, meetings, travel etc., and implement appropriate office policies and procedures as required.
- Provide support to the Program Team on a daily basis.
- Reporting - assist in the co-ordination and implementation of regularly required reports: Customer Program Reviews, Customer Monthly Reports and various other reports required for the Programsome of the reports and presentations are payment milestones.
- Communications - Review and evaluate incoming requests to identify items requiring priority attention and ensure deadlines are met, using initiative and judgment within established authority level.
- Provide administrative support for assigned tasks including preparation of meetings (onsite/offsite), monthly reporting documents (for external and internal use); arrange travel, agendas, calendars, etc. Ability to communicate clearly and effectively with diverse customers and employees from all corporate business units. Processing expenses following MDA and the Government of Canada guidelines.
- Filing Record Retention - Organize and control filing systems to ensure accuracy and quick retrieval of correspondence and documentation.
- Design Review and Meeting Co-ordination - Provide administrative support to the Program for any Design Review and customer meetings and assist in achieving program milestones and payments. Co-ordinate meetings, minutes, presentations, facility set-up, travel, ensuring visitors on-site are cleared for access.

**Requirements**:

- Minimum of five (5) years’ work experience in an Administrative Assistant position
- Administrative Assistant for engineering departments with 100+ staff would be an asset
- Strong knowledge of MS-Outlook and MS-Office (Word, Excel, Power BI, Power Point, Visio, etc)
- Excellent organizational and time management skills
- Strong written/verbal communication skills, fluent use of written English with knowledge of composition, grammar and punctuation
- Superior typing skills
- Initiative, exercise judgement and ability to make decisions within scope of authority
- Demonstrated flexibility to meet and adapt to changes in organizational priorities
- Ability to organize work independently with minimum supervision and guidance
- Ability to thrive in a fast paced, high-demand environment
- Ability to work under pressure, to handle interruptions and to manage multiple requests
- Requires analytical skills, problem-solving and fact-finding capabilities
- Discretion in managing sensitive or confidential information
- Highly motivated, enthusiastic, and a positive thinker

**Comments/Special Considerations**:
We’re a dream team of purpose-driven, collaborative and passionate people, and we are constantly looking for others to join #TeamMDA to ignite new and innovative approaches to problem-solving that push us forward to improve life on and above Earth. If you’re excited to expand our place in space and driven to inspire the next generation, we’ll take you there.

We have entered a new era of exploration and development, and MDA welcomes all who yearn to suit up and be part of it. An equal opportunity employer prizing diversity, integrity and collaboration, we are committed to growing MDA’s and Canada’s leadership in this next golden age.

MDA provides competitive com

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