Program Assistant

1 month ago

Brampton, Canada Canadian Mental Health Association- Peel Branch Full time

**Why join CMHA Peel Dufferin?**

**Support your community. Advance your career. Fulfill your purpose.**

Joining the Canadian Mental Health Association - Peel Dufferin Branch means you’ll be part of something meaningful. For starters, we’re honored to have received the **Canadian Non-Profit Employer of Choice Award **for our efforts to help people live better. Providing support and services to those who live with mental illness and addictions, we’re committed to increasing awareness and addressing the stigma surrounding mental health. That’s why we’ve made it a priority to create a diverse organization that represents the communities we serve - and the people we help.

**What We Offer**

As a community-based agency, we’re dedicated to the mental, physical, and social health of everyone - including our team members. That’s why we’re proud to offer a total rewards package that helps our team members balance their professional and home life. You’ll also be empowered to keep learning new skills and reaching your goals - from developing a career growth plan to participating in training sessions.
- In addition to competitive benefits like Employee Family Assistance Plan and optional extended health and dental benefits, we offer our team members some unique perks that really stand out:_
- 2 weeks accrued vacation + 1 flexible day each year
- Up to 18 sick days accrued per year
- HOOPP Pension Plan enrollment
- Ongoing professional development plus $250 (pro-rated) annual funding for continuing education and certifications
- $250 (pro-rated) annual allowance to invest in achieving your personal wellness goals
- Mileage reimbursement for work-related travel
- Eligibility for contract completion incentive

**We are looking for a full-time contract Program Assistant to join our team**

The Program Assistant will provide administrative and program support to the Program Manager and team members of the Outreach Team. They support in developing, maintaining, improving, and enhancing administrative systems and processes, in response to the needs of the program and organization.

**Status**: Full-time contract until March 31, 2025. 37.5 hours per week.

**Location**: This position is based out of our **60 West Drive** office. Although we operate within a hybrid workplace model, staff are required to have on-site and/or community presence as per program and client needs.

**What You Will Do**:

- Acts as a liaison between the Program Manager and staff to ensure appropriate coordination and follow-up on day-to-day issues.
- Manages confidential information in their capacity as Administrative Assistant to Management.
- Reads, researches, and routes the Managers correspondence; Drafts letters and documents as needed.
- Maintains Program staff and Manager’s work schedule, including creating, updating and monitoring the 24/7 Outreach shift schedule.
- Maintain Makeshift (scheduling app) ensuring that all shifts are covered.
- Plans and schedules meetings, trainings using MS-Outlook Calendar and MS Teams to its fullest capacity for the program staff and manager.
- Complete pre-approval of staff expenses and expenditures in Concur.
- Follows up on monthly relief hours for scheduled relief staff.
- Book meetings as directed, organize space and logistics.
- Prepare agendas, record and distribute accurate minutes and action items as per Agency templates, track and update action items from meetings.
- This posting description indicates the key responsibilities and core functions of the position. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities._

**What You Need to Join Our Team**:

- Post-secondary diploma in Business/Office Administration is required.
- Minimum 3 years of office administration experience.
- Strong knowledge and understanding of the administrative role.
- Experience directly supporting a large inter disciplinary team, including relief pool.
- Experience working in the non-profit sector is an asset.
- Strong interpersonal skills with proven ability to approach, listen, build trust, and communicate across diverse cultures and intersectionality. Willingness to continually improve understanding around cultural competence.
- Openness to operate from an anti-racist, anti-oppressive, 2SLGBTQ+ affirming and intersectional framework.
- Fluency in a second language, including ASL (American Sign Language) is considered an asset.
- Proof of administered full-series Health Canada approved COVID-19 vaccination prior to start date. If unable to be vaccinated for reasons relating to protected grounds under the Code, completed medical or religious exemption must be provided.
- Valid Canadian driver’s license and access to an insured automobile in good repair.
- A satisfactory Vulnerable Sector Screening (Police Check) report.

**Deadline to Apply: November 7, 2024**

At the Canadian Mental Health Association - Peel Dufferin Branch, we provide a wide arra

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