Administrative Assistant

1 week ago

Erin, Canada Town of Erin Full time

**Town of Erin**

**Administrative Assistant**

**Business Unit**:Parks & Recreation

**Position Title**:Administrative Assistant (Permanent Part Time)

**Reports To**:The Parks and Recreation Officer

**THE OPPORTUNITY**

The Town of Erin is a vibrant and growing community located just 45 minutes from Pearson International Airport and we are looking for someone to join our team as our Administrative Assistant. Supporting the Parks and Recreation Officer, the Administrative Assistant will be responsible for all administrative tasks all while ensuring the Town’s strategic priorities are met. The Town prides itself in service excellence, innovation, and forward thinking. If you are someone who shares those values and thrives in a fast paced environment we want to hear from you

**Position Requirements**

**Education**
- High school diploma;
- Courses from a community college relating to computer skills, book keeping, related office management and administrative knowledge or equivalent are desired.

**Skills & Experience**
- Must have experience with Microsoft Office Tools including Windows, Word, and Excel;
- Experience with recreation software is highly desirable;
- Strong organizational skills and highly motivated;
- Good knowledge of basic book keeping;
- Ability to work independently with mínimal supervision;
- Good public relations skills and telephone manners;
- Ability to work in a multi-task environment, often under pressure;
- Work with and maintain confidential information.

**Major Responsibilities**
- Provide exceptional customer service to the public both over the phone and in person on all aspects of the parks and recreation business unit;
- Process all facility booking requests and follow up related to facility rentals, meeting rooms, and one-off rentals/occasional use of recreation facilities (arenas, sports fields etc.)
- Prepare and distribute rental contracts, insurance forms and required booking documentation;
- Monitor, obtain, and implement new and existing advertising contracts within facilities;
- Invoice, monitor, and follow up on accounts receivables for facility rentals;
- Other duties as assigned.

**Working Conditions**
- This position is for a 25-hour a week part time position working evenings and weekends;
- The hourly rate for this position is $30.06 - $35.17.
- Proof of full vaccination against Covid-19 is required.

**Resumes will be accepted until 4 pm on April 18, 2023.**

**Job Type**: Part-time
Part-time hours: 25 per week

Schedule:

- Weekend availability

Work Location: In person

Application deadline: 2023-04-18

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