Regional Bilingual Administrator

2 weeks ago

Canada Eaton Corporation Full time

**Eaton’s Electrical sector is currently seeking a Regional Bilingual Administrator to join our team. This position is based at our Lachine, QC facility.**

**Position Overview**:
Eaton’s Electrical Sector is currently seeking a Regional Administrator. This position is based out of our Lachine, Quebec location.

The Regional Administrator is responsible for supporting multiple Satellite plants by performing a variety of administrative and key support-related duties.

Making what matters work at Eaton takes the passion of every employee around the world. We create an environment where creativity, invention and discovery become reality, each and every day. It’s where bold, bright professionals like you can reach your full potential—and where you can help us reach ours.

Responsibilities include:

- Receive & direct local incoming calls and visitors, ensuring all safety requirements are fulfilled.
- Maintain assigned facilities CHUBB access control & phone system admin.
- Establish, monitor and evaluate facility services, such as working license, janitorial, vending, kitchen consumables, etc.
- Maintain office equipment.
- Serve as member of the Joint Health & Safety Committee.
- Prepare, share and post local site communications and organize translation services, if necessary.
- Support payroll reimbursement requests.
- Support and help organize site engagement and team building events at assigned facilities.
- Assist site leaders with planning for meetings, training programs, tours, seminars, travel arrangements, meals, employee-related events and activities and award and recognition programs.
- Manage office event calendars and meeting rooms.
- Maintain and ensure integrity of the regional vacation database.
- Prepare and distribute operational reports on a monthly and as-needed basis.
- Coordinate facility accounts payables and submit to the Head Office in a timely manner to ensure payment to outside suppliers.
- Establish payment procedures for indirect facility services using Eaton-approved methods.
- Arrange trades & document building maintenance (Preventative & reactive) & inspections (forklifts, air compressors, cranes, first aid, fire extinguishers, cleaning, plumbing, electrical, etc.).
- Assist with cost-savings projects.
- Coordinate incoming and outgoing mail and courier requirements.
- Completed job folder scanning and e-filing.

**Qualifications**:

- Minimum of 3 years of experience in an administrative function.
- High school diploma or College diploma or equivalent.
- Bilingual in both French and English.
- Experience using Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, SharePoint.
- Must be legally authorized to work in Canada without company sponsorship

**Position Criteria**:

- Uphold a strict level of confidentiality.
- Develop and sustain a level of professionalism among staff and clientele.
- Strong digital acumen and proficiency using Microsoft Excel.
- Superior organization skills and dedication to completing projects in a timely manner.
- Exceptional communication skills (writing, verbal and listening) and problem-solving mindset.
- Detail orientated and able to work in a fast-paced work environment.
- High sense of urgency and prioritization and high degree of reliability, confidentiality, discretion, quality work and professionalism.

We are committed to ensuring equal employment opportunities for job applicants and employees. Our recruitment processes use balanced selection criteria and avoid unlawful discrimination against applicants on the basis of their age, colour, disability, marital status, national origin, gender, gender identity, genetic information, race or racial origin, religion, sexual orientation or any other status protected or required by law.

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