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Records Clerk

3 months ago

Milton, Canada Ministry of the Solicitor General Full time

The Ministry of the Solicitor General, Institutional Services, Central Region, seeks your strong analytical skills to provide accurate processing and maintenance of offender records and documents.

**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the **OPS Anti-Racism Policy** and the **OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's **Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation.

**What can I expect to do in this role?**: In this role, you will:

- obtain and verify required information to complete admission documentation;
- verify offender records to validate the legality of admittance documents;
- calculate fines and verify sentences;
- perform a variety of data entry functions with a high degree of accuracy;
- maintain up-to-date manual and electronic offender files and records;
- ensure documents are completed upon notification of transfer or discharge of offender;
- provide authorized information to justice officials, law enforcement agencies, offenders and the general public.

**How do I qualify?**:
**Knowledge and Experience**:

- You have knowledge of records management.
- You have knowledge of office practices and procedures, and you can perform filing and clerical functions.

**Analytical, Reasoning and Problem Solving Skills**:

- You demonstrate strong attention to detail in order to identify missing documents, ensure data integrity is maintained and to resolve errors.
- You have information-gathering skills to research, analyze and determine the appropriate course of action.
- You have strong mathematic skills to perform calculations and correct discrepancies.

**Communication and Interpersonal Skills**:

- You can demonstrate tact and discretion when interacting with the public, members of the legal and law enforcement communities, institutional staff and other stakeholders.
- You can prepare a variety of written documents with a high level of accuracy.

**Planning and Organizational Skills**:

- You have the ability to organize and prioritize your workload in order to respond to unforeseen demands, and manage conflicting deadlines.

**Computer Skills**:

- You can review and update records information in database systems for file tracking and recording.

**Additional Information**:
**Address**:

- 3 English Temporary - Irregular On-Call, duration up to 12 months, 661 Martin St, Milton, Central Region, Vulnerable Sector Check, Credit History Check, Local Police Databases Search, PIP/NICHE/RMS

**Compensation Group**:

- Ontario Public Service Employees Union- Understanding the job ad - definitions
- **Schedule**:

- 3-7**Category**:

- Administrative and Support Services**Posted on**:

- Tuesday, June 18, 2024**Note**:
Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
- T-CL-213659/24