Secretary

**Location/**Lieu: Newmarket

**Position / **Poste**:Secretary, Full-Time**

**Duties/**Fonctions:
The Secretary is responsible for providing a wide range of administrative support for the Employment Services (ES) department including but not limited to:

- Responsible for full-time reception coverage including; answering phones and relaying messages, and greeting visitors to the office
- Performing a wide variety of administrative duties including but not limited to: responding to internal and external requests for information; reviewing and sorting incoming mail; assisting in the preparation and distribution of departmental reports, scheduling meetings; conducting research and assembling / summarizing information for special projects and reports,
- Responsible for relaying information on programs/services to callers/visitors and completing Intakes
- Assist with preparing and obtaining documents/forms and obtaining signatures as required
- Assisting with local marketing initiatives
- Maintain signage/information boards/policy binders
- Coordinate courier and mail activities
- Creating and/or drafting correspondence, reports, presentations, forms and other documents using Microsoft Office and Adobe software products; proofreading and checking for accuracy, completeness and compliance with organizational standards, policies and procedures
- Organizing meetings and taking minutes
- Responsible for creating and updating files in our case management system
- Processing invoices and serve as the point contact for our Vendors
- As directed, assisting and providing backup to other administrative staff in the organization

**Qualifications/**Compétences requises:

- A degree or diploma in a related field
- Minimum 1 year of related administrative support experience in a high-volume, large company environment
- Experience establishing and maintaining highly effective working relationships with all levels of staff
- Strong attention to detail and accuracy, ability to maintain confidentiality while managing highly sensitive material with the utmost professionalism
- Self-motivated, a team player, skilled at multi-tasking and independently managing and prioritizing multiple projects with limited guidance and ambiguity
- Flexibility, ability to operate effectively and with composure under pressure and within time constraints
- Skilled in executive-level verbal and written correspondence
- Strong working knowledge of Microsoft Word, Excel, PowerPoint and the ability to learn a case management system
- Sensitivity to issues/barriers experienced by persons with disabilities

Gina Ng

Gina Ng

Vocational Rehabilitation Specialist Team Lead

465 Davis Drive, Unit 127, Newmarket ON L3V 7T9

March of Dimes Canada has a mandatory COVID-19 vaccination policy. All employees must be fully vaccinated against COVID-19 by receiving all doses of a vaccine approved by Health Canada at least 14 days prior to the commencement of their employment, or as otherwise recommended by public health authorities. We will provide reasonable accommodation to individuals who are unable to be vaccinated for medical reasons or on the basis of any other protected ground, as required under applicant human rights legislation.

**Job Types**: Full-time, Permanent

Work Location: One location