Sponsorship Coordinator

6 months ago

Edmonton, Canada Alberta Motor Transport Association Full time

**Title: Sponsorship Coordinator**

**Reports to: Manager, Marketing & Communications**

The Alberta Motor Transport Association is a province-wide, not-for-profit, advocacy and safety training association that strives to facilitate the safe and efficient transport of people and goods to make life better for Albertans. For more than 80 years, our work has encompassed a broad range of environmental, social, economic, safety and compliance matters that impact provincial highways. Research and innovation is now at the forefront of our projects, enabling the AMTA to identify new technologies and bring key stakeholders together to advance the commercial transportation industry while reducing human and environmental impacts.

**OUR VALUES**

**Character of our People**

Relentless professional integrity with a commitment to service, collaboration, fairness, and respect that celebrates diversity and drives excellence in everything we do.

**Advancing Innovation**

Exploring opportunities for continuous improvement to provide solutions that support and encourage positive advancement of AMTA and industry.

**Member Focused**

Hearing and responding to our members; respecting the importance of their experience and continuously striving to create value that exceeds expectations throughout our planning and delivery.

**Passion for the Industry and Safety**

Bringing our energy and expertise to everything we do in support of an essential industry that makes the world a better place.

**ORGANIZATIONAL COMPETENCIES REQUIRED**
- **Collaboration**:_Builds partnerships and works collaboratively with others to meet shared objectives
- **Instill Trust**:_Gains the trust of others through honesty, integrity, and authenticity
- **Safety Minded**:_Promotes andcontributes to a positive, healthy, and safe work environment in accordance with appropriate legislation and regulations
- **Ensure Accountability**:_ Holds self and others accountable to meet commitments
- **Effective Communication**_:_ Develops and delivers multi-purpose communications that convey a clear understanding of the unique needs of different audiences
- **Encourages Innovation**_:_ Looks for better ways for the organization to be successful, accepts diverse thoughts, drives change, and can handle ambiguity
- **Builds Networks**_:_ Effectively builds formal and informal relationship networks inside and outside of the organization
- **Self-Aware**_:_ Uses feedback and reflection to gain productive insight into personal strengths and areas for development
- **Organizational Savvy**_:_ Maneuvering comfortably through complex policy, process, and people
- related organizational dynamics
- **Emotional Intelligence**:_ the capacity to be aware of, control, and express one’s emotions, and to handle interpersonal relationships judiciously and empathetically

**POSITION OBJECTIVE**

This position supports AMTA event and other sponsorships including the AMTA+ member program; collaborates with event committees; and utilizes communications, marketing, research< and tactical supports to help AMTA reach its strategic objectives.

**ROLE RESPONSIBILITIES**

**Primary Role Responsibilities**
- Oversee sponsorship and fundraising activities within the organization (identify, build, maintain, and expand corporate sponsorships and fundraising initiatives)
- Work to develop relationships with AMTA sponsors and potential sponsors to foster a sense of growth and engagement
- Oversee, negotiate, and seek approval for all contractual agreements with vendors and service providers
- Support and coordinate sponsorships and events across the Alberta
- Work closely with the Events Specialist to compile, analyze, and present key metrics on the delivery of events and use this information to present further event ideas and/or opportunities
- Leverage data and insights to identify successes, benefits, and gaps in alignment with business needs; track KPIs to inform decisions and recommendations regarding sponsorships and events
- In collaboration with the Events Specialist, recommend and manage event technology platforms
- Oversees risk management for sponsorships and events, ensuring permits, licenses, and insurance documents are obtained as required
- Research trends in corporate sponsorships and events and provide recommendations for innovative opportunities that help meet strategic objectives and align with members' needs
- Support project planning by updating department manager, team and other internal stakeholders, as required
- Aid with management of the storage logistics and inventory of event collateral and promotional materials at storage locations; oversee the shipping and receiving of event materials
- Aid with requests for branded AMTA promotional materials from the purchasing process to delivery

**Secondary Role Responsibilities**
- Work with AMTA+ members on their contractual deliverables
- Aid with onboarding AMTA+ members

**ESSENTIAL SKILLS**
- Well-honed, analytical, and crit

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