Resource Coordinator

6 months ago

Etobicoke, Canada Humber Full time

**Resource Coordinator - Research & Innovation**
- (27706)

**Find Your Spot at Humber**

At Humber, our career paths open up a world of infinite possibilities for you to explore. People are at the heart of the Humber experience. Here, every day we work shoulder to shoulder to deliver excellence, and in doing so, we redefine what it means to be a leader in polytechnic education. Humber employees are a diverse group of committed, caring and fun-loving people.

We take finding and growing the right talent very seriously. We strive to find and nurture extraordinary employees who bring their best each day.

If you are interested in working in higher education and are looking to contribute to the largest polytechnic College in Ontario, as we shape the future of our students and communities, here is your opportunity to join our team.

**Job Details**

***Position Title**: Resource Coordinator

**Status**: Full-time contract

**Hours**:37.5

**Faculty/Departme**nt**:Office of Research & Innovation

**Campus/Location**: North Campus

**Salary**: $50,549 - $63,186

**What you will do**:
**Key Duties**:
Human Resources Administration
- Lead the hiring and onboarding processes for research project staff, working closely with the Resource Manager and Talent Acquisition Advisors
- Create employment contracts and manage the documentation process for new hires.
- Ensure all contracts are in line with grant requirements and institutional policies.
- Facilitate new employee onboarding processes, ensuring a smooth transition into ORI.
- Manage staff bi-weekly timesheet entriesf, including initiating submission reminders, verify entries for accuracy against employment terms, troubleshooting system issues.
- Monitor onboarding training of all research project staff
- Provide consultation and advice to Project Managers regarding HR matters in the grant funding proposals.
- Address financial and employment concerns and inquiries in a confidential and professional manner.
- Create and monitor grant related job postings for student research positions on the Humber Alumni/Student Career portal.

Job Description Development
- Develop and write detailed job descriptions for various employment positions within ORI and for research grants.
- Consult stakeholders to accurately determine scope of work, required qualifications, and performance expectations.
- Perform environmental scans of similar roles to determine industry standards of work, compensation, skills, and qualifications.
- Maintain accurate records of job description versions, revisions, and approvals for future reference and audit purposes.
- Regularly review and refine job description templates, ensuring they remain relevant, comprehensive, and adapt to changing needs.

Financial Tracking and Reporting
- Maintain accurate financial records and track expenditures related to employment in research projects and initiatives.
- Prepare monthly budget updates for Project Managers; analyzing transactions and updating financial commitments.
- Perform regular detailed budget audits, identifying and correcting any discrepancies.
- Monitor and utilize Banner to verify projected transactions, ensure all financial sheets are reconciled to Banner on a monthly basis.
- Under the direction of the Resource Manager, prepare journal voucher requests for salary transfers with payroll documentation, as needed
- Collaborate with finance teams to ensure compliance with financial policies and guidelines.
- Aid the Resource Manager and Associate Director, Operations in the forecasting and budgeting of internal operational salaries.
- Provide complex confidential ad hoc financial reports as required for the Associate Director, Operations and Dean, ORI.

Document and Data Management
- Develop and implement systems for collecting and analyzing data related to research projects and activities.
- Keep comprehensive and organized financial and HR records, ensuring all documentation is up-to-date, accurate, and readily accessible for audits and reporting purposes, as per Funder guidelines.
- Maintain and enforce strict protocols daily for handling and storing confidential information.
- Work with the Data Analytics team to implement data driven approaches to internal controls and tools.

Administrative Support
- Provide back-up support to the Administrative Assistant, as needed.
- Provide back-up support to the Resource Manager, as needed.

**What you bring to the role**:
**Education**

Three (3) year diploma in Business Administration, Human Resources, Management, or related area.

**Experience & Skills**

Three (3) to five (5) years of experience in a research or grant-funded environment.
- Excellent organizational and leadership skills
- Attention to detail
- Outstanding communication and people abilities
- Highly collaborative, and able to work independently

**What’s In it for you?**
- An opportunity to have an impact with a post-secondary institution, poised to do great things.
- Diverse, hard-wo

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