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Academic Family Medicine Assistant Manager
3 months ago
**JOB OPPORTUNITY**
**About the CFPC**
The College of Family Physicians of Canada (CFPC) is the professional organization that represents more than 43,000 members across the country. The CFPC establishes the standards for and accredits postgraduate family medicine training in Canada's 17 medical schools. It reviews and certifies continuing professional development programs and materials that enable family physicians to meet certification and licensing requirements.
**Our Mission**: Leading family medicine to improve the health of all people in Canada—by setting standards for education, certifying, and supporting family physicians, championing advocacy and research, and honouring the patient-physician relationship as being core to our profession.
**Our Vision**: Leading family medicine. Improving lives.
**Our Values**: Caring; Learning; Collaboration; Responsiveness; Respect; Integrity; and Commitment to Excellence.
**Posting Title**:2024-19
**Department**:Academic Family Medicine Administration and Accreditation
**Division**:Academic Family Medicine
**Reports to**:Manager, Academic Family Medicine
**Classification**:Management
**Status**:Permanent Full Time
**Job Family**:Manager
**Full Time Equivalent**:1.0
**Salary Range**:Min.$72,906.48 Mid. $91,133.28 and Max. $109,359.84
**Summary**
The Academic Family Medicine (AFM) Assistant Manager works alongside the AFM Administration & Accreditation team and under the direction of the Manager, AFM to ensure effective and successful development, administration and management of functions and projects within the direct AFM Administration and Accreditation portfolios, as well as cross-department support across the six departments in the Division of Academic Family Medicine. The AFM Assistant Manager works collaboratively with internal staff and external stakeholders, College of Family Physicians of Canada (CFPC) service departments, various committees and member groups, and partner organizations. The AFM Assistant Manager provides administrative management and alignment to all departments within the AFM Division. The AFM Assistant Manager will have advanced administrative management skills and experience and will be required to develop and oversee plans and procedures to support administrative, strategic and project functions of the department.
**Main Responsibilities include but are not limited to**:
**Essential Duties**:
- **Administrative Management**
- Manage core administrative, project and strategic functions.
- Provide administrative guidance, management, and maintenance for cross-department functions of the AFM Department in service to its six departments to include but not limited to human resources, performance management, team building and staff recognition policies, procedures and processes.
- Create, plan, organize and maintain Board reporting requirements and expectations of the AFM Department in service to its six departments.
- Develop and manage workplans, schedules, budgets, contracts, actions and decisions with and for internal team members, contractors and external partners for Family Medicine Forum and other major medical education conferences (e.g., International Conference on Academic Medicine, International Conference on Residency Education, and Society of Rural Physicians of Canada Rural and Remote Conference).
- Develop, manage and maintain multiple internal AFM Meetings (scheduling, agendas, minutes, actions, and work planning) across administrative, management and director groups.
- Collaborate with directors and other managers within the division to define, develop and implement best practices, operational efficiencies, and common processes and overcome procedural challenges.
- Research, synthesize and interpret pertinent information, data, and literature to inform administrative effectiveness and efficiency.
- Define, manage and oversee adequate documentation, files, monitoring mechanisms and data for all administrative processes.
- **Budget Planning, Financial and Contractual Management**
- Manage and maintain AFM Administration and Accreditation department budgets; oversee review and tracking of expenditures and monthly financial reconciliation.
- Provide cyclical/annual financial planning guidance, management, and maintenance for cross-department functions of the AFM Department in service to its six departments.
- Manage and maintain accounts payable submissions, approvals, and communications.
- Manage contracts, memorandums of understanding, expenditures and payment for consultants, contractors, and external collaborators and partners for major division projects and initiatives.
- **Communication and Partner Engagement**
- Collaborate with the AFM Project Management Lead and act as a liaison to build and advance effective relationships for administrative, project and strategic deliverables with internal and external partners including the family medicine residency training programs nationally.
- Manage, prioritiz
