Program (Project) Coordinator

3 weeks ago

Ancaster, Canada Archmill House Full time

**ARCHMILL HOUSE**.** is a leading custom manufacturer of high-end architectural millwork and premium store fixtures serving commercial, institutional and retail markets. We have worked tirelessly to build a reputation as the most respected and trusted millwork companies in Canada, possessing the experience and resources to meet any challenge. Our primary focus is on market segments where quality custom architectural millwork matters.

**MISSION**: Our commitment is to provide quality architectural products on time & on budget to the environments of our clients, where our personnel are challenged & inspired to reach their full potential & make a difference.

**VISION**: To be #1 in architectural interiors for multi-location enterprises.

**VALUES: Commitment | Integrity | Agility | Collaboration**

**YOUR RESPONSIBILITIES**:

- Data management including the downloading of reports and updating dates as they change
- Coordinate material requisitions
- Populate financial reports for the project management team
- Update sales orders including site survey details and list of deliverables as drawings and project requirements change
- Update sales orders status once the deliverables list is confirmed and finalized
- Monitor service / deficiency work which involves generating scope of work and estimating costs
- Work with Project and Program Managers to manage forecast and pipeline, administer various steps in our Project Management Methodology to ensure compliance
- Coordinate Project Manager tasks with internal requirements to ensure compliance; ensure reporting tools updated
- Follow-up with various internal stakeholders to ensure compliance with various requirements, such as budget tracking and adherence, schedule, progression/scope, etc.
- Assist in developing and implementing strategies to meet project budgets
- Assist in project auditing and reconciliation, ensuring tasks such as invoicing, project progress tracking and overall status is completed on time, and reported internally in order to ensure full project methodology execution
- Provide effective day-to-day project execution support through troubleshooting, tracking and reporting
- Assist the PMO review and approval of all project drawings, materials & hardware
- Oversee various LEED documents to ensure compliance
- Manage obtaining sample materials, coordinating internal authorization, and client approval process
- Coordinate the review and approval of all project Change Order Requests to ensure internal visibility, tracking, and timely execution
- Work closely with Project Managers to ensure timely and accurate KPI reporting
- Contribute to supplier qualification and relationship management to optimize performance

**YOUR SKILLS & EXPERIENCE**:

- University degree, Business, Project Management or a related field (preferred)
- 3-5 years’ experience in a Project Coordinator or related role
- 3-5 years’ experience working within the construction or design architectural industry (preferred)
- Familiarity with AutoCAD and/or commercial design principles
- Ability to review Architectural drawings, contract documents & specifications
- Knowledge of AWMAC Standard is considered as an asset
- LEED certification or knowledge is preferable but not mandatory
- Highly effective negotiation, diplomatic, and conflict resolutions skills
- Able to effectively communicate with all types of staff, including technical, professional, and upper management, both verbally and in writing
- Strong knowledge of financial management, technology management and internal controls
- Extensive technical and problem-solving skills
- Intuitive grasp of organizational structure in order to manage cross-departmental and cross-disciplinary resource allocation

**EDUCATION**:

- University degree, Business, Project Management or a related field (preferred)

**CHARACTERISTICS TO SUCCEED**:
At Archmill, we are seeking Ideal Team Players who are Humble, Hungry and Smart (as referenced by Patrick Lencioni in his book, The Ideal Team Player).
- **Humble**- Who shares the credit and success with team members
- **Hungry**- Who is always looking for more responsibilities and learnings
- **Smart**- Who is emotionally intelligent and has good judgement

**WHAT WE OFFER**: We offer competitive salary and benefits. This is an exciting time for us as our team continues to grow. Working with us makes you part of a work environment committed to our clients, employees and communities - a place where you can excel.

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