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Finance and Administrative Coordinator

4 months ago

Kingston ON, Canada Queen's University Full time

Reporting to the Manager, Administration, Initiatives and Operations (AIO), the Finance & Administrative Officer is responsible for leading the day to day financial and accounting processes for the Department of Emergency Medicine and physicians’ practice association. The incumbent prepares budgets, financial analysis, financial forecasts, and other financial models to provide to senior leadership for operational and strategic planning purposes. The incumbent reviews financial policies, internal controls and systems and recommends changes to the Manager, Administration, Initiatives and Operations for further action. The incumbent completes a wide range of bookkeeping and financial activities such as preparing and processing accounts payable and receivable transactions, preparing purchase orders, expense reimbursements, deposits, journal entries, payroll etc.

The incumbent is the key contact for senior management, external accountants and hospital and university administrators on the financial administration of budgets, accounts, and annual audit. In carrying out these duties, the incumbent will liaise, collaborate, and provide financial reporting to key stakeholders at Queen’s University, the Southeastern Ontario Academic Medical Organization (SEAMO), the Kingston Health Sciences Centre (KHSC), the Departmental Resources and Finance Committee, and the Department’s external accountant. In addition to finance responsibilities, the incumbent will contribute to the coordination and administration of other departmental programs and special projects as assigned by the Manager, Administration, Initiatives and Operations, including providing administrative support to assigned departmental faculty.

The Finance & Administrative Officer is the knowledge expert on departmental budgets and finances and functions with an exceptional level of accuracy, confidentiality, judgement, and efficiency. The Finance & Administrative Officer works with a high degree of independence and autonomy and works collaboratively with other members of the Departmental administrative team. The incumbent will be required to consult and collaborate with finance leaders within SEAMO, Kingston Health Sciences Centre, Queen’s University, as well as external accountants in a professional manner. #J-18808-Ljbffr