Manager, Accounts Payable

2 weeks ago

Vancouver, Canada Vancouver Convention Centre Full time

Our vision is to be the global leader in outstanding venues and events with a mandate to generate economic and community benefit for the people of British Columbia through prudent management of public facilities.

PavCo is excited to share that we are hiring a Manager, Accounts Payable to join our team.

The Manager, Accounts Payable will play an integral role in leading the Accounts Payable team to ensure timeliness, accuracy and completeness of the procure-to-pay process for the organization.

This position ensures timely payments of vendor invoices and expense vouchers, maintains accurate records and control reports, completes month-end procedures and reports, and reconciles discrepancies/disputes to ensure accurate expense processing. The position further assists management in decision-making processes by reviewing and analyzing related business activities.

**RESPONSIBILITIES**:

- Responsible for managing, developing and supporting Accounts Payable function within the organization.
- Leads PavCo AP team, including coaching and workflow monitoring. Supports professional development of the AP team, aimed to ensure high performance standards and engagement level.
- Conducts ongoing review of AP processes and implements improvements aimed to increase effectiveness and efficiency of the operation.
- Reviews and maintains AP related systems, procedures and policies, ensuring adherence to company guidelines. Takes an active part in development and implementation of the new policies and procedures.
- Audits and analyzes in-house supplier invoices for accurate coding to event and G/L accounts.
- Reviews invoices processed by the AP team.
- Ensures that all files and records are organized, secured, and maintained in accordance with policies and procedures.
- Maintains in-house supplier contracts and certificates of insurance.
- Vendor Management - approves setup of new vendors, maintenance of vendor information/updates and coordinates payment transmission, including EFT.
- Monitors and maintains system approval workflows and recommends required security set-up to ensure appropriate segregation of duties.
- Documents, communicates, and acts upon all variances identified. Participates in audit processes and ensures compliance with operating procedures and regulations.
- Maintains confidentiality of propriety information protects company assets and protects the privacy and security of our guests and coworkers.
- Creates, reviews and analyzes AP key performance indicators to measure the integrity and timely processing of the information and effectiveness of the accounts payable function.
- Journalizes monthly accruals and expense recognition
- Supports month, quarter and year end statement preparation
- Attends regular finance meetings and presents updates from the AP functional area
- Additional position related tasks and projects as requested by management.

**QUALIFICATIONS, EXPERIENCE, AND COMPETENCIES**:

- Bachelor’s degree in Accounting or related field; or a combination of relevant education and experience.
- Minimum 3 years work experience in Accounts Payable, with a minimum of 2 years of progressively increasing supervisory or management related experience.
- CPA or enrollment in CPA program is an asset.
- Service‐orientated problem solver that deals effectively and diplomatically on all matters with a variety of internal and external stakeholders.
- Experience in re‐engineering AP processes to achieve efficiency with controls and accuracy.
- Advanced knowledge and experience with ERP systems, as well as other productivity tools.
- Knowledge of EBMS (USI) is an asset.
- Exceptional attention to detail and ability to maintain high level of accuracy.
- Ability to work under pressure and adhere to strict deadlines.
- Committed to meeting or exceeding our internal client and vendor expectations.
- Exceptional verbal and written communication skills
- Willingness to take on new challenges, responsibilities, and assignments including various projects.
- Trustworthy (maintains confidentiality), respectful and able to demonstrate strong work ethic.

**WHAT WE OFFER AS ONE OF CANADA’S ‘GREAT PLACES TO WORK’**:

- Hybrid model (For eligible positions)
- Competitive salary
- Excellent benefits and a strong government pension plan
- Interesting projects
- Supportive team
- Career growth

**HOW TO APPLY**:
At PavCo, we are an Equal Employment Opportunity employer that values the strength that diversity brings to the workplace. All qualified applicants, regardless of race, colour, religion, gender, sexual orientation, marital status, gender identity or expression, national origin, genetics, age, disability status, protected veteran status, or any other characteristic protected by applicable law, are strongly encouraged to apply.

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