Ap / Office Administrator
3 weeks ago
**Job Duties**
- Timecards Daily time entries for all hourly (~150) and temporary staff (~10-65/day) as well as adjustments
- Investigate and resolve payroll issues with management at various operating locations
- Create and/or run reports from payroll or time and attendance system.
- Provide organized and efficient administrative support.
- May be responsible for some accounting activities.
- Collect, track, and analyze data information/data using Excel and other programs.
- Maintain all monitoring and daily reporting with proper closing out procedures.
- General office duties including purchase orders, mailing invoices, statements, filing and other duties as required.
- Carried out administrative duties such as filing, typing, copying, binding, scanning etc.
- Take and deliver messages and deliver/send messages on internal communication system.
- Forward external inquiries to the appropriate department.
- Welcome visitors in a warm and friendly manner, and answer any questions they may have; show them to their meeting contact; maintain visitors logs.
- Order and maintain office supplies/toner/kitchen supplies
- Maintain Petty Cash fund
- Incoming/outgoing mail and courier
- Incoming Calls
- Timecards Daily time entries for all hourly (~150) and temporary staff (~10-65/day)
- Update and track planned (vacation) and unplanned absences in PayWorks
- Weekly reports to agencies
- Biweekly reports to Payroll
- Month End Reports to Internal Stakeholders
- Payables PO’s in BC, Purchase Invoices and Credit Memos re Fleet Maintenance
- PO’s in BC, Purchase Invoices and Credit Memos re Operations and Administration
- Weekly batches to Head Office for posting
- Month End procedures including Accrual Listing for Site
- Track Fuel usage per truck for all diesels (on-site fills only)
- Maintain Cards for PetroCanada/Gain
**Minimum Knowledge and Skills Required to Perform the Job**:
- Successful completion of Canadian Payroll Association certification preferred.
- Minimum 2 years experience in a multi-location environment.
- Experience with ADP and time and attendance systems is required.
- Experience with hourly and salaried payroll.
- Accounting knowledge sufficient to perform journal entries and payroll account reconciliations.
- Ability to exercise tact and discretion in dealing with sensitive and confidential information.
- Strong computer skills particularly in the use of MS Office.
- Detail oriented and ability to work to tight timelines.
- Excellent organizational skills and the ability to multi-task.
- Strong communication and interpersonal skills and the ability to work well with employees at various levels of the organization.
**Reasons to Apply, Stay and Grow with Emterra Group**:
- Opportunity to be part of one of Canada’s Greenest Employers
- Competitive wages and annual wage increases
- Comprehensive health benefits (drug, dental, vision, LTD, life insurance)
- Employee Assistance Program, paid for by the Company
- Tuition reimbursement program and professional development support
- Employee discount programs
- Be part of an organization that wans to learn and grow
- Ability to have impact and make change
**Who We Are**
We are a dynamic, growth-oriented and safety-focused company. Our organization has been deemed to be an “essential service” by providing collection and processing for Waste and Recycling that keep our communities clean and safe. With customer service and safety as our focus, we are looking for an energetic and driven employee to support our growing company and play a crucial role in waste diversion.
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