External Print Coordinator

2 months ago

Toronto, Canada Ministry of Public and Business Service Delivery Full time

Bring your knowledge of print and procurement services to the Ministry of Public and Business Service Delivery, Document Solutions and Logistics Branch, to diagnose and solve print issues and ensure the fulfillment of all print requisitions. You'll be joining a team dedicated to providing high-volume, deadline-driven print solutions to ministries, agencies, boards, and commissions across the province.

In this dynamic environment, you'll be at the heart of a competitive landscape, ensuring that our centralized and integrated print services meet the highest standards. Your ability to diagnose and resolve print issues, coupled with your strategic approach to procurement, will drive the success of our operations. Join us in shaping the future of print services and making a significant impact.
**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the **OPS Anti-Racism Policy** and the **OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's **Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation.
**What can I expect to do in this role?**: As a part of this team you will:

- Manage print dockets, job scheduling and recommending the best options to clients to satisfy job quality, quantity, time and cost constraints
- Prepare and issue tender documentation, ensuring compliance with policies and procedures
- Liaise with internal and external stakeholders to consult on print and finishing capabilities while adhering to tight delivery dates
- Negotiate with clients and suppliers and manage the contractual process, service matters and contentious issues
- Report major problems to minimize impacts on cost and client service
- Perform related duties, including statistical analyses, usage trends, and budget-related forecasts
- Stay current on print services, policies, procedures, standards, and related requirements to advise and serve clients effectively

**How do I qualify?**:
**Technical Knowledge**: You have:

- Knowledge of print industry standards, procedures (e.g. prepress), methods (e.g. flat printing) and processes (e.g. envelope manufacturing)
- Knowledge of print equipment, paper and are able to provide advice to clients and management
- The ability to manage end-to-end print procurement processes and contract management
- The ability to develop print specifications based on requirements and samples
- The ability to suggest solutions for technical, service and contractual issues
- The ability to maintain the database for outsourced print jobs and create and prepare correspondence and reports relating to outsourced jobs

**Work Scheduling, Time Management and Priority-Setting Skills**: You have:

- Knowledge of work scheduling, time management, and priority-setting techniques in order to handle a constant and unpredictable number of varied print requests and client issues while balancing competing demands to meet strict deadline
- The ability to negotiate timelines and terms of the end-to end print procurement process and co-ordinate logistics
- Knowledge of on-line scheduling systems (e.g. Print and Logistics System) linking multiple locations to balance work load across the corporation

**Analytical, Evaluation and Problem Solving Skills**: You can:

- Use your analytical, evaluation, and problem-solving skills will assist in providing advice and implementing print solutions
- Prepare cost/benefit analyses to determine most cost effective print solutions

**Mathematic and Computer Skills**: You can:

- Calculate costs and propose fair pricing through the use of appropriate tools
- Demonstrate proficiency in computer and related software (e.g. MS Office, InDesign, Adobe Professional) to modify documents as required
- Provide explanations and advice on print, material, procurement options and cost estimates
- Calculate costs and quantities for orders and perform a range of calculations

**Client Service, Written and Oral Communication, Negotiation Skills**: You can:

- Demonstrate client service skills which will assist you to clarify details of job requirements (e.g. negotiate timelines, production and alternative print solutions and products) to meet client requirements
- Deal with internal and external business contacts to obtain costing and service information
- Evaluate vendor bids, and ensure accurate invoicing and co-ordinate with external vendors

**Additional Information**:
**Address**:

- 1 English Temporary, duration up to 18 months, 20 Vanley Cr, Toronto, Toronto Region

**Compen

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