
Administration Assistant
4 weeks ago
**Job Description**:
In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority, patient safety is a priority and a responsibility shared by everyone at VIHA; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
Reporting to the Manager provides a variety of secretarial and administrative support services to the Manager, including screening and prioritizing incoming correspondence and materials, monitoring and processing contract expenditures, drafting and typing a variety of documents and correspondence; updating and maintaining the website; creating and maintaining databases; inputting confidential health information; and compiling statistical data. Works independently and communicates with internal and external stakeholders in a manner that promotes positive and respectful relationships.
**QUALIFICATIONS**:
**Education, Training And Experience**:
Grade 12 plus an Office Administration Certificate plus three (3) years of senior administrative support experience or an equivalent combination of education training and experience.
**Skills And Abilities**:
- Ability to type 60 wpm.
- Demonstrated skills in MS Office, including Word, Excel, Outlook and Powerpoint.
- Ability to communicate effectively, both verbally and in writing.
- Ability to operate related equipment.
- Ability to plan, organize and prioritize.
- Business writing skills.
- Ability to establish and maintain rapport with clients.
- Knowledge of general office procedures.
- Ability to analyze and resolve problems.
- Physical ability to carry out the duties of the position.
- Knowledge of medical terminology.
**Job Requirements**:
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