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Office Assistant

2 months ago

Lethbridge, Canada Breathe Easy Heating and AC Full time

**Admin Job Description**

**Job Title**: Admin

**Department**: Office

**Report to**: Kelsey Schenk

**Purpose**:Ensure general management of the office, overseeing operational efficiency, effective communications, and other types of strategic and tactical planning

**Tasks**:

- Maintain facilities management, including space planning/design, vendor contracts and relations, and facilitation of all office functions and services
- Act as primary liaison between the company, staff, and office building management, providing information, answering questions, and responding to requests
- Oversee and achieve organizational goals while maintaining an efficient, productive, and positively cultured office and employee experience
- Warmly greet visitors to our facility; answer and direct phone calls promptly, while scheduling appointments for customers, maintain office efficiency
- Schedule and track meetings
- Keeping a clean office as well as the facilities
- Inputting/Creating Estimates
- Inventory
- Ordering Parts/Materials as needed

**Tools provided**:

- Office supplies
- Computers and printers
- Phone
- Filing cabinets

**Knowledge Skills and Training**:

- Productivity, and procedures, flexible problem solver with superb communication skills with a detail-oriented mindset.
- Multitasking and the unique ability to deftly handle the unexpected are essential qualities
- Knowledge of Microsoft office, Quickbooks, Typing, and general computer skills

**Working Conditions**:

- Work 8:00 am until 4:30pm in office
- Early morning staff meetings once every other week
- Long periods behind a desk
- Long periods filing

**Salary**: $19.00-$22.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- LETHBRIDGE, AB: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 2 years (required)

Work Location: In person

Expected start date: 2023-08-28

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