Payroll Coordinator

7 months ago

Niagara Falls, Canada Niagara Parks Full time

**Payroll Coordinator (24 Month Contract)**

Under the general supervision of the Chief Human Resources Officer, and within established policies, procedures, and guidelines, the Payroll Coordinator assists with the preparation, calculation, and analysis of the bi-weekly payroll for the Niagara Parks Commission. This position will also provide regular analysis and reporting metrics as it relates to payroll, leaves, and time and attendance policies.

**This is a fixed term contract position for a period of 24 months which offers a salary of $63,996.97 to $76,353.08 per annum.**

**This position also offers a comprehensive benefit and a defined benefit pension plan.**

**This is an on-site position located in Niagara Falls, ON.**

**QUALIFICATIONS**:

- Completion of Post Secondary program in Finance/Accounting/HR or the equivalent knowledge and experience.
- Payroll Compliance Practitioner (PCP) Certification is considered an asset.
- Minimum of three (3) years of related experience managing end to end payroll and implementing process improvements or best practice initiatives within a payroll environment.
- Excellent analytical, problem solving, and decision-making skills on complex issues.
- Ability to demonstrate critical thinking, identify problems, then develop and implement solutions while working on tight deadlines and balancing workloads.
- Excellent communication, negotiation, and presentation skills in both verbal and written formats to all levels of the organization.
- Ability to manage time and completing priorities effectively is required while maintaining excellent customer service.
- Strong customer service orientation to ensure the needs of your internal/external clients are effectively met.
- Advanced Proficiency in Microsoft Office as well as other HRIS systems.
- Experience with Time and Attendance Management software.
- The following are considered an asset:Experience with ADP Workforce Now.

Experience working in a unionized environment.Experience with Defined Benefit Pension Plans.Experience with implementing payroll software.
**DUTIES AND RESPONSIBILITIES**:

- Inputs, manages and monitors pay adjustments in conjunction with ADP Comprehensive Services team.
- Create and import seasonal new hire information into ADP in conjunction with Human Resources Business Partner.
- Performs and reviews accurate calculations, online timecards and leave calculations from payroll systems including retroactive pay changes, taxes, voluntary and mandatory deductions and updating banking information.
- Monitor and report payroll error trends to Manager, educate department leaders on processes and/or changes.
- Create, document and processes record of employments for staff, as required.
- Assists in providing costing to Human Resources on Collective Agreement propositions for bargaining.
- Assist in Reconciling the payroll accounts and prepare payroll General Ledger entry for Finance-based on post payroll reporting.
- Assist in the preparation and remittance payments as required for all provincial and federal statutory payroll taxes and garnishments.
- Provides full support to Managers related to payroll, time and attendance and leave enquiries.
- Working in conjunction with their Manager, ensure proper payment of deposits, special payments and employment termination payouts.
- Assist with the stipend payments for the School of Horticulture students.
- Assist with the preparation to remit all year end statutory information returns and reconciliations such but not limited to T4’s, and T4A’s.
- Ensure payroll records and reporting comply with Federal and Provincial rules and guidelines.
- Assists with the preparation of Retiring Allowance reports to Finance as required.
- Assists with Service and Earnings reports, upon request.
- Assists their Manager with quarterly reconciliation reports on costs and deduction trends.
- Assists their Manager with post payroll analysis and provides bi-weekly payroll reporting which includes critical analysis on trends and issues.
- Assists with the design of full payroll dashboards on key KPI to Management and Executive teams.
- Assists their Manager with year end reconciliation and reporting.
- Participates in developing corrective measures to improve processing, minimize errors while complying with agreements and laws.
- Maintain documentation for business processes, interfaces, user guides (internally and externally).
- Assumes duties in the absence of Payroll Specialist, as required.
- Partners with Human Resources on proposed system changes, enhancements, and upgrades.
- Assists with conducting group facilitation, prepare reports, briefing material or proposals for change or education to key stakeholders.
- Assists with and monitors completion of administrative work & projects to meet deadlines.
- Assists with the training of Managers and Supervisors on payroll procedures and requirements.
- Identifies and resolves problems that are not covered by standard policy or

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