Payroll and Billing Team Lead
2 weeks ago
Bayshore Healthcare is an organization full of heart, creating special moments for clients every day. These moments touch the lives of our clients and our employees, and they guide the way we run our business. These moments inspire, change, and encourage us. They are what we call the Bayshore difference - “Imagine being the difference”. Bayshore Healthcare is a privately-owned Canadian company; a recipient of Canada’s Best Managed Companies award since 2006. The Bayshore brand has delivered consistent growth in Home Health, Home Care Solutions and Specialty Rx with over 100 locations across Canada, including home care offices, pharmacies, and infusion clinics. Bayshore has over 14,000 employees and over 350,000 clients.
Bayshore Healthcare is currently looking for a Payroll and Billing Team Lead. This role will complete day-to-day payroll and billing activities as required by the Branch Office(s) and provides relevant information to the National Development Centre. This position acts as a liaison between the branches across the country and the corporate office for Central payroll processing.
**Duties and Responsibilities**
- Manage; report and control Timekeeping and Billing ensuring team best practices and performance objectives are achieved.
- Support the branch network including Area Directors to ensure tools and processes support the timekeeping and billing processes.
- Complete cycle of Billing in PeopleSoft Finance, processing jobs and data from Interface to GL recording.
- Manage Billing Reconciliation ensuring all services provided are paid and any required billing adjustments are processed in a timely manner.
- Lead, Develop and Manage Direct Reports ensuring required knowledge and skills are in place to meet departmental goals.
- Manage all Team timelines and submission deadlines.
- Perform regular audit of teamwork.
- Track and maintain metrics for the department.
- Lead, Assist and Participate in continuous process improvements within the organization
- Manage a diverse group of coordinators. Technical knowledge and skill set of each level requires differing management/leadership techniques to ensure success of the individuals. The Team Leader must be able to interpret learning styles to obtain the maximum potential of all employees.
- Conduct performance reviews of team members.
- Manage and approve of vacation requests.
- Prepare Field employee payroll including input and processing in keeping with the systems and processes used by the Branch Office; follow up on missing or delayed time slips; prepare data for transfer to the National Development Centre; distribute Field employee payroll advice forms as required.
- Ensure all field staff and contractors are paid accurately and on time managing 6 different payroll cycles and adhering to very strict tight deadlines.
- Serve as the branch payroll representative and assist field employees in resolving payroll issues.
- Calculate overtime, and stat holiday pay per legislative rules and/ or company polices.
- Review payroll reports for accuracy and make adjustments as necessary. Coordinate the resolution of employee related payroll inquires and payroll issues that may arise.
- Prepare invoices and billing as required by the Branch Office and adhere to timelines set.
- Complete daily cash deposits and other Accounts Receivable duties as requested.
- Review aged trial balance reports; handle overdue accounts and collections as required.
- Review sales and margins reports; reconcile hours billed versus hours paid.
- Assist with the administration and records management of the benefits plans as requested.
- Complete other tasks as requested
Job Qualification
**Education**
Completion of a recognized Accounting/Payroll Program
**Experience**
- Working Knowledge of PeopleSoft Finance, AR and Billing Modules
- Report writing
- At least several years of experience with computerized finance/ payroll systems
- Minimum of 2 years supervisory skills is preferred
Bayshore is committed to a high quality and safe environment for both our staff and clients/patients. At Bayshore all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two dose vaccine series or one dose of a single
- dose vaccine series); AND have received the final dose of the COVID-19 vaccine at least 14 days prior to the official start date of employment.
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