Administrative Assistant 3, Emerg Care Admin

1 week ago


Ottawa, Canada The Ottawa Hospital Full time

**About The Ottawa Hospital**:
Inspired by research and driven by compassion

The Ottawa Hospital (TOH) is one of Canada's largest learning and research multi-campus hospitals. With more than 1,100 beds and approximately 12,000 staff members, we deliver specialized care to the Eastern Ontario region.

From the compassion of our people to the relentless pursuit of new discoveries, The Ottawa Hospital never stops seeking solutions to the most complex health-care challenges while continually engaging with the community to support our vision for better patient care.

Working together with its research institute, the University of Ottawa, and other partners, the hospital is continually gaining national and international recognition for high-quality patient care, teaching and research, while striving to meet the needs of the culturally diverse community we serve.

**Position Information**:
Reporting to the Executive Directors of Clinical Operations, the Administrative Assistant role is responsible for providing a full range of administrative and financial support tasks including schedule maintenance, technical assistance, drafting of communications, and taking of meeting minutes.

**Temporary position until approximately April 01, 2025.**

**Rotation/Shifts**:
Days, 8 hour shifts.

**Basic Requirements**:

- Community College Diploma, or equivalent;
- Three (3) years of recent related experience;
- Good knowledge of MS Outlook, Word and Excel;
- Meticulous attention to detail;
- Excellent communication skills;
- Excellent organizational, prioritization, and time-management skills;
- Strong interpersonal and communication skills;
- Good judgement; able to identify when to seek supervisor's assistance or advice;
- Strong problem-solving skills;
- Able to handle sensitive and confidential information;
- Initiative, tact, dedication, diplomacy, and a positive attitude;
- Highly dependable and thorough;
- Ability to work well with mínimal supervision.

**Preferred Qualifications**:

- Proficiency in English and French - oral expression (advanced level) and comprehension (advanced level).

**What you can expect from us**:
The Ottawa Hospital is committed to providing a healthy, safe, and inclusive work environment for everyone. We are driven by our purpose to provide each patient with the world-class care, exceptional service and compassion we would want for our loved ones.

We offer an attractive and equitable compensation package including a comprehensive benefits package, a Defined Benefit Pension (DBP) plan, and insurance protection. We also offer discounts from choice providers on a variety of products and services.

The Ottawa Hospital provides various Health and Wellness resources as well as opportunities for personal and professional development opportunities from our in-house Learning and Leadership Development team to help align your goals with your career objectives.

The Ottawa Hospital is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the recruitment process.



  • Ottawa, Canada Real Estate Administrative Assistant Full time

    **Salary**: $45,000.00-$57,000.00 per year **Benefits**: - Paid time off Flexible Language Requirement: - French not required Schedule: - Monday to Friday Supplemental pay types: - Bonus pay - Overtime pay Ability to commute/relocate: - Ottawa, ON K1Y 0Z7: reliably commute or plan to relocate before starting work (required) **Education**: -...


  • Ottawa, Canada Kingston Online Services Full time

    **Job Summary**: As a Dispatcher / Admin Assistant at our Internet Service Provider, you will be responsible for coordinating the deployment of field technicians and providing administrative support to ensure the smooth operation of our service delivery and customer support processes. **Responsibilities**: - Provide friendly and professional customer...

  • Station Admin

    1 week ago


    Ottawa, Canada Maintair Aviation Full time

    DUTIES AND RESPONSIBILITIES: - Oversee and assist the Station Manager or Supervisor to manage the day-to-day operations of the YOW station. - Track sick calls and manage the schedule whenever needed. - Be the on-site assistant for payroll operations and assisting with the collection of information for MVT reports and de-icing as well as baggage claim forms...

  • Admin Assistant

    4 days ago


    Ottawa, Canada John Howard Society of Ottawa Full time

    **Location(s)**:Bell St. South, Ottawa **Salary**:$21.08 per annum/hour **Term**: February 15th to July 31st **Employer**:John Howard Society of Ottawa **Closing Date**:February 18th, 2024 **About the environment**:Employees at JHS Ottawa say the organizational culture is supportive, innovative, and focused on creating a caring environment for both...


  • Ottawa, Canada EU Delegation to Canada Full time

    **The European Union Delegation to Canada is looking for: Secretary** **We are** The European Union (EU) is an economic and political partnership between 28 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than...


  • Ottawa, Canada Riviera Dental Centre Full time

    Riviera Dental Centre, a reputable dental practice in Ottawa, is seeking a skilled and motivated Dental Assistant /Admin with X-ray certification to join our team. As a Dental Assistant, you will play a crucial role in assisting our dentists and providing exceptional patient care. This position requires a valid X-ray certification, and experience in a dental...


  • Ottawa, Canada TEEMA Full time

    **This role is for an Administrator/Executive Director for a Long Term Care Home In Ottawa, ON** TEEMA Solutions Group is looking for an experienced Healthcare Leader for to join our client's LTC team in Ottawa, ON. The Administrator, will be responsible for providing leadership and direction to the long-term care facility, ensuring that the highest...


  • Ottawa, Canada TEEMA Full time

    **This role is for an Administrator/Executive Director for a Long Term Care Home In Ottawa, ON** TEEMA Solutions Group is looking for an experienced Healthcare Leader for to join our client's LTC team in Ottawa, ON. The Administrator, will be responsible for providing leadership and direction to the long-term care facility, ensuring that the highest...


  • Ottawa, Canada Global Centre for Pluralism Full time

    **About us** By joining the Global Centre for Pluralism, you will become a member of a committed staff that values collaboration and creativity, and deeply cares about the work we do. At the Centre, we believe that societies thrive when differences are valued. Our mission is to influence perspectives, inform policies and inspire pathways to advance...


  • Ottawa, Canada Emerging Minds Children's Programs Full time

    Emerging Minds is a treatment centre for children and youth, including children on the autism spectrum. We are seeking a qualified individual to the position of Administrative Assistant. The Administrative Assistant will work in a team environment, contributing to the efficient day to day operations of the Emerging Minds office, and supporting the work of...

  • Dental Administrator

    4 weeks ago


    Ottawa, Canada Baseline Family Dental Care Full time

    **Our clinic is looking for an experienced Dental Administrator to add to our team practice on Baseline. Our office has a modern and relaxing feel, and is located right across from Walmart, with lots of free parking! We look forward to reviewing your resume and meeting with you.** We’re searching for a Dental Office Administrator who is passionate about...


  • Ottawa, Canada Heritage Academy Full time

    Our school is expanding our admin team and looking to hire an administrative assistant responsible for some of the duties listed below; - financing and bookkeeping. - financial reporting - filling and data entry and management - scheduling and planning - development of policy and procedures. - staff liaison and management. This member will work side by side...


  • Ottawa, Ontario, Canada TEEMA Full time

    This role is for an Administrator/Executive Director for a Long Term Care Home In Ottawa, ONTEEMA Solutions Group is looking for an experienced Healthcare Leader for to join our client's LTC team in Ottawa, ON. The Administrator, will be responsible for providing leadership and direction to the long-term care facility, ensuring that the highest standards of...


  • Ottawa, Ontario, Canada TEEMA Full time

    This role is for an Administrator/Executive Director for a Long Term Care Home In Ottawa, ONTEEMA Solutions Group is looking for an experienced Healthcare Leader for to join our client's LTC team in Ottawa, ON. The Administrator, will be responsible for providing leadership and direction to the long-term care facility, ensuring that the highest standards of...


  • Ottawa, Ontario, Canada Ottawa Hunt & Golf Club Full time

    We require someone to assist with the administrative tasks in our bustling F&B department at the Club.This is an exciting opportunity for a recent graduate of event management or hospitality management program or someone with hospitality background and admin skills to learn and grow.Job description Assist the Catering Manager and F&B managers in admin tasks...


  • Ottawa, Canada Recovery Care Full time

    **Recovery Care** is seeking a **Medical Office Assistant** to join our amazing team of healthcare professionals at one of our locations in Ottawa. In this dynamic role, the Medical Office Assistant will work in the clinic environment with a team of other Medical Office Assistants, Nurses, Housing Support Workers, Counsellors, Physicians and Physician...


  • Ottawa, Canada Ottawa Hunt & Golf Club Full time

    We require someone to assist with the administrative tasks in our bustling F&B department at the Club. This is an exciting opportunity for a recent graduate of event management or hospitality management program or someone with hospitality background and admin skills to learn and grow. **Job description** - Assist the Catering Manager and F&B managers in...


  • Ottawa, Canada Paul Davis Ottawa Full time

    **Position**: Administration Assistant **What does an Admin Assistant with Paul Davis do?** Supports both the Office Manager & Reception with administrational duties, including but not limited to receiving claims and guiding customers through the intake process. - Assists in keeping vendor supplier lists up to date and accurate, filing of legal documentation...


  • Ottawa, Canada TEEMA Full time

    This role is for an Administrator/Executive Director for a Long Term Care Home In Ottawa, ONTEEMA Solutions Group is looking for an experienced Healthcare Leader for to join our client's LTC team in Ottawa, ON. The Administrator, will be responsible for providing leadership and direction to the long-term care facility, ensuring that the highest standards of...


  • Ottawa, Canada Dentalcorp Canada Full time

    About us: dentalcorp is Canada's largest and fastest growing network of dental practices, committed to advancing the overall well-being of Canadians by delivering the best clinical outcomes and unforgettable experiences. dentalcorp acquires leading dental practices, uniting them in a common goal: to be Canada's most trusted healthcare network. Leveraging...