Office Coordinator

4 weeks ago

Smithers, Canada Hy-Tech Drilling Full time

**HY-TECH DRILLING IS LOOKING FOR AN OFFICE COORDINATOR TO JOIN OUR GROWING TEAM IN SMITHERS, B.C. THIS IS A FULL-TIME PERMANENT POSITION.**

Hy-Tech Drilling’s purpose is to contribute to a better world while building a sustainable and resilient business for our stakeholders. By being the most innovative, capable and accountable Diamond Drilling partner for the leading mining companies in the Americas and Europe, we enable our clients to reach critical minerals more quickly with less environmental impact. This supports global transition to a more sustainable future. We seek win / win / win solutions for our people, our customers, and the communities we support.

Hy-Tech has grown to a fleet of 60 drills operating throughout Canada, USA, Chile and Europe. We take pride in the success we’ve had working with our clients to develop innovative solutions for their project challenges and believe in our team’s strength and effectiveness in tackling concerns that may arise.

Hy-Tech is looking for an **Office Coordinator** to join our team and provide support to the Leadership and Management Teams. The Office Coordinator oversees the day-to-day duties of the Administrative Assistant and ensures the office functions in a professional manner. The Office Coordinator uses skills in areas such as team and relationship building, collaboration, continuous improvement, and communication and represents Hy-Tech Drilling professionally at all times.

**DUTIES AND RESPONSIBILITIES**
- Co-supervises the Administration Team, prioritizing and delegating department tasks, and communicating department updates. Develops department training materials and retains historical knowledge.
- Manages organization and facilitates on site community events, staff events and staff engagement challenges.
- Co-manages distribution of corporate sponsorships and donations, and maintains corporate memberships.
- Manages Hy-Tech’s Incentives & Rewards program; developing the online system, processing requests; and designing, purchasing, and distributing corporate swag.
- Publishes, edits and distributes quarterly newsletter and submits Administration articles.
- Designs and updates news and events posts for the website.
- Greets and directs visitors and ensures that the reception area is presentable and that displays are current.
- Supports other departments with administrational requirements.
- Assists with building/yard management and purchasing office/shop supplies.
- Organizes the purchase and distribution of client, supplier, and staff gifts (e.g., Christmas).

**THE SETTING**

This position is based out of global headquarters in Smithers, BC.

**THE SCHEDULE**
- Standard working hours are Monday to Friday, corresponding with hours of work required in the branch location.
- There will also be some requirement to be available after hours and on weekend during busy times.

**THE PERKS**
- Comprehensive 100% employer-paid benefits package and employer-matched RRSP program upon successful completion of a 3-month probationary period
- Family access to Bulkley Valley Pool and Recreation Centre
- Career growth, development, and continuous learning opportunities

**WHAT YOU NEED**
- 3+ years of administrative experience providing support to a fast-paced growing company.
- Advanced computer skills and proficiency in the use of Microsoft Suite.
- Strong organizational skills with attention to detail.
- Strong graphic design and marketing skills are preferable.

Ability to:

- Confidently supervise the Administrative team to meet company objectives.
- Balance multiple priorities and meet deadlines.
- Build rapport and credibility with all other employees.
- Communicate clearly and concisely, both orally and in writing.
- Handle sensitive and confidential information appropriately.
- Must have a valid Driver’s Licence and must provide a current Driver’s Abstract on an annual basis

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: One location

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