Bookkeeper (Finance Coordinator)

2 weeks ago

Kitchener, Canada Conestoga Students Incorporated Full time

**Position**:Finance Coordinator

**Location**:Conestoga College - Various Campuses

**Reporting to**:Sr. Manager, Finance

**Time Requirement**:35 hours per week (some evenings and weekends may be required)

**Status**: Permanent Full-Time

**Pay Band (to start)**: $44,250 to $52,125

**Company Overview**

Conestoga Students Incorporated (“CSI”) was founded in 1973 and is the official student association representing more than 24,000 students at all Conestoga College campuses. All full-time fee-paying students are the owners and customers of CSI, and we are dedicated to serving the students to the best of our ability.

Working on CSI’s full-time team would give you access to the following benefits and perks:

- Competitive salary based on job market data
- Bonuses
- Health & dental benefits
- RRSP contribution plan
- Tuition reimbursement for part-time studies
- Reimbursement for work-related travel expenses
- Paid time off to observe culturally significant events
- Flexible work hours and remote work (up to 50% remote work)

**Position Overview**

The Finance Coordinator is responsible for maintaining financial files, reconciling daily sales, and performing financial/accounting duties as assigned by the Sr. Manager, Finance.

This position reports directly to the Sr. Manager, Finance. In carrying out the duties of this position, a great deal of responsibility is exercised with final overview by the Sr. Manager, Finance. It is also important that the Finance Coordinator works extremely closely with the Sr. Manager, Finance to ensure that they are up to date on the basic overall operations of CSI’s Finance functions. In all activities, it is crucial that the Finance Coordinator recognizes that service to students is a top priority.

**Duties and Responsibilities**
- Help maintain financial files/records and maintain the company financial filing system when required
- Count and record all daily sales from all campuses and service areas
- Assist in the management of accounts receivable and accounts payable
- Create and distribute monthly invoices for accounts receivable from the POS system
- Maintain and manage staff credit card tracker, reconciling staff credit card expenses as required
- Initiate, record, and confirm payments to suppliers and service providers
- Assist with creating weekly sales reports and cost analysis in all service areas
- Use Excel spreadsheets to create graphs and reports as required
- Use Adobe PDF to create and send reports for approval signatures
- Assist in reconciliation of prize pick-up, monetary floats, and One Card account where required
- Maintain Point-of-Sale systems
- Track Purchase Requests

Other General Duties
- Work in accordance with corporate by-laws, policies, and procedures, particularly to the CSI Mission Statement
- Adhere strictly to laws, policies and procedures concerning health & safety, accessibility, etc.
- Maintain confidentiality for business practices
- Work in an organized manner where detail, accuracy and confidentiality are critical
- Mandatory attendance at CSI related training days
- Complete organizational/special projects as assigned by the HR Generalist
- Other duties as assigned

**Working Conditions**

Physical Demands

This position spends long hours sitting and using office equipment and computers, which can cause muscle strain.

Environmental Conditions

This position performs work primarily in a busy, open area office and is faced with frequent interruptions and meetings with others on a regular basis. Travel between campuses and performance of work from home is required as needed. Some work may be required after office hours and on weekends.

Sensory Demands

This position requires long periods of intense concentration. The incumbent must also spend long hours on the computer entering information which requires visual focus, attention to detail, and high levels of accuracy.

Mental Demands

This position is expected to manage and meet multiple simultaneous deadlines, which can cause significant stress. The incumbent also deals with a wide variety of people on various issues.

**Qualifications**
- Understanding of basic processes in financial tasks including accounts payable and receivable- Ability to read and comprehend financial documents
- Financial and analytical skills
- Ability to create and edit documents in Microsoft Word, Excel, and Adobe PDF
- Accurate data entry
- Ability to build positive working relationships
- Highly organized and skilled time management in handling multiple simultaneous priorities- Cultural competence: Respect and understanding for persons who come from a variety of socioeconomic, ethnic, and cultural backgrounds
- 2 doses of vaccination against COVID-19 (or equivalent)
- Preference will be given to those who have a deep knowledge of the experience of international students

**How to Apply**

**Instructions**

**Accessibility, Diversity & Inclusion

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