Manager of Finance and Administration

3 months ago

Kitchener, Canada John Howard Society of Waterloo-Wellington Full time

October 1, 2024

Manager of Finance & Administration (Full Time - 35 Hours/Week)

Internal/External Job Posting

The Manager of Finance & Administration plays a pivotal role in overseeing financial operations for the John Howard Society of Waterloo-Wellington, a criminal justice agency providing prevention, intervention, and reintegration services. Reporting directly to the Executive Director or their designate, this managerial position involves managing banking, financial responsibilities, and administration, facilities and information technology within the agency. We offer an excellent work environment and competitive company benefits. As a community-based charitable organization focused on crime prevention, we offer: life skills coaching/programming; school-connected programs, diversion and other programs and services fostering accountability and learning about healthy relationships, repairing harm and making amends; and employment programs. We understand a myriad factors contribute to crime including social and community factors. We work closely with stakeholders including other community agencies, schools, probation, police, courts, employers, and others. JHSWW is accredited by Imagine Canada. We have three priority focus areas in our current strategic plan:

- RESILIENCY
- COLLABORATION
- INCLUSION

1.Financial Management: Oversee the organization's financial operations, including budgeting, forecasting, and financial reporting.

2.Accounting: Manage the day-to-day accounting functions, ensuring accuracy and adherence to accounting principles, and overseeing financial transactions.

3.Budgeting and Planning: Develop and monitor budgets in alignment with organizational goals and programs, providing analysis and recommendations for improvements.

4.Compliance and Reporting: Ensure compliance with regulatory requirements, accounting standards, and reporting obligations for charitable organizations in Ontario and Canada.

5.Financial Strategy: Contribute to the development and implementation of financial strategies aligned with the organization's mission and objectives.

6.Financial Analysis: Conduct financial analysis, interpret data, and provide insights to support informed decision-making by the leadership team and the Board of Directors.

7.Audit and Risk Management: Coordinate external audits, manage risk assessment, and implement internal controls to safeguard organizational assets.

Finance:

- Manage and maintain financial records, including General, and Investment accounts.

Process Accounts Payable and Receivable through secure online banking platforms.

Reconcile bank accounts and general ledger entries, producing accurate financial statements for audits.

Facilitate year-end entries, annual budget preparation, and grant/proposal budgets.

Reconcile and deposit Benefit and Pension member contributions, overseeing premium reconciliations.

Monitor and reconcile payroll, donations, credit card transactions, and operational budgets.

Prepare quarterly/periodic financial reports for internal and external stakeholders.

Manage agency assets, liabilities, vendor contracts, and financial compliance.

Participate in Board meetings, Finance Monitoring Committee, and support audit processes.

Ensure CRA compliance and facilitate tax returns, including HST returns.

**Requirements**:

- Education: Bachelor's degree in Accounting, Finance, or a related field; CPA designation preferred.
- Experience: Minimum of 5 years' experience in financial management, preferably in the non-profit or charitable sector in Ontario.
- Knowledge: In-depth understanding of financial principles, accounting standards, and regulatory requirements for charitable organizations in Ontario.
- Analytical Skills: Strong analytical and problem-solving skills with the ability to interpret financial data and provide strategic recommendations.
- Communication: Excellent communication skills, both verbal and written, to effectively interact with stakeholders, present financial information, and facilitate decision-making.
- Leadership: Proven leadership abilities, including team management, collaboration, and the ability to guide financial strategy within an organization.
- Technology Proficiency: Proficiency in financial software and Microsoft Office.
- Access to a vehicle, and ability to work flexible hours (evenings/weekends) as required & to travel throughout Waterloo Region and Guelph/Wellington County.
- Working knowledge of online banking platforms and financial management software.
- Strong mathematical, analytical, and problem-solving abilities.
- Efficient organizational skills, and ability to work under pressure.

What We Offer
- Comprehensive and competitive compensation package including 4 weeks’ vacation to start
- Health & dental benefits
- A defined contribution pension plan (upon completion of required waiting period)
- A team of experienced, passionate and loyal managers and senior coordinators
- A motivated and supporti

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