Accounts Payable Coordinator

4 weeks ago

Gatineau, Canada Brookfield Renewable Full time

Job Details

Description

Reporting to the Manager, Accounts Payable, the Accounts Payable Coordinator will be responsible for processing all invoices, expense claims, and cheques for North America.

**Responsibilities**
- Leverage the available AP tools and systems to ensure supplier invoices are effectively processed:

- Monitor invoices in our workflow system and ensure accurate data entry in ERP system;
- Confirm accurate matching of invoices with receipts, and their respective purchase orders;
- Ensure that invoices without purchase orders are routed to the accurate department for review and approval in our workflow system (Basware) and in accordance to the Policies in place;
- Transfer invoices approved/received against them PO the financial system;
- Verify and process expense claims;
- Work closely with internal stakeholders, to ensure timely processing of invoices while verifying compliance to company policies and procedures;
- Prepare Wire, EFT/ACH, V-Card, Cheques and Withdrawal Certificates payments on a weekly basis;
- Perform follow-up on invoice disputes and resolve billing and payments issues (e.g. outstanding/past due accounts, failed payments);
- Monitor and perform follow-up of statement of accounts and contact vendors as required;
- Investigate and resolve any sales tax issues with respect to purchase orders and invoices;
- Prepare year end forms such as 1099, 1096 & 1042;
- Process credit card statement transactions;
- Assist Accounting in month end close process;
- Assist in year-end audit;
- Other duties and ad-hoc tasks as assigned;
**Requirements**:

- Minimum two (2) years of accounts payable or accounts receivable experience is preferred; however, an understanding of accounting with previous office/administrative experience will be considered;
- Effectively and professionally able to interact with remote internal clients and external vendors alike;
- Experience using an ERP system, in particular knowledge of IFS and Basware, is an asset;
- Ability to work in a very fast-paced, high-volume environment, with a focus on quality and accuracy;
- Solid understanding of Accounts Payable, Accounting, purchasing and business processes is an asset;
- Proactive and ability to work independently, escalating issues when appropriate;
- Strong problem-solving skills and the ability to use sound judgment;
- Positive, proactive approach to enhancing accounts payable methods and company practices and ability to effectively adapt to change;
- Proficiency with MS Word and MS Excel;
- Strong knowledge of MS Outlook
- Strong written and oral communication skills in English, French is an asset.

**What We Offer**
- Competitive salary, bonus, benefits from day 1, paid time off, Defined Contribution Pension Plan
- Opportunity for growth and development
- Exposure to different businesses, geographies, and teams
- A collaborative, open, dynamic and fast paced environment

Brookfield Renewable has a strong culture that focuses on collaboration and values in-office interactions. We believe that it is beneficial for employees to be in the office to ensure that we provide the appropriate training and coaching, facilitate real-time learning through direct interactions with colleagues and senior leaders via our open concept environment, and accelerate the integration of new employees into our teams. As we transition back to the office, we are currently offering a hybrid work environment with a minimum of 3 days in office, and we will reassess the approach on a as needed basis.

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