Planning and Support Coordinator

2 weeks ago

Scarborough, Canada Toyota Canada Inc. Full time

**Planning and Support Coordinator**

**Scarborough, Ontario (Hybrid)**

Toyota Canada Inc. (TCI) is the exclusive Canadian distributor of Toyota and Lexus vehicles. Toyota Canada's head office is in Toronto, with regional offices in Vancouver, Calgary, Montreal and Halifax. Toyota parts and accessories are distributed through TCI's Parts Distribution Centres in Bowmanville and Vancouver. TCI supports over 287 Toyota and Lexus dealers in Canada with services that include training, sales, marketing, environmental and customer satisfaction initiatives.

**What Sets Us Apart?**

A focus on People, Passion for Toyota, Innovation and Make Things Better has made us an award-winning company, recognized worldwide for our technological leadership and superior standards of quality, community involvement and environmental responsibility.

**Job Summary**:
**What We’ll Bring**:

- A hybrid work environment
- A work environment built on teamwork, flexibility and respect
- Competitive compensation package including health and dental benefits, and bonus
- Health and dental benefits effective immediately
- Company pension plan with matched contribution
- Associate vehicle discount program
- Professional growth and development programs to help advance your career, as well as tuition reimbursement
- Fitness reimbursement
- Great company culture - Respect for people and continuous improvement is at our core
- Paid holiday shutdown and competitive paid time off benefits
- Summer Hours - condensed work week during the summer
- Sabbatical Leave Program

**What’s the Scope?**

**_Planning_**

Set executive priorities by scheduling and adjusting meetings, determining the in-person or virtual nature based on executive availability and meeting needs while having insight into the ongoing activities of senior management and departments to effectively maintain calendar and focus on key, critical issues

**_Corporate Strategy_**

Book meetings into Corporate Planning calendar from associate requests. Organize meeting set up based on executive need (room selection, room set up, catering orders, etc.). Create weekly agendas based on scheduled updates.

**_Accounting_**

Determine spends in key areas to ensure department and executive budget remains cost-conscious while having enough funds to perform tasks. Determine risks and opportunities and verify invoice amounts. Notify stakeholders and make amendments of discrepancies. Maintain processed invoices tracker and Standard Operating Procedures (SOP).

**_Event Planning_**

Event decisions made through sourcing and selecting of venues, and organizing details within event (ex. table seating, event format, run of show etc.). Project management skills needed to effectively plan and implement events, manage venues, and keep event within budget. Create holistic annual plan for team engagement for multiple departments.

**_ZEV Compliance_**

Obtain data from Sales and Inventory Planning department (SIP) and consolidate data for submission to regulatory bodies within required deadlines. Maintain document to keep track of all vehicle registrations and VIN submission submitted to regulatory bodies.

**What You’ll Be Doing**:

- Strategic time management for leadership including calendar management for VP and Directors (EA, Corporate Strategy and Innovation), scheduling meetings, organizing travel, coordinating executive approval, demo vehicle ordering, and expense reports
- Liaise regularly with departments, internal Associates, and stakeholders to provide necessary support
- Monitor and analyze budgets to provide quarterly summary and projections (including monthly report and variance analysis, quarterly forecasting, original budget and forecast creation while flagging any risks and partnering with F&A)
- Provide financial administration support by create RQs and POs, processing invoices, tracking expenditures, reviewing contracts, creating and maintaining SOPs, and supporting team member financial administration training for EA
- Increase collaboration between teams and executives by creating, presenting and implementing the annual team engagement plan for EA and Corporate Strategy and Innovation
- Organize the executive holiday party
- Ensure Corporate Strategy team is supported by booking MC and EC meetings, creating agendas, and supporting organization of Corporate Strategy events
- Support departments with miscellaneous tasks to ensure timelines are met, including monthly sales press release support, ZEV credit submission
- Administration Support - maintain department storage room, TCI Connect, supply ordering, vehicle circulation, recurring team meeting scheduling, catering orders, support team members with booking travel, department card reconciliation

**What You’ll Bring**:

- University degree/diploma in Business Administration or related discipline
- Minimum of 2 years’ experience in a similar role
- Excellent analytical skills
- Excellent oral and written communication skills

  • Care Coordinator

    2 days ago

    Scarborough, Canada Home and Community Care Support Services Central East Full time

    **Introduction**: Please note that the initial assignment for this position will be on the Chinese team. Fluency in Cantonese is required. **Position Summary**: This Care Coordinator will be responsible for assessing patient eligibility for services/long term care placement, assessing patient care needs, and planning and authorizing service delivery to...

  • Care Coordinator

    2 days ago

    Scarborough, Canada Home and Community Care Support Services Central East Full time

    **Position Summary**: This Care Coordinator will be responsible for assessing patient eligibility for services/long term care placement, assessing patient care needs, and planning and authorizing service delivery to patients that best meet the needs of the patient within the mission, vision and values of Home and Community Care Support Services Central East....

  • Care Coordinator

    2 weeks ago

    Scarborough, Canada Home and Community Care Support Services Central East Full time

    **Introduction**: **Position Summary**: This Care Coordinator will be responsible for assessing patient eligibility for services/long term care placement, assessing patient care needs, and planning and authorizing service delivery to patients that best meet the needs of the patient within the mission, vision and values of Home and Community Care Support...

  • Care Coordinator

    2 weeks ago

    Scarborough, Canada Home and Community Care Support Services Central East Full time

    **Introduction**: Please note that this position is located in Point of Access, Hospital. **Position Summary**: This Care Coordinator will be responsible for assessing patient eligibility for services/long term care placement, assessing patient care needs, and planning and authorizing service delivery to patients that best meet the needs of the patient...

  • Care Coordinator

    1 week ago

    Scarborough, Canada Home and Community Care Support Services Central East Full time

    **Introduction**: Please note that this position is located on the Complex Children/Young Adult (CCYA) team in the Community program. **Position Summary**: This Care Coordinator will be responsible for assessing patient eligibility for services/long term care placement, assessing patient care needs, and planning and authorizing service delivery to patients...

  • Care Coordinator

    3 weeks ago

    Scarborough, Canada Home and Community Care Support Services Central East Full time

    **CARE AND BE CARED FOR - THIS IS YOUR HOME** Are you an experienced registered nurse, physiotherapist, occupational therapist, or social worker (RSW) seeking a rewarding career that cares for others, in a professional practice that cares for you? You’re looking in the right place. As a Care Coordinator, you will assess and determine patient care needs...

  • Care Coordinator

    2 weeks ago

    Scarborough, Canada Home and Community Care Support Services Central East Full time

    CARE AND BE CARED FOR - THIS IS YOUR HOME Are you an experienced registered nurse, physiotherapist, occupational therapist, social worker (MSW), dietitian, or speech language pathologist seeking a rewarding career that cares for others, in a professional practice that cares for you? You’re looking in the right place. As a Care Coordinator, you will assess...

  • Care Coordinator

    2 weeks ago

    Scarborough, Canada Home and Community Care Support Services Central East Full time

    **CARE AND BE CARED FOR - THIS IS YOUR HOME** Are you an experienced registered nurse, physiotherapist, occupational therapist, or social worker (RSW) seeking a rewarding career that cares for others, in a professional practice that cares for you? You’re looking in the right place. As a Care Coordinator, you will assess and determine patient care needs...

  • Care Coordinator

    2 weeks ago

    Scarborough, Canada Home and Community Care Support Services Central East Full time

    **CARE AND BE CARED FOR - THIS IS YOUR HOME** Are you an experienced registered nurse, physiotherapist, occupational therapist, social worker (MSW), dietitian, or speech language pathologist seeking a rewarding career that cares for others, in a professional practice that cares for you? You’re looking in the right place. As a Care Coordinator, you will...

  • Care Coordinator

    1 week ago

    Scarborough, Canada Home and Community Care Support Services Central East Full time

    **CARE AND BE CARED FOR - THIS IS YOUR HOME** Are you an experienced registered nurse, physiotherapist, occupational therapist, social worker (MSW), dietitian, or speech language pathologist seeking a rewarding career that cares for others, in a professional practice that cares for you? You’re looking in the right place. As a Care Coordinator, you will...

  • Care Coordinator

    24 hours ago

    Scarborough, Canada Home and Community Care Support Services Central East Full time

    **CARE AND BE CARED FOR - THIS IS YOUR HOME** Are you an experienced registered nurse, physiotherapist, occupational therapist, social worker (MSW), dietitian, or speech language pathologist seeking a rewarding career that cares for others, in a professional practice that cares for you? You’re looking in the right place. As a Care Coordinator, you will...

  • Care Coordinator

    2 days ago

    Scarborough, Canada Home and Community Care Support Services Central East Full time

    CARE AND BE CARED FOR - THIS IS YOUR HOME Are you an experienced registered nurse, physiotherapist, occupational therapist, social worker (MSW), dietitian, or speech language pathologist seeking a rewarding career that cares for others, in a professional practice that cares for you? You’re looking in the right place. As a Care Coordinator, you will assess...

  • Gain Nurse Care Coordinator

    3 days ago

    Scarborough Village, Ontario, Canada Home and Community Care Support Services Full time

    Are you an experienced registered nurse (RN) seeking a rewarding career that cares for others, in a professional practice that cares for you? You're looking in the right place.The Geriatric Assessment and Intervention Network teams are specialized, inter-professional geriatric services providing comprehensive geriatric assessment and creating coordinated...

  • Float Care Coordinator

    3 weeks ago

    Scarborough, Canada Home and Community Care Support Services Central East Full time

    **Introduction**: This position will provide float coverage for all patient services programs. The position may involve travel to all branches and hospital sites throughout the Central East region. **Position Summary**: This Care Coordinator will be responsible for assessing patient eligibility for services/long term care placement, assessing patient care...

  • Float Care Coordinator

    1 week ago

    Scarborough, Canada Home and Community Care Support Services Central East Full time

    **Introduction**: This position will provide float coverage for all patient services programs. The position may involve travel to all branches and hospital sites throughout the Central East region. Please note that this position is located in the Scarborough, Point of Access (Hospital) program with an initial assignment length of 18 months. **Position...

  • Program Coordinator

    2 weeks ago

    Scarborough, Canada TransCare Community Support Services Full time

    **Position Overview**: Perform day-to-day duties and support to the In-Home Services team to ensure the agency’s quality standards and practices are attained. **Primary Duties & Responsibilities**: - Perform a wide variety of administrative support. - Maintain records and documentation for new and existing clients. - Responsible for office supplies and...

  • Client Service Coordinator

    2 weeks ago

    Scarborough, Canada TransCare Community Support Services Full time

    **Position Overview**: Responsible for scheduling and coordinating client services to ensure a high level of client, partner and worker satisfaction. The position entails direct contact with clients, and managing their needs. **Primary Duties & Responsibilities**: - Schedule client requests from intake to termination, with accurate and complete...

  • Client Service Coordinator

    2 weeks ago

    Scarborough, Canada TransCare Community Support Services Full time

    **Position Overview**: Responsible for scheduling and coordinating client services to ensure a high level of client, partner and worker satisfaction. The position entails direct contact with clients, and managing their needs. **Primary Duties & Responsibilities**: - Schedule client requests from intake to termination, with accurate and complete...

  • Planning Coordinator

    1 week ago

    Scarborough, Canada Access Property Development Full time

    **Planning Coordinator $45,000.00** - Key Responsibilities: _ - Taking minutes at project update meetings - Tracking, and updating of project tracker - Assist with the assembly and management of the project consultant team - Assist in identifying the consultant requirements for each project; as well as preparing and submitting requests for fee proposals -...

  • Scheduling Coordinator

    1 week ago

    Scarborough, Canada Resolve Support Services Full time

    Responsibilities: - Coordinate and schedule appointments for clients - Manage and maintain the shift calendar - Answer phone calls and respond to inquiries in a professional and timely manner - Provide excellent customer service over the phone - Assist with administrative tasks such as filing, data entry, and document preparation - Collaborate with team...