Office Coordinator

2 weeks ago

Vancouver, Canada LMI Technologies Full time

***:
**What will you do as an Office Coordinator?**:
You will report to the HR Manager at our Burnaby head office and will frequently collaborate with employees in various departments.

Reception Duties
- Perform reception type duties at the front desk area during high traffic times and specific guest visits to ensure a welcoming experience.
- Communicate with staff, vendors, building maintenance and visitors; and act as a resource for general Reception inquiries and information.
- Place weekly orders for healthy snacks and drinks, receive and distribute them into three kitchens daily.
- Ensure common areas (lobby, kitchens and meeting rooms) are tidy, organized and stocked (i.e. supplies, utensils, snacks, etc.).
- Manage office related invoices and expenses through our expense system
- Order office/kitchen/janitorial supplies as needed.
- Execute business card and ID badge requests.
- Assist with shipping tasks to our other offices when required.

Event Coordination
- Participates in the Social/Team Building Committee and coordinates employee events like company lunches for our town hall events, holiday/season events and summer sports league
- Source and partner with food vendors to coordinate catering services and event services for staff meetings, staff appreciation events and leadership meetings.
- Organize local and international holiday customer and remote staff appreciation gifts.

Office and Building Coordination
- Manage building facilities by working with service providers and property management to ensure day to day needs and routine maintenance and repairs are completed.
- Act as a liaison between staff and building operations to address unexpected servicing issues that arise and updating internal ticketing systems to reflect work orders.
- Certify new hire training completion by evaluating OHS scores and ensuring that acceptable percentages are reached as part of the onboarding requirements.
- Communicate and partner with subtenants on building policies and guidelines.
- Participates in office remodeling initiatives at HQ such as hoteling desk changes, office expansion and renovations as acting as the primary site contact and communicator to employees.
- Active member of the Health & Safety Committee, and acting as a Fire Safety Deputy Floor Warden and main LMI contact in the carrying out of yearly fire drills and fire safety training.

***:
**What do you need to be successful?**:
***:

- Minimum 3 years of relevant office coordination experience including reception.
- Strong background in partnering with external stakeholders such as property management, third party trades and/or subtenants.
- Previous experience organizing large company staff events.
- Exceptional verbal and written communication skills with proficiency using Microsoft Office, Gmail, Google docs and/or Google Calendar.
- Exceptional organizational and prioritization skills.
- Professional appearance and excellent phone manner.
- Enthusiastic, friendly, approachable and team-oriented personality, with a positive attitude.
- Willing to learn and take initiative to solve problems
- Ability to meet deadlines and to work autonomously and as part of a team.
- Meets work demands and expectations in an efficient and effective manner.

**How to submit your interest?**:
***:
**Why being inclusive is important to us?**:
At LMI Technologies, we are an Equal Opportunity employer and we value the diversity of the people we hire and serve. We strive to build and grow our team that fosters variety in backgrounds, perspectives, experiences and skills. We embrace inclusiveness in our workplace, so we can utilize each person’s talents and strengths.

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