Associate Dean's Assistant, School of Business

3 months ago

Surrey, Canada Kwantlen Polytechnic University Full time

**Competition ID**:

- 3672

**Internal Closing Date**:

- September 26, 2024

**External Closing Date**:

- Open Until Filled

**# of Openings**:

- 1
- **Salary Information**:

- 7 - BCGEU Pay Grid - $28.69 to $32.01 per hour

**Employment Type**:

- Temporary Full Time

**Workplace Type**:

- Hybrid

**Travel Frequency**:

- Occasional travel between campuses is required.

**Employee Group**:

- Support Staff (BC General Employees Union)

**Days of Work (BCGEU)**:

- Monday, Tuesday, Wednesday, Thursday, Friday

**Hours of Work (BCGEU)**:

- 8:30am - 4:30pm

**Hours per Week (BCGEU)**:

- 35

**Kwantlen Polytechnic University**
- KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers. KPU strives to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning.**JOB OVERVIEW: ASSOCIATE DEANS ASSISTANT, SCHOOL OF BUSINESS**
- Reporting to the Divisional Business Manager, this position is responsible for providing administrative support for the office of the Associate Deans in the School of Business.**EDUCATION AND EXPERIENCE**
- Completion of a two-year diploma in Office Administration, or related field, or equivalent combination of education and experience.
- Minimum five years administrative experience in a similar position; post-secondary work experience is an asset.
- Successful experience working in a confidential environment.

**QUALIFICATIONS**
- Demonstrated ability to work both independently and as a member of a team.
- Proven ability to meet changing priorities, multitasking, work to deadlines and make responsible decisions while maintaining high levels of customer service.
- Have a full command of the English language both written and oral.
- Demonstrated ability to respond to inquiries and complaints and resolve issues in a timely and appropriate manner.
- Excellent interpersonal, organization, planning, coordination, problem-solving and follow-up skills.
- Be able to meet and deal effectively with people of all ages and backgrounds in an information-exchanging situation.
- Demonstrated ability to manage the multiple demands of a large division.
- Ability to establish priorities for work assigned or accepted on knowledge of policy and practices and/or understanding of the nature of the work of the Division.
- Be able to independently draft correspondence and reports of a routine nature based on knowledge of established style and practices.
- Demonstrated ability to create and maintain tracking systems.
- Demonstrated ability to create agendas, record and distribute minutes
- Experience with effectively maintaining an electronic calendar including creating and maintaining appointments, reminders of commitments and tasks as well as preparing and organizing materials for such.
- Demonstrated ability to type 50 wpm.
- Have a basic understanding of the School of Business structure and programs.
- Experience with preparing and organizing meetings.
- Experience with dictation and transcription an asset.
- Have a general knowledge of post-secondary education with particular reference to organization, terms and titles in common use.
- Experience with hand held and portable electronic devices, and laptops, experience with MAC an asset.
- Experience with Skype for Business, SharePoint, FAST, teleconferencing, BANNER, Advisor Connect, and computer troubleshooting is an asset.
- Ability to travel between campuses is required.
- **Salary Information**

Annual salary increases are based on hours worked and anniversary dates

**Why Join KPU?**
- Recognized as one of B.C.'s Top Employers
- KPU is committed to actively fostering an equitable and inclusive working environment
- Hybrid environment, flexible work around core hours
- Defined Benefit Pension Plan - Municipal Pension Plan
- Extended Medical, Dental, Short Term Disability, Long Term Disability, Life Insurance, Optional Life Insurance, Accidental Death and Dismemberment, Emergency Travel Assistance, Employee and Family Assistance Program, Teledoc
- Maternity and parental leave top-up
- Generous vacation package
- Campus work environment, outdoor sitting areas and nearby walking trails
- Campus athletic and fitness centers with a variety of instructor-led classes
- Tuition waiver program - eligible to waive tuition costs of courses at KPU equivalent to 3 credits per semester
- Inhouse training and development
- Networking and social events such as KPU Day, Holiday Social etc.
- Intercampus shuttle
- Access to automotive, horticulture, brewery and other programs’ services
- Clubs: Jeopardy, E-sports, Ted Talks etc.
- Library and Bookstore (discounts)
**Benefits may vary if the position is temporary or part-time**

**Does this role sound like it was made for you, y

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