Department Assistant, Arts

1 month ago

Surrey, Canada Kwantlen Polytechnic University Full time

**Competition ID**:

- 3633

**Internal Closing Date**:

- September 6, 2024

**External Closing Date**:

- September 6, 2024

**# of Openings**:

- 1
- **Salary Information**:

- 10 - BCGEU Pay Grid - $31.16 to $34.78 per hour

**Employment Type**:

- Temporary Full Time

**Workplace Type**:

- Hybrid

**Travel Frequency**:

- Occasional travel between campuses is required.

**Employee Group**:

- Support Staff (BC General Employees Union)

**Days of Work (BCGEU)**:

- Monday, Tuesday, Wednesday, Thursday, Friday

**Hours of Work (BCGEU)**:

- 8:30am - 4:30pm

**Hours per Week (BCGEU)**:

- 35

**Kwantlen Polytechnic University**

KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers. KPU strives to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning.

**JOB OVERVIEW: DEPARTMENT ASSISTANT, ARTS**

Provides administrative support for functions related to the Faculty of Arts and its associated departments while maintaining confidentiality and discretion. A high degree of attention to detail and accuracy is required as the Department Assistant’s record keeping and recommendations are relied upon when the DBM, Chair(s), Associate Deans, and Dean are making decisions.

**EDUCATION AND EXPERIENCE**
- Completion of four-year baccalaureate degree from a publically accredited post-secondary institution. Experience working within highly complex administrative environments is an asset as is supervisory experience.
- Three years recent related experience that demonstrates increasing levels of responsibility.
- Typing speed of 50 wpm.

**QUALIFICATIONS**
- Excellent working knowledge of English, both oral and written. Proven excellence in communication skills, both oral and written, exhibiting a high level of tact, professionalism and diplomacy.
- Proven ability to comprehend, communicate and comply with established policies, practices and procedures.
- Proven ability to compose standard forms of business communication such as memoranda, business correspondence, minutes of meetings, etc.
- Superior accuracy and attention to detail, particularly in editing documents.
- Superior interpersonal skills, with the ability to patiently and effectively deal with a diverse range of people in a respectful and professional manner.
- Superior organizational and time-management skills in coordinating projects and meeting multiple overlapping deadlines.
- Proven ability to effectively prioritize work and manage time in an administrative environment with multiple demands and frequent interruptions.
- Proven ability to develop effective multi-person administrative procedures in a systematic, organized fashion.
- Proven ability to take direction and complete assigned tasks on time.
- Experience managing the multiple demands within a large and complex organization.
- Proven ability to successfully recognize, analyze and resolve problems.
- Proven excellence in quantitative reasoning.
- Proven ability to handle confidential matters and materials with tact and discretion.
- Proven ability to work independently under mínimal supervision, exercising good judgment and initiative.
- Proven ability to work constructively and cooperatively with an administrative team.
- Proven ability to adapt quickly to new technologies and rapidly changing work environments.
- Proven ability with integrated computer technologies including MS Word, MS Excel, MS Access, MS SharePoint, Outlook software, electronic calendars, website maintenance and internet. Familiarity with Banner information system, FAST, and Access is an asset.
- Working knowledge of routine office systems and procedures, including standard filing systems, clerical control systems, record-keeping, etc.
- Familiarity with Collective Agreements.

**Salary Information**

Annual salary increases are based on hours worked and anniversary dates. The biweekly salary is $2,117.73 ($30.25 per hour).

**Why Join KPU?**
- Recognized as one of B.C.'s Top Employers
- KPU is committed to actively fostering an equitable and inclusive working environment
- Hybrid environment, flexible work around core hours
- Defined Benefit Pension Plan - Municipal Pension Plan
- Extended Medical, Dental, Short Term Disability, Long Term Disability, Life Insurance, Optional Life Insurance, Accidental Death and Dismemberment, Emergency Travel Assistance, Employee and Family Assistance Program, Teledoc
- Maternity and parental leave top-up
- Generous vacation package
- Campus work environment, outdoor sitting areas and nearby walking trails
- Campus athletic and fitness centers with a variety of instructor-led classes
- Tuition waiver program - eligible to waive tuition costs of courses at KPU equivalent to 3 credits per sem

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