Local Union Office Administrative Manager
2 weeks ago
_**LOCAL UNION OFFICE ADMINISTRATIVE MANAGER**_
- **FULL-TIME PERMANENT POSITION**_
Applicants must have a very good knowledge of unions, administrative work and financial systems. The position will focus on high-level membership services, financial matters, communications, and administrative support.
**QUALIFICATIONS**:
- A minimum of 5 years’ relevant employment experience.
- Demonstrated experience and ability to effectively establish priorities and meet deadlines while working in a high-pressure work setting.
- Proficiency with Sage/Simply Accounting is essential.
- Must have the ability to work independently, set and meet deadlines with mínimal supervision.
- Strong attention to detail.
- Flexibility, problem solving skills with good judgement in duties and representing the organization.
- Above average oral and written communication skills in the English language.
- Experience with trade unions and organizations is an asset.
**ADMINISTRATIVE SKILLS AND EXPERIENCE**:
- Perform receptionist duties, including answering phones, taking messages, receiving daily mail, and greeting visitors;
- Maintaining appropriate filing systems;
- Maintain records of and coordinate member training and workplace dispatch
- Cross‐training on printing and other functions;
**COMMUNICATION AND INTERPERSONAL SKILLS**:
- Demonstrated communication and interpersonal skills, tact and diplomacy to work effectively with staff, members, affiliates and suppliers
- Demonstrated written communication skills to prepare standard correspondence such as letters, meeting minutes, reports and presentations.
- Ability to respond to member inquiries and forward inquiries to the relevant Staff Representative or Executive member
- Receive, process and distribute incoming mail; review correspondence and refer to appropriate person or initiate reply as required; process outgoing mail and courier deliveries as required;
**FINANCIAL SKILLS**:
- Must be proficient in Sage/Simply Accounting.
- Maintain and monitor the budgets, process invoices and reconcile bank account, card statements and expense claims.
- Maintain budget spreadsheets for transfer payment programs, prepare financial letters and budget attachments.
- Product Financial reports, complete forms and documents
- Receive, deposit and record membership dues and dues forms
- Work with the per capita expenses, including daily deposit, input into the database, daily and monthly balance reconciliation, and support for the annual audit process
**ORGANIZATIONAL, REASONING, PROBLEM-SOLVING AND ANALYTICAL SKILLS**:
- Proven organizational, reasoning, problem-solving and analytical skills to:
- Set priorities, respond to demands and work independently;
- Manage the routing of correspondence packages, coordinate meetings, travel accommodation arrangements;
- Compile information for meetings and presentations;
- Maintain filing systems; and
- Deal with confidential information and determine appropriate release of information.
**COMPUTER PROFICIENCY SKILLS**:
- You have the ability to use financial and attendance management systems to produce correspondence and reports to enter and maintain financial and staffing data.
**SUBMISSION GUIDELINES**:
**Application deadline**: May 10th, 2023
**Salary**: From $33.75 per hour
**Benefits**:
- Company events
- Company pension
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Schedule:
- 8 hour shift
Supplemental pay types:
- Overtime pay
Work Location: In person
Application deadline: 2023-05-10
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