Scheduling Coordinator

2 days ago


Toronto, Canada Q Medical Full time

Position: Scheduling Coordinator
Reporting to: Director of Operations
Location: Q Medical Clinic (North York)

**About Q Medical**:
Q Medical is a provider of independent medical assessment services dealing with motor vehicle accidents in Ontario. With medical expertise across every specialty and discipline, a roster of leading physicians, and a thorough understanding of case law, we strive to redefine what it means to be a truly independent provider. We do so with an unwavering commitment to objectivity and fairness. We have been exponentially expanding our team and have more reach in the community than ever before. Our approach is to build empathy and treat our clients like a member of our own family in their path to recovery.

**Position Summary**:
The Scheduling Coordinator is responsible for providing timely scheduling of assessments with our assessor pool. The role will involve monitoring of all incoming referrals, timely acceptance and distribution of referrals, referral data entry, communication and follow up for signatures, scheduling of the assessments, and any secondary services as required. The Scheduling Coordinator will work with our stakeholders to schedule assessments in line with client and assessor preferences.

The position will report to the Director of Operations. They will work closely and collaboratively with the our Medical and Case Coordinators, Quality Assurance Team, CAT department, and our cross functional departments including Human Resources and the Finance Department.

**Responsibilities**
- Review and acknowledgement of incoming referrals in accordance with company timelines
- Enter new referrals into Universal or other MIS and /or tracking sheet
- Assignment of referral to a case coordinators and creating client electronic files
- Follow up on client OCF signatures and monitoring of HCAI
- Scheduling of assessments and requesting of medical documents from health care providers
- Scheduling and coordinating secondary service providers such as translation and transportation for clients
- Prepare tracking for transportation and translation as required
- Preparation of scheduling documents
- Communication with stakeholders as required from diverse professions and educational backgrounds
- **_Exceptional customer service_**:

- Coordinating with assessors in advance and working with various schedules and timelines
- Daily, weekly and monthly reporting as required
- Other responsibilities as required.

**Qualifications**
**Experience**:

- 1 year of experience in scheduling or administrative position in a healthcare setting
- Clinical knowledge an asset
- Knowledge of the SABS an asset
- Prior experience in the MVA industry

**Education and Certifications**:

- University degree in related field

**Knowledge and Skills**:

- Excellent analytical, critical thinking, problem solving and reasoning skills
- Demonstrated ability to develop and maintain professional relationships with colleagues, external partners and providers;
- Demonstrated ability to work independently and as part of a team;
- **_Understanding of SABS;_**:

- Ability to communicate clearly and effectively with all stakeholders;
- Extensive experience using Microsoft Office, specifically Word;
- Ability to use Universal or other MIS
- Meticulous attention to detail;
- Multi-tasking, time management, planning and organizing;
- Ability to maintain confidentiality.

**Job Types**: Full-time, Permanent

**Salary**: $37,000.00-$42,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Scheduling in healthcare or rehabilitation: 1 year (preferred)
- motor vehicle accident industry: 1 year (preferred)


  • Scheduling Coordinator

    7 months ago


    Toronto, Canada Q Medical Full time

    **Job description** Position: Scheduling Coordinator Reporting to: Director of Operations Location: Q Medical Clinic (North York) **About Q Medical**: Q Medical is a provider of independent medical assessment services dealing with injury claims in Ontario. With medical expertise across every specialty and discipline, a roster of leading physicians, and a...


  • Toronto, Canada Classic Fire + Life Safety Full time

    **Company Description** **IT STARTED WITH A COMMON MISSION - TO PROTECT PEOPLE** This mission is the reason why two organizations joined forces in 2021 to create Classic Fire & Life Safety - comprising the strength of all partners, united in one, clear mission. In June 2021, Classic Fire Protection and FCFP began a journey to come together to create a...

  • Scheduling Coordinator

    7 months ago


    Toronto, Canada C-Care Health Services Full time

    **Who We Are** C-Care is a healthcare staffing agency with over 20 years of experience in providing high quality care services to homes and healthcare facilities. We are providing temporary staffing assignments for our clients located within Greater Toronto Area. We offer professional and dedicated healthcare services to private homes, hospitals,...


  • Toronto, Canada Runnymede Healthcare Centre Full time

    **Scheduling Coordinator - Permanent Part-Time** If you would like to work with a team of professionals who are committed to enriching the lives of patients we invite you to join Runnymede Healthcare Centre as a **Scheduling Coordinator**. **Position summary**: The Scheduling Coordinator provides scheduling support to all departments at Runnymede...


  • Toronto, Canada Carecor Full time

    Carecor Health Services is looking for dedicated and compassionate Scheduling Coordinators to join our amazing team. **Why Choose Us** Our reputation of quality is enhanced by the dedication of our people and the relationships we build. We are committed to connecting employees with flexible and rewarding work. Our “exemplary standing” with Accreditation...


  • Toronto, Canada Ecoline Windows Full time

    **Ecoline Windows, a leading company in the Windows and Doors installation market is seeking a Scheduling Coordinator committed to the company's success. We specialize in replacement windows, doors and patio doors for the residential market and work directly with homeowners.** **Responsibilities** - Schedules and confirms installation and service...

  • Scheduling Coordinator

    7 months ago


    Toronto, Canada ParaMed Full time

    Job Description Scheduling Coordinator Time Type: Part time - Join us as we continue our 40-year tradition to help people live better and provide the most compassionate care possible! Join a winning team and let’s succeed together! ParaMed Home Health Care accommodates the needs of job applicants throughout its recruitment and selection processes upon...


  • Toronto, Canada Q Medical Full time

    Position: Scheduling and Intake Coordinator Reporting to: Director of Operations Location: Q Medical Clinic (North York) **About Q Medical**: Q Medical is a provider of independent medical assessment services dealing with motor vehicle accidents in Ontario. With medical expertise across every specialty and discipline, a roster of leading physicians, and a...


  • Toronto, Canada Ontario Health Full time

    Want to make a difference in your career? Consider this opportunity! Trillium Gift of Life Network (TGLN), part of Ontario Health, is responsible for the coordination of organ and tissue donation and transplantation in Ontario. Our mandate includes increasing public awareness of the importance of organ and tissue donation, education of health care...


  • Toronto, Canada Q Medical Full time

    **Job description** Position: Scheduling Coordinator Reporting to: Director of Operations Location: Q Medical Clinic (North York) **About Q Medical**: Q Medical is a provider of independent medical assessment services dealing with injury claims in Ontario. With medical expertise across every specialty and discipline, a roster of leading physicians, and a...


  • Toronto, Canada Ontario Health Full time

    At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value. How we work...

  • Scheduling Coordinator

    7 months ago


    Toronto, Canada Classic Fire + Life Safety Full time

    **Summary** The Scheduling Coordinator is motivated, organized and knowledgeable in the field of Mobile Inspection Services Scheduling and Coordination, with a strong technical and time-management focus to support the company’s field service operations. This job description is to be used as a guideline only and may not incorporate all functions of the...

  • Scheduling Coordinator

    7 months ago


    Toronto, Canada Classic Fire + Life Safety Full time

    Company Description Thank you so much for considering our company in your career search! Classic Fire + Life Safety is a leader in the fire protection and life safety industry because of our talented, knowledgeable, and motivated staff. We know that it is our people who make the difference, and we are looking to grow our team of passionate professionals....


  • Toronto, Canada York University Full time

    **Purpose**: The Podcast Scheduling Coordinator maintains the schedule, coordination, and planning for the delivery of podcast content by the team **Education**: Must be enrolled as a York student. **Experience**: Previous experience scheduling **Skills**: Ability to creatively write content to engage an intended audience. Ability to communicate with...


  • Toronto, Canada York University Full time

    **Purpose**: The Podcast Scheduling Coordinator maintains the schedule, coordination, and planning for the delivery of podcast content by the team **Education**: Must be enrolled as a York student. **Experience**: Previous experience scheduling **Skills**: Ability to creatively write content to engage an intended audience.Ability to communicate with...


  • Toronto, Canada Real Food For Real Kids Full time

    **T**itle**:Production Scheduling Coordinator **O**rganization**: Real Food for Real Kids **Location**:East End of Toronto, ON (Hybrid - Remote & In Office) **Hours of work**:Monday to Friday, 40 hours per week, flexible schedule with core hours of 9am to 3pm **About Real Food For Real Kids**: Real Food for Real Kids (RFRK) is a growing company on a...


  • Toronto, Ontario, Canada Webuild Full time

    Role OverviewWebuild seeks a skilled Project Schedule Coordinator to join our team of civil engineering pioneers. This role plays a vital part in the development and maintenance of project schedules, ensuring successful project completion.About UsWe are an international construction company specializing in complex infrastructure projects. Our expertise spans...


  • Greater Toronto Area, Canada Classic Fire + Life Safety Inc. Full time

    **Summary** The Scheduling Coordinator is motivated, organized and knowledgeable in the field of Mobile Inspection Services Scheduling and Coordination, with a strong technical and time-management focus to support the company’s field service operations. This job description is to be used as a guideline only and may not incorporate all functions of the...


  • Toronto, Ontario, Canada Hydro One Networks inc. Full time

    Job OverviewWe are seeking a highly skilled Senior Technical Scheduling Coordinator to join our team at Hydro One Networks inc.About the RoleThis is an exciting opportunity for an experienced technical professional to leverage their expertise in planning and scheduling to drive business success. The successful candidate will be responsible for coordinating...


  • Toronto, Ontario, Canada Webuild Full time

    About Us:Webuild is a leading international construction company with a rich history of pioneering civil engineering projects. With over 120 years of experience, we have established ourselves as a global player with Italian roots, specializing in complex infrastructure development.Job Summary:We are seeking a skilled Project Schedule Coordinator to join our...