Document Control Coordinator

7 months ago

Vancouver, Canada Tetra Tech Full time

**Document Control Coordinator**

**LOCATION**: Calgary, AB, 250 6th Ave SW or Vancouver, BC, 885 Dunsmuir Street

**STATUS**: Employee - Full Time

**WORK ENVIRONMENT**: Hybrid

Tetra Tech is a leading provider of consulting engineering, program management, construction management, and technical services throughout Canada. Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 400 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—21,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development. Tetra Tech employs more than 3,500 experts in Canada who are poised to take on the next challenge. From more than 50 offices across the country, our multidisciplinary teams have capabilities that span the entire project life cycle.

Our office specializes in small to mid-sized projects for clients across Canada. The types of clients we work for include:

- Heavy industrial facilities
- Pipelines and refineries
- Mineral processing
- Municipal and utilities
- Water treatment

***
- We are currently searching for a Document Control Coordinator to oversee and maintain engineering records and information in a project-driven environment. This role will correspond with and receive general guidance from the Document Control Lead and the Manager of Project Services, and other members of the Document Control Team who are working in both Calgary and Vancouver offices. You will be joining a large and supportive team.

**RESPONSIBILITIES**
- Attending new project kick-off meetings on behalf of Document Control to relay critical information to the project team.
- Be the specific Focal for a Client and/or project from beginning to close-out.
- Build excellent working relationship with Document Control counterparts on the Client Side
- Performing quality assurance checks and ensuring that distributed documentation adheres to company and client standards.
- Record and track internal and external distribution of documents, prepare transmittals, and ensure the timely transfer of electronic files to and from other consultants, our project team, and various sub-contractors and vendors.
- Assignment and control of drawings and asset identification numbers.
- Filing of electronic documentation
- Assist in evaluating work procedures for potential process improvement.
- Update Sharepoint sites with new or current standards as received.
- Staying cognizant of the overall project budget and remaining deliverables/tasks, being sure to relay this information to your lead regularly.

**SKILLS AND KNOWLEDGE**
- Ability to multitask and manage a varied workload.
- Detail orientated, confident, and resourceful.
- Excellent verbal and written communication skills.
- Work well in a team-orientated environment.
- Experience working in an engineering environment is an asset.
- Publishing and editing skills are an asset.
- Experience working with clients such as Suncor, CNRL, and Syncrude is an asset.

**SOFTWARE AND SYSTEMS**
- Microsoft Office Suite (Word, Excel)
- Microsoft Sharepoint
- Experience working with databases and File Transfer Protocol (FTP) sites such as: Livelink, eB, Aconex, Sharefile, Hightail, OneDrive, McLaren, Extranet, TDocS

**ADDITIONAL INFORMATION / REQUIREMENTS**
- A requirement of working for Tetra Tech is that you are at least 18 years of age and legally entitled to work in Canada. A copy of a valid work permit may be required.
- If you are considered for the position, clearance on all applicable background checks (which may include criminal, identity, educational, and/or credit) and professional reference checks is required. Some Tetra Tech positions require an enhanced level of background assessment, which is dictated by law. These positions require advanced criminal record checks that must also be conducted from time to time after commencement of employment.
- Clearance on pre-placement medical and drug and alcohol testing and background checks may be required for our client worksites
- Must be able to adhere to our Office Vaccination & Covid Policies. We will be confirming your eligibility to comply with these requirements.
- Current Working Environment: Hybrid Working Arrangement (In office: Tuesday, Wednesday, Thursday & work from home: Monday, Friday)
- Core business hours of 9am to 3pm are required, however around this your working schedule is flexible and can be discussed with your Lead / Manager.

**WHY TETRA TECH**

In addition to rewarding job opportunities and continuous growth, we offer an attractive employee package including:

- Competitive compensation and benefits
- Rewarding retirement savings program
- Professional development opportunities
- Great working location, right in the heart of downtown C

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